Committee of the Whole Minutes

Tuesday, June 23, 2020

Immediately Following Council

Virtual Zoom Meeting

COUNCIL PRESENT:

• Mayor Black,
• Deputy Mayor Redmond,
• Councillor Fritz,
• Councillor Seccaspina,
• Councillor Randell,
• Councillor Tennant,
• and Councillor Atkinson

STAFF PRESENT:

• Diane Smithson, CAO,
• Stacey Blair, Clerk,
• Trisa McConkey, Treasurer,
• Dave Young, Director of Public Works,
• and Joanne Henderson, Manager of Recreation

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1.

CALL TO ORDER

Chair Sean Redmond called the meeting to order at 6:03 p.m.

2.

APPROVAL OF AGENDA

• Motion No.
  Moved by: Councillor Randell
  Seconded by: Councillor Seccaspina

  THAT the agenda be accepted as presented.

  CARRIED

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

None.

4.

MINUTES TO BE APPROVED AND RECEIVED

1.

Committee of the Whole Minutes

• Motion No.
  Moved by: Councillor Fritz
  Seconded by: Councillor Tennant

  THAT the Committee of the Whole Minutes dated May 28th, June 4th, 9th and 16th be accepted as presented.

  CARRIED

5.

DELEGATIONS/PRESENTATIONS

1.

Kory Earle, Paolo Villa, Carleton Place PRIDE Event

Kory Earle and Paolo Villa discussed PRIDE Month (June) and the Carleton Place PRIDE Committee and the work they have done. PRIDE week is September 4 to 12, 2020 and plans are being made for socially distanced events. The Committee is asking Council to raise the PRIDE flag at Town Hall during this week. 

6.

REPORTS

1.

Public Works Tender PW2-2020 - Street Reconstruction (Communication 131078)

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Fritz

  THAT Council award Contract PW2-2020 for the Reconstruction of High Street and the Rehabilitation of Patterson Crescent to Thomas Cavanagh Construction in the amount of $966,234.46 (includes Town’s net share of HST); and

  THAT Council authorize staff to proceed with utilizing funds from the Engineering Reserve to fund Construction Inspection Services at an anticipated cost of $48,000.

  CARRIED, MOTION PREPARED

2.

Financial Report to May 31, 2020 (Communication 131079)

• Motion No.
  Moved by: Councillor Seccaspina
  Seconded by: Councillor Atkinson

  THAT Council receive the Financial Report from the Treasurer to May 31, 2020 as information.

  CARRIED, CONSENT

3.

Insurance Renewal (Communication 131080)

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Randell

  THAT Council accepts the quote from Arthur J. Gallagher, Insurance Broker for Frank Cowan Insurance for the period June 15, 2020 to January 1, 2021 at the quoted price of $169,875 + PST; and

  THAT Council authorizes a budget deviation of $40,535 to be funded from the Administration and Water/Sewer reserves.

  CARRIED, MOTION PREPARED

4.

Temporary Library Move to Train Station (Communication 131081)

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Seccaspina

  THAT Council supports the Carleton Place Public Library temporarily relocating to the Active Living Centre at the Train Station while renovations are completed at the Library from late summer 2020 to early winter 2021.

  CARRIED, MOTION PREPARED

7.

NEW/OTHER BUSINESS

None.

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

1.

Local Board and Advisory Committee Minutes 

• Motion No.
  Moved by: Councillor Atkinson
  Seconded by: Councillor Fritz

  THAT the following minutes be received:

  • Mississippi Valley Conservation Authority Board of Directors Teleconference Regular and Special Meeting Minutes - April 15, 2020
  • Mississippi Valley Conservation Authority Board of Directors Meeting Summary - May 22, 2020
  CARRIED

9.

INFORMATION LISTING

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Fritz

  THAT the Information Listing dated June 23rd, 2020, be received as information

  CARRIED

10.

NOTICE OF MOTIONS

None.

11.

ADJOURNMENT

• Motion No.
  Moved by: Councillor Randell
  Seconded by: Councillor Atkinson

  THAT the meeting be adjourned at 6:44 p.m.

  CARRIED