Committee of the Whole Agenda

Tuesday, October 27, 2020

Immediately Following Council

Virtual Zoom Meeting

Immediately Following Council

Virtual meeting via Zoom

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated October 13th and 20th be accepted as presented.

5.

REPORTS

Physical Environment

a.

Quarterly DWQMS Report - 3rd Quarter 2020 (Communication 131113)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT the 3rd quarter DWQMS report be received as information.

b.

Lake Avenue West Restrictions (Communication 131114)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council approves amending Traffic and Parking By-law 46-2003 as outlined in the report prepared by the Director of Public Works dated October 27, 2020.

c.

Transportation Master Plan Award (Communication 131115)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council award the Transportation Master Plan to Parsons as outlined in the report prepared by the Director of Public Works dated October 27, 2020; and

  THAT the project be funded from Development Charges and from funds to be budgeted in the 2021 budget.

Corporate Services

d.

Financial Report to September 30, 2020 (Communication 131116)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT Council receive as information the Financial Report from the Treasurer to September 30, 2020 and the Town’s forecasted year end.

e.

2021 Water and Sewer Budget (Communication 131117)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT staff be authorized to present the draft 2021 Water and Sewer budget to the public for comment at the Committee of the Whole meeting on November 10, 2020.

f.

Safe Restart Fund - Request for Phase 2 Funding (Communication 131118)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT Council requests additional Provincial funding under the Safe Restart – Municipal Operating Funding Phase 2 stream to assist with mitigating increased costs and financial pressures due to COVID-19 in 2020.

Planning and Protection

g.

Public Meeting Summary Report - Holding Zones (Communication 131119)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council receives the Public Meeting Summary Report for information and have regard for public comments received at the public meeting.

h.

Request for Relief - DP3 Permit Fee - Lanark County Food Bank (Communication 131120)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Committee provide direction to staff to execute an Undertaking with 2485851 Ontario Inc. to recognize the conveyance of land for the purpose of the installation of a sidewalk on Mill Street in exchange for waiving the Class 3 Development Permit fees associated with the application to recognize the Food Bank as a permitted use at 82-84 Mill Street.

i.

Public Meeting - 2021 Permit Fees (Communication 131121)

Lennox Smith, Chief Building Official

• Suggested Motion:

  THAT staff be directed to advertise the public meeting on the Building Department’s proposed 2021 Building Permit Fee Schedule as outlined in the Chief Building Official’s report dated October 27, 2020.

j.

Ocean Wave Fire Company (OWFC) and By-law Enforcement Activity Report for September 2020 (Communication 131122)

Pascal Meunier, Director of Protective Services

• Suggested Motion:

  THAT the Director of Protective Services’ Report on the activities of the Ocean Wave Fire Company (OWFC) and By-law Enforcement for the month of September 2020 be received as information.

k.

Animal Control By-law Amendment (Communication 131123)

Pascal Meunier, Director of Protective Services

• Suggested Motion:

  THAT Council approves amending Animal Control By-law 122-2018 in accordance with the Director of Protective Services' Report dated October 27, 2020; and

  THAT Council direct staff to develop a right of entry by-law addressing inspection and enforcement powers for applicable Town by-laws.

l.

Proposed Changes to Property Standards By-law 65-2008 (Communication 131124)

Pascal Meunier, Director of Protective Services

• Suggested Motion:

  THAT Council approve the revised Property Standards By-law which will repeal By-law 65-2008; and

  THAT Council repeal By-law 25-2008 Yard Maintenance By-law.

6.

NEW/OTHER BUSINESS

7.

INFORMATION LISTING

• County of Lanark - Registry Office Closure and Storage of Surplus Hard Copy Documents (LRO #27 Almonte)

• Suggested Motion:

  THAT the Information Listing dated October 27, 2020, be received as information

8.

NOTICE OF MOTIONS

None.

9.

CLOSED SESSION

• Suggested Motion:

  THAT the Committee move into closed session at __________ p.m. to discuss matters subject to:

  the Municipal Act, 2001, S.O. Section 239 (2) 

  • (B)  personal matters about an identifiable individual, including municipal or local board employees;
  • (C) a proposed or pending acquisition or disposition of land by the municipality or local board; 
  • (E) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
  • (F)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and
  • (K) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, Niki Dwyer, Director of Development Services (Item 3) and Vincent Panetta, Solicitor (Item 3) participate in the Closed Session Zoom meeting.

  1. Future Capital Development - Schools (C & K)
  2. Legal Matter (E)
  3. Staffing Matter (B & F)

10.

RISE AND REPORT

11.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ___________p.m.