Committee of the Whole Agenda

Tuesday, May 11, 2021

Immediately Following Council

Town Hall Council Chambers

Immediately Following Council

Virtual meeting via Zoom

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated April 27, 2021, be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

None.

6.

REPORTS

a.

OCWA 2020 Cost Plus Reconciliation Report (Communication 132066)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council approves the payment of $103,826.43 to the Ontario Clean Water Agency as detailed in the water and wastewater reconciliation report from the Director of Public Works dated May 12, 2021.

b.

Ocean Wave Fire Company (OWFC) and By-law Enforcement Activity Report for January-March 2021 (Communication 132067)

Pascal Meunier, Director of Protective Services

• Suggested Motion:

  THAT the Director of Protective Services’ Report on the activities of the Ocean Wave Fire Company (OWFC) and By-law Enforcement Services for the months of January-March 2021 be accepted as information.

c.

Official Plan Stakeholder Ad Hoc Committee (Communication 132068)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council approves the terms of reference for the Official Plan Stakeholder Ad Hoc Committee.

d.

Financial Report to March 31, 2021 (Communication 132069)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT Council receives the Financial Report from the Treasurer to March 31, 2021 as information.

e.

Establish Final Tax Rates for 2021 (Communication 132070)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT the 2021 Tax Rate By-law be forwarded to Council for approval.

f.

Mississippi Mills Termination of the Library Portion of the Howard Allan Cost Sharing Agreement (Communication 132071)

Meriah Caswell, CEO, Carleton Place Public Library

• Suggested Motion:

  THAT Council receives the report on Mississippi Mills’ termination of the Library portion of the Howard Cost Sharing Agreement as information.

g.

CAO’s Report – Delegated Authority (Communication 132072)

Diane Smithson, CAO

• Suggested Motion:

  THAT Council accept the CAO’s Delegated Authority Report dated May 11, 2021 as information.

7.

NEW/OTHER BUSINESS

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

Committee Minutes

• Carleton Place Environmental Advisory Committee - March 2021
• Carleton Place Environmental Advisory Committee - April 2021
• Carleton Place Police Services Board - April 19, 2021

• Suggested Motion:

  THAT the following Committee minutes be received:

  • Carleton Place Environmental Advisory Committee - March 2021
  • Carleton Place Environmental Advisory Committee - April 2021
  • Carleton Place Police Services Board - April 19, 2021

b.

Plastic Reduction Report From Lanark County

Carleton Place Environmental Advisory Committee

• Suggested Motion:

  THAT the Town of Carleton Place ban the sale of single use water/pop/juice etc. bottles in all municipal buildings and facilities by 2023; and

  THAT the Town lower the amount or eliminate all together, the use of all single use plastics at events such as festivals, conferences, meetings etc.

c.

ATV Use on the OVRT

Carleton Place Police Services Board

• Suggested Motion:

  THAT Council approve the installation of signs at all entrances to Town and along the Ottawa Valley Recreation Trail (OVRT) to advise that All-Terrain Vehicles (ATVs) are not permitted on any roads within the Town of Carleton Place; and

  THAT staff communicate this message through its various mediums (CP Scoop, Facebook, Twitter, Website, etc.) to notify its residents.

9.

INFORMATION LISTING

• Suggested Motion:

  THAT the Information Listing dated May 11, 2021, be received as information

10.

NOTICE OF MOTIONS

a.

Contribution to Big Brothers Big Sisters

Mayor Black

• Suggested Motion:

  THAT Council supports a donation to Big Brothers / Big Sisters of Lanark County in the amount of $2,000 for 2021 with the budget deviation to be funded from the Town’s overall surplus at year end if applicable, and if not from Administrative Reserves.

11.

CLOSED SESSION

• Acquisition/Disposition of Land - Industrial Drive, Niki Dwyer, Director of Development Services
• Cost Sharing Agreement Options - Diane Smithson, CAO

• Suggested Motion:

  THAT the Committee move into closed session at __________ p.m. to discuss matters subject to the Municipal Act Section 239 2:

  (c) proposed or pending acquisition or disposition of land by the municipality

  (f)  solicitor-client privilege, including communications necessary for that purpose 

  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality

  AND THAT Diane Smithson, CAO, Stacey Blair, Clerk and Niki Dwyer, Director of Development Services (item 1 only), be permitted to participate in the Zoom meeting.

• Suggested Motion:

  THAT the Committee return to Open Session at _________ p.m.

12.

RISE AND REPORT

13.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at _____p.m.