Committee of the Whole Agenda

Tuesday, October 26, 2021

7:00 P.m. - 9:00 P.m.

Virtual Zoom Meeting

Immediately Following Council

Virtual meeting via Zoom

---

1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated October 12, 2021, be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

a.

Gail Logan, Director - Carleton Place Youth Centre 

b.

Trisa McConkey, Treasurer - 2022 Water and Sewer Draft Budget

6.

REPORTS

a.

McArthur Island Development Permit Agreement Amendment (Communication 132130)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council directs Staff to execute a Development Permit Amending Agreement to recognize Phase 3 of the McArthur Island Development approval as part of, and subject to, the conditions for Phases 4 and 5.

b.

Pre-Servicing Agreement (On and Off-site Works) Mississippi Shores Subdivision (Communication 132131)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council authorize staff to amend the scope of the Pre-Servicing Agreement with 1384341 Ontario Ltd (Cavanagh Developments Ltd.) to include the construction of all on and off-site works associated with the Mississippi Shores Subdivision.

c.

Award of Request for Proposal – Community Improvement Plan (Communication 132132)

Diane Smithson, CAO

• Suggested Motion:

  THAT Council award the Community Improvement Plan Request for Proposal to Dillon Consulting in the amount of $44,245 plus HST.

d.

2022 Council and Committee Calendar (Communication 132133)

Stacey Blair, Clerk

• Suggested Motion:

  THAT the 2022 Council/Committee of the Whole Calendar be approved as presented.

e.

Petition Policy (Communication 132134)

Stacey Blair, Clerk

• Suggested Motion:

  THAT Council approves the Town of Carleton Place Petition Policy as outlined in the Clerk’s report dated October 26, 2021.

f.

Community Enrichment Grants (Communication 132135)

Joanne Henderson, Manager of Recreation and Culture

• Suggested Motion:

  THAT Council approve the allocation of Community Enrichment Grants to various organizations in the amount of $2,363.75; and

  THAT any unused Community Enrichment funds remaining at year end be set aside in a reserve and be used to fund the 2022 Community Enrichment Program.

7.

NEW/OTHER BUSINESS

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

None.

9.

INFORMATION LISTING

• 2021 Third Quarter Drinking Water Quality Management Standard Report

• Suggested Motion:

  THAT the Information Listing dated October 26, 2021, be received as information.

10.

NOTICE OF MOTIONS

11.

CLOSED SESSION

1. Request for Services
2. Contract Management
3. Library Board Trustee Appointment

• Suggested Motion:

  THAT the Committee move into closed session at __________ p.m. to discuss matters subject to:

  (b) personal matters about an identifiable individual, including municipal or local board employees (Item 3);

  (e) litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Item 2); and

  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Items 1).

  AND THAT Diane Smithson, CAO, Stacey Blair, Clerk, Niki Dwyer, Director of Development Services (Item 1 only), and Guy Bourgon (Item 2 only) participate in the video conference.

12.

RISE AND REPORT

13.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______ p.m.