Committee of the Whole Agenda

Meeting #:
Date:	Tuesday, October 22, 2019
Time:	Immediately Following the Council Meeting
Location:	Town Hall Council Chambers

​Please silence all electronic devices.

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated October 8, 2019 be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

a.

Edward Darby, TDC Group - Fire Master Plan

b.

Paul Knowles, Town Engineer - Cost Sharing Agreement

6.

REPORTS

PHYSICAL ENVIRONMENT

a.

Cost Sharing for the South East Area of Town (Communication 130187)

Paul Knowles, Town Engineer

• Suggested Motion:

  THAT the cost sharing calculations be finalized, and the Developer's mortgage and security payments related to the pumping station be adjusted; and

  THAT the solicitor be instructed to prepare an amendment to the 2016 cost sharing agreement to address the changes that have occurred since 2016; and

  THAT the finalized cost sharing calculations and By-laws be presented to all directly impacted owners and the public in December 2019; and

  THAT the finalized By-law 32-2016 be presented to Council in January 2020; and

  THAT staff arrange for clearing the Captain A. Roy Brown Blvd. right-of-way during the winter of 2020 so that rock elevations and detailed design elements can be determined, and cost estimated  refined.

b.

Drinking Water Quality Management System - 2019 Third Quarter Report (Communication 130188)

Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT the Drinking Water Quality Management System (DWQMS) Third Quarter Report for the Carleton Place Drinking Water Distribution System be received as information.

PLANNING AND PROTECTION

c.

DP1-18-2019, 101 Hurdis Way (Communication 130189)

Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT application DP1-18-2019 for 101 Hurdis Way be denied; and

  THAT Committee direct Staff to enforce the requirements of the Development Permit By-law unless the Developer can provide valid reasons why variances are required.

d.

DP3-09-2019, Town of Carleton Place, 3 Francis Street, Carleton Place Childcare Facility Addition (Communication 130190)

Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT the Committee herby authorizes application DP3-09-2019 for the construction of a two-storey addition to the existing Childcare Facility at 3 Francis Street and directs Staff to move forward with the drafting of the Development Permit Agreement with conditions attached; and

  THAT the Committee authorizes staff to issue a Development Permit upon receipt of all required information, fees and securities.

e.

Taber Street Subdivision Extension, 2nd Request (Communication 130191)

Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT Council supports a one (1) year extension of the Draft Approval for the Taber Street Subdivision; and

  THAT Staff be instructed to inform the County of Lanark.

f.

Development Services Planning Activity Report- September/October 2019 (Communication 130192)

Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT the Planning Activity Report for the month of September/October 2019 be received as information.

CORPORATE SERVICES

g.

Business Retention + Expansion Update (Communication 130193)        

Amanda Charania, Communications Coordinator

• Suggested Motion:

  THAT Council receive the Business Retention + Expansion report from the Communications Coordinator dated October 22, 2019 as information; and

  THAT Staff continue working with the County to develop and implement priority items resulting from the program.

h.

Communications Survey Summary (Communication 130194)

Amanda Charania, Communications Coordinator

• Suggested Motion:

  THAT Council receive the Community Survey Summary report prepared by Communications Coordinator as information; and

  THAT Staff develop a plan to address the areas for improvement identified by the survey.

i.

3rd Quarterly Digital Communications Report 2019 (Communication 130195)

Amanda Charania, Communications Coordinator

• Suggested Motion:

  THAT the 2019 3rd Quarterly Digital Communications Report be received as information.

j.

CAO's Report - Delegated Authority (Communication 130196)

Diane Smithson, Chief Administrative Officer

• Suggested Motion:

  THAT Council accept the CAO’s Delegated Authority Report dated October 22, 2019 as information.

7.

NEW/OTHER BUSINESS

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

Advisory Committee Minutes and Updates

• Suggested Motion:

  THAT the following minutes be received as information:

  • Municipal Drug Strategy, April 11, 2019
  • Urban Forest/River Corridor Advisory Committee, September 25, 2019

9.

INFORMATION LISTING

10.

NOTICE OF MOTIONS

11.

CLOSED SESSION

• Suggested Motion:

  THAT the Committee move into closed session at __________ p.m. to discuss matters subject to Section 239 (2):

  • (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, remain in the room.

  1. Lease Negotiations
     Diane Smithson, CAO
• Suggested Motion:

  THAT the committee return to regular session at __________ p.m.

12.

ADJOURNMENT