Committee of the Whole Agenda

Immediately Following Council
Virtual Zoom Meeting

Immediately Following Council

Virtual meeting via Zoom


  • Suggested Motion:

    THAT the agenda be accepted as presented.

  • Suggested Motion:

    THAT the Committee of the Whole Minutes dated November 24th and December 1st, be accepted as presented.

Planning and Protection

Pascal Meunier, Director of Protective Services

  • Suggested Motion:

    THAT Council hereby approves the updated Emergency Plan for 2020; and

    THAT this information be forwarded to the Office of the Fire Marshal and Emergency Management Ontario.

Pascal Meunier, Director of Protective Services

  • Suggested Motion:

    THAT the Director of Protective Services’ Report on the activities of the Ocean Wave Fire Company (OWFC) and By-law Enforcement services for the months of October and November 2020 be accepted as information.

Lennox Smith, CBO

  • Suggested Motion:

    THAT the awning and projecting sign provisions of Sign By-Law 65-2008 be amended as outlined in the Chief Building Official’s report dated December 8, 2020.

Niki Dwyer, Director of Development Services

  • Suggested Motion:

    THAT Council pass a comprehensive housekeeping by-law amending the text and Schedule A of the Development Permit By-law 15-2015.

Corporate Services

Trisa McConkey, Treasurer

  • Suggested Motion:

    THAT Council awards the Request for Proposal for insurance coverage and risk management services to Frank Cowan Company with McDougall Insurance & Financial as broker for the period January 1, 2021 to January 1, 2022 in the amount of $334,039.76 including non-refundable PST; and

    THAT the Treasurer be authorized to enter into agreements as required for the placement of insurance services; and

    THAT Council authorizes an addition to the draft 2021 budget of $28,839 to be funded from the Insurance and Water/Sewer reserves.

Trisa McConkey, Treasurer

  • Suggested Motion:

    THAT Council approve the Childcare 2021 Budget-Option #1 as presented by the Treasurer; and

    THAT further changes to Health Unit restrictions and/or Ministry guidelines be reviewed by staff immediately and a report prepared for Council’s consideration outlining the impact to the Childcare budget.

Tracy Freill, Manager of Carleton Place Childcare Services

  • Suggested Motion:

    THAT the proposed Childcare fees as presented be approved based on a 2% increase effective February 1, 2021; and

    THAT the necessary by-law to enact the fees be forwarded to Council for approval.

Community Issues

Joanne Henderson, Manager of Recreation and Culture

  • Suggested Motion:

    THAT Council approve the allocation of a Community Enrichment Grant to the Carleton Place Christmas Basket Program in the amount of $1,500.00.

Joanne Henderson, Manager of Recreation and Culture

  • Suggested Motion:

    THAT Council authorizes the CAO to enter into a Memorandum of Understanding with Interval House regarding winter maintenance of the sidewalk area in front of the As Good As New location due to the installation of the sidewalk art.

Physical Environment

Guy Bourgon, Director of Public Works

  • Suggested Motion:

    THAT Council direct staff to proceed with Option ___ as outlined in the report prepared by the Director of Public Works dated December 08, 2020, in regard to the collection of curbside waste.

  • Suggested Motion:

    THAT staff be directed to prepare a report regarding alternate overnight parking during the winter parking restrictions.

  • Suggested Motion:

    THAT Council direct staff to amend Traffic and Parking By-Law 46-2003 to accommodate overnight winter parking in four (4) Town parking lots as outlined in the report prepared by the Director of Public Works dated December 08, 2020.

  • Suggested Motion:

    WHEREAS the COVID-19 pandemic has negatively impacted child care options for nearly every family in our community and has profoundly increased the cost to operate safe child care forcing child care spaces or centres to close; and

    WHEREAS Ontario has among the highest average child care fees of any Canadian province and while costs vary regionally for licensed child care, families are paying between $9,000 and $20,000+ per year for each child and these costs continue to rise steadily which makes passing the associated COVID-19 costs to families not possible; and

    WHEREAS a 2012 study identified that in Ontario, public investment in the early years and child care has a ripple effect in positive economic benefits resulting in an economic output of $2.27 for every dollar invested in child care; and

    WHEREAS the economic recovery of Carleton Place, Lanark County and Ontario is dependent on families having access to safe, reliable, and affordable child care that incorporates early learning principles; and

    WHEREAS we are committed to working with the provincial government and child care service mangers to deliver positive and affordable options for our families;

    NOW THEREFORE BE IT RESOLVED THAT

    1. the Town of Carleton Place request the Government of Ontario:
      1. prioritize children and child care as part of its overall post-pandemic recovery plan;
      2. develop, adequately fund and release publicly a comprehensive plan that can support facilities through the provision of licensed child care and early learning education; and
      3. provide increased funding to child care providers reflective of COVID-19 operating cost increases to ensure a safe reopening and long-term sustainability for the sector; and
    1. this resolution be circulated to all municipalities in Ontario, Randy Hillier MPP, Scott Reid, MP, the Federal Minister of Families, Children and Social Development and the provincial Minister of Education.
  • Suggested Motion:

    THAT the Parks and Recreation Committee minutes dated November 30, 2020 be received.

Joanne Henderson, Manager of Recreation and Culture

  • Suggested Motion:

    THAT the Carleton Place Canadians be exempt from paying for non-renewals of advertising spaces for the period of September 1, 2020 until August 31, 2021.

  • Farm 911 - The Emily Project, Municipality of Mississippi Mills
  • OVRT Two Year Review, County of Lanark
  • Letter Regarding Pesticides, Myrna Lee-De Cou
  • Accessibility for Ontarians - Request for Website Support, Marmora Lake
  • Suggested Motion:

    THAT the Information Listing dated December 8th, 2020, be received as information

Joanne Henderson, Manager of Recreation and Culture

  • Suggested Motion:

    THAT the Committee move into closed session at __________ p.m. to discuss
    matters subject to the Municipal Act, 2001, S.O. Section 239 (2):


    (B) personal matters about an identifiable individual, including municipal or local board employees;

     1. Sidewalk Art

    AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, Joanne Henderson, Manager of Recreation and Culture be permitted to participate in the Closed Session Zoom meeting.

  • Suggested Motion:

    THAT the meeting be adjourned at _____p.m.