Committee of the Whole Agenda

Meeting #:
Date:	Tuesday, October 08, 2019
Time:	Immediately Following the Council Meeting
Location:	Town Hall Council Chambers

​Please silence all electronic devices.

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated September 24, 2019 be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

6.

REPORTS

• Suggested Motion:

PLANNING AND PROTECTION

a.

DP3-08-2019, Revera Long Term Care Facility

(Communication 130179)
Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT Committee hereby approves application DP3-08-2019 and authorizes staff to issue a development permit upon receipt of all required information, fees and securities.  The development permit will include standard clauses to address servicing, grading, landscaping and utilities requirements as well as the following site-specific conditions:

  1. Conditions relating to the removal of snow and garbage will form part of the site-specific conditions in the Development Permit Agreement.

b.

Update on Shipping Containers

(Communication 130180)
Joanna Bowes, Manager of Development Services
Lennox Smith, Chief Building Official

• Suggested Motion:

  THAT the deadline for commercial and industrial property owners who would like to address their expansion plans for their property as well as any existing shipping containers be granted an extension to the deadline until April 30, 2020 on the provision that:

  • A DP3 application with all supporting documentation/studies and payment in full is submitted by December 31, 2019 and deemed complete by Planning Staff.

c.

Amendment to Sign By-law – BusinessImprovement Area

(Communication 130181)
Stacey Blair, Clerk

• Suggested Motion:

  THAT Council approve amending Schedule B (Business Improvement Area) to By-law 65-2008, the Town’s Sign By-law.

PHYSICAL ENVIRONMENT

d.

2018/2019 Winter Maintenance Review

(Communication 130182)
Dave Young, Director of Public Works

• Suggested Motion:

  THAT the Public Works Department continue to provide sidewalk winter maintenance as follows:

  • on sidewalks and/or trails adjacent to Arterial and Collector Streets, including the Ottawa Valley Recreation Trail (OVRT);
  • on sidewalks leading to public institutions;
  • on sidewalks in residential areas where there is adequate storage areas and no permanent obstructions in the roadway; and

  THAT the level of service on winter-maintained sidewalks be consistent with Ontario Regulation 239/02 Minimum Maintenance Standards for Municipal Highways; and

  THAT a by-law be passed identifying municipal sidewalks that are to be closed from November 15^th of any given year to April 1^st of the following year.

• Suggested Motion:

  THAT Council support Option 1 - Change Overnight Winter Parking to Pre 2011 System; and

  THAT By-law 50-2011 pertaining to winter parking restrictions be rescinded which would result in the winter parking restrictions of By-Law 46-2003 Section 9. 2) being reinstated as follows:

  No person shall park a vehicle or permit a vehicle to remain parked on any highway between 12:00 a.m. midnight to 7:00 a.m. from November 15 to April 1 of any year.

CORPORATE SERVICES

e.

Addressing Municipal Liability and Insurance Costs

(Communication 130183)
Trisa McConkey, Treasurer

• Suggested Motion:

  THAT the Council of the Town of Carleton Place supports the Association of Municipalities of Ontario (AMO) in its submission to the Attorney General entitled “Towards A Reasonable Balance:  Addressing growing municipal liability and insurance costs”; and

  THAT the Town endorses the AMO’s recommendations to address these issues as follows:

  1. The provincial government adopt a model of full proportionate liability to replace joint and several liability.
  2. Implement enhancements to the existing limitations period including the continued applicability of the existing 10-day rule on slip and fall cases given recent judicial interpretations, and whether a 1-year limitation period may be beneficial.
  3. Implement a cap for economic loss awards.
  4. Increase the catastrophic impairment default benefit limit to $2 million and increase the third-party liability coverage to $2 million in government regulated automobile insurance plans.
  5. Assess and implement additional measures which would support lower premiums or alternatives to the provision of insurance services by other entities such as non-profit insurance reciprocals.
  6. Compel the insurance industry to supply all necessary financial evidence including premiums, claims, and deductible limit changes which support its, and municipal arguments as to the fiscal impact of joint and several liability.
  7. Establish a provincial and municipal working group to consider the above and put forward recommendations to the Attorney General.

f.

Hospital Foundation Advertising

(Communication 130184)
Trisa McConkey, Treasurer

• Suggested Motion:

  THAT Council provide direction regarding the Carleton Place & District Memorial Hospital Foundation’s request to include an advertising insert with our June water bills.

COMMUNITY ISSUES

g.

CommunityEnrichment Grants – Intake 2

(Communication 130185)
Joanne Henderson, Manager of Recreation and Culture

• Suggested Motion:

  THAT Council approve the allocation of Community Enrichment Grants to various organizations under Intake 2 in the amount of $2,525.00.

7.

NEW/OTHER BUSINESS

a.

Resignation of Dave Young, Director of Public Works

• Suggested Motion:

  THAT Council accept the resignation of Dave Young, effective April 30, 2020, with regrets.

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

Committee Resignations

• Suggested Motion:

  THAT the resignations of Doreen Donald and Leslee Brown from the Environmental Advisory Committee be accepted with regrets; and

  THAT a letter of thanks be sent to Ms. Donald and Ms. Brown on behalf of the Town and Council.

b.

Advisory Committee Minutes and Updates

• Suggested Motion:

  THAT the following minutes be received as information:

  • Environmental Advisory Committee, September 16, 2019

9.

INFORMATION LISTING

• Suggested Motion:

  THAT the Information Listing dated October 8, 2019 be received as information.

10.

NOTICE OF MOTIONS

11.

CLOSED SESSION

• Suggested Motion:

  THAT the Committee move into closed session at __________ p.m. to discuss matters subject to Section 239 (2):

  • (b)  personal matters about an identifiable individual, including municipal or local board employees;
  • (c)  a proposed or pending acquisition or disposition of land by the municipality or local board;
  • (e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and
  • (f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  AND THAT Diane Smithson, CAO (items 1 and 2), and Stacey Blair, Clerk, remain in the room.

a.

Sale of Land - Bridge Street

b.

Procurement Tender

c.

Employment Contract

12.

RISE AND REPORT

13.

ADJOURNMENT