Committee of the Whole Agenda

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Virtual Zoom Meeting

Virtual meeting via Zoom


  • Suggested Motion:

    THAT the agenda be accepted as presented.

  • Suggested Motion:

    THAT the Committee of the Whole Minutes dated June 21, 2022, be accepted as presented.

Pascal Meunier, Director Protective Services

  • Suggested Motion:

    THAT Council accepts the Director of Protective Services’ Report on the May 21, 2022, Storm After-Action Review dated August 9th, 2022 as information.

Pascal Meunier, Director of Protective Services

  • Suggested Motion:

    THAT the Director of Protective Services’ Report on the 2022 second quarter activities of the Carleton Place Fire Department (CPFD) and By-law Enforcement be accepted as information.

Guy Bourgon, Director of Public Works

  • Suggested Motion:

    THAT Tender PW5-2022 for the purchase of a new sidewalk plow be awarded to J. D. Brule in the amount of $172,968.60 (inclusive of net HST); and

    THAT the budget deviation of $22,968.60 be taken from capital surplus remaining at the end of 2022 or alternatively from reserves.

Ross Rankin, Property and Project Manager

  • Suggested Motion:

    THAT Council authorizes J.L. Richards to complete an Emergency Generator Investigation Analysis Report (I&R) at a cost of $24,431 plus HST and

    THAT the budget deviation be paid from any year-end surplus, if any or from Administration reserves.

Ross Rankin, Property and Project Manager

  • Suggested Motion:

    THAT Council approves proceeding to replace the filter system on the small pool to an AccuTab chlorine feeder with the additional cost of $2,900 to be taken from the Town’s overall surplus at year end and if not, from Administration Reserves.

Ross Rankin, Project and Property Manager

  • Suggested Motion:

    THAT Council approves proceeding with Option 1 - the purchase of a new Zamboni Model 552ACLI ice resurface machine, with Level-Ice Laser System and trade in of the 1988 Zamboni Model 525 along with the installation of the charger station at a total cost of $175,730.50; and

    THAT the budget deviation of $55,730.50 be included in the 2023 budget.

Trisa McConkey, Treasurer

  • Suggested Motion:

    THAT the Committee approve additional funding for the BIA’s 2022 Façade Improvement program in the amount of $10,813 to be funded from the Façade Improvement Reserve.

Stacey Blair, Clerk

  • Suggested Motion:

    THAT the quote for the purchase of Video Recording Software and Equipment and a Wireless Microphone System be awarded to Audio Hi End Service in the amount of $34,244.99 (inclusive of net HST); and

    THAT the budget deviation of $744.99 be taken from the Town’s year-end surplus, if any or alternatively from Administration reserves.

  • Suggested Motion:

    THAT the following minutes be received:

    • Mississippi Valley Conservation Authority  (Board Minutes, April 20, 2022)
    • Mississippi Valley Conservation Authority (Board Summary, May 18, 2022)
    • Urban Forest River Corridor Committee (June 22, 2022)
    • BIA Board (May 17, 2022)
    • Carleton Place Municipal Drug Strategy Committee (July 7, 2022)
    • Accessibility Advisory Committee (May 26, 2022)
  • Suggested Motion:

    THAT the Information Listing dated August 9, 2022, be received:

    • Letter from Owen Sound - Removal of Municipal Councillors Under Prescribed Circumstances
    • Drinking Water Quality Management Standard - Second Quarterly Report to Council 

Installation of a permanent “Pride Crosswalk” in the Town of Carleton Place 


Resolved that the Town of Carleton Place, in consultation with the local Pride Committee and 2SLGBTQ+ community, install a permanent Pride/Rainbow crosswalk at a crossing within the Downtown District or the Mississippi Transitional Sector; and 


That maintenance/restoration of the crosswalk be included in the Town’s annual budget; and  


That the crosswalk be installed in time for Pride Month (June) 2023. 

  1. Committee Status
  2. Application to Heritage Committee
  • Suggested Motion:

    THAT the Committee move into closed session at ______ p.m. to discuss matters subject to:

    • (b) personal matters about an identifiable individual, including municipal or local board employees (Items a and b);

    AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, participate in the video conference.

  • Suggested Motion:

    THAT the Committee return to Regular Session at _________p.m.

  • Suggested Motion:

    THAT _______________ be appointed to the Municipal Heritage Committee.

  • Suggested Motion:

    THAT the meeting be adjourned at ______ p.m.