Committee of the Whole Agenda

Tuesday, March 10, 2020

Immediately Following the Council Meeting

Town Hall Council Chambers

​Please silence all electronic devices.

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated February 18 and March 3, 2020 be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

a.

Dena Comley, Chair - Carleton Place Environmental Advisory Committee

2020 Work Plan and Anti-Idling Campaign Update

b.

Development Permit Housekeeping Amendment (Communication 131042) - Public Meeting Under the Planning Act - 8:00 p.m.

Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT the Development Permit Housekeeping By-law be forwarded to Council for approval.

6.

REPORTS

Planning and Protection

a.

Fire Master Plan (Communication 131041)

Pascal Meunier, Director of Protective Services

• Suggested Motion:

  THAT Council receive the 2019-2024 Master Fire Plan.

b.

Sea Container Policy (Communication 131030)

Lennox Smith, Chief Building Official

• Suggested Motion:

  THAT Council approve the Sea Container Policy for utilization by the Building Department for all sea container building permit applications.

c.

Amendment to Fees And Charges By-law 120-2019 (Communication 131043)

Lennox Smith, Chief Building Official

• Suggested Motion:

  THAT Fees and Charges By-Law 120-2019 be amended to include a provision under the Building Department section of the By-law to allow for cost recovery of all Orders and Agreements that are to be registered on or removed from title.

d.

Closing a Portion of Begley Street Road Allowance (Communication 131044)

Diane Smithson, CAO

• Suggested Motion:

  THAT Council authorize staff proceeding with the steps to close a 3m portion of Begley Street Road Allowance on the south side of the Neelin Community Centre property to accommodate an expansion to Arena No. 1.

e.

Committee Terms of Reference - Roles and Responsibilities (Communication 131045)

Stacey Blair, Clerk

• Suggested Motion:

  THAT the Terms of Reference for the following Advisory Committees be approved:

  • Urban Forest/River Corridor Committee
  • Parks and Recreation Committee
  • Accessibility Advisory Committee

7.

NEW/OTHER BUSINESS

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

Advisory Committee and Board Minutes

• Suggested Motion:

  THAT the following minutes be received:

  • Business Improvement Area Board of Directors - November 2019
  • Urban Forest/River Corridor Advisory Committee - February 27, 2020

9.

INFORMATION LISTING

• Lanark County Council - Media Release (Planet Youth), February 19, 2020
• Mississippi Valley Conservation Authority - Annual General Meeting Highlights, February 20, 2020
• Board of Health - Meeting Summary, February 27, 2020
• Watson and Associates - Draft Regulations for the Development Charges Act and Planning Act
  (Community Benefits Charge Related), February 28, 2020
• Leeds, Grenville & Lanark District Health Unit - Land Control Services - 2019, February 28, 2020
• Ministry of Municipal Affairs and Housing - Provincial Policy Statement 2020, February 28, 2020
• Leeds, Grenville & Lanark District Health Unit - Discussion Paper, Public Health Modernization, February 2020

• Suggested Motion:

  THAT the Information Listing dated March 10, 2020 be received as information

10.

NOTICE OF MOTIONS

a.

Community Improvement Plan

Mayor Black

WHEREAS there are brownfield sites within the Town of Carleton Place;

AND WHEREAS redeveloping brownfield sites takes significant financial resources;

AND WHEREAS environmental rehabilitation and development of brownfield properties encourages investment and development on lands by making efficient use of existing infrastructure thereby improving Carleton Place’s tax base;

AND WHEREAS in order to assist developers in rehabilitating brownfield sites, some financial incentives may need to be offered;

AND WHEREAS in order to determine these financial incentives a Community Improvement Plan needs to be developed for the Town of Carleton Place;

AND WHEREAS the Town has the necessary Community Improvement Plan provisions within its Official Plan;

NOW THEREFORE BE IT RESOLVED THAT Council authorizes proceeding with a Community Improvement Plan (CIP) for the Town of Carleton Place as a whole; and

THAT staff be directed to submit an application to the Federation of Canadian Municipalities Green Municipal Fund to pay for up to 50% of the cost of the CIP; and

THAT the balance of the CIP cost be paid through Development Charges and from the Town’s overall 2020 surplus if any, and if not through reserves.

11.

CLOSED SESSION

• Suggested Motion:

  THAT the Committee move into closed session at _____p.m. to discuss matters subject to:

  (b) personal matters about an identifiable individual, including municipal or local board employees;

  (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

  (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  1. Staff Conflict of Interest Issue
  2. Sale of Lands
  3. Terms of Employment

  AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, and Pascal Meunier, Director of Protective Services (Item 3) remain in the room.

12.

RISE AND REPORT

13.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at _____.