Committee of the Whole Agenda

Tuesday, May 07, 2024

Immediately Following Council

Town Hall Council Chambers

Immediately Following Council

In Person and Virtual Meeting Via Zoom

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated April 16, 2024, be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

a.

Meriah Caswell, CEO Carleton Place Public Library - Annual Report

6.

REPORTS

a.

Ontario Building New and Upgraded Sports and Recreation Facilities (Communication 135134)

Ross Rankin, Property and Project Manager

• Suggested Motion:

  THAT Council authorizes staff to proceed with obtaining professional services to assist with the Town’s application under the Community Sport and Recreation Infrastructure Fund as outlined in the Property and Project Manager’s report dated May 7, 2024; and

  THAT the budget deviation of $15,000 be taken from the Town’s overall surplus at year end, if any, and if not, from the Administration Reserve.

b.

Joseph, Edward, Pattie Condominium Proposal (Communication 135135)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council accepts the conditions of draft approval for the Joseph-Edward-Pattie Condominium Application as identified in the Director of Development Services’ Report dated May 7, 2024, and directs staff to forward the conditions of draft approval to the County of Lanark.

c.

On-Street Pop-up Patio Request – Freska (Communication 135136)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council authorizes the CAO to enter into a Memorandum of Understanding with Freska Café and Eatery for the erection of a pop-up patio on the Bridge Street Road allowance for the 2024-2029 seasons.

d.

2024 Strategic Planning Update (Communication 135137)

Diane Smithson, CAO

• Suggested Motion:

  THAT Council receives the CAO’s report dated May 7, 2024, providing a progress update on the 2022-2026 Strategic Plan.

e.

CAO’s Report – Delegated Authority (Communication 135138)

Diane Smithson, CAO

• Suggested Motion:

  THAT Council receives as information the CAO’s Delegated Authority Report dated May 7, 2024.

7.

NEW/OTHER BUSINESS

8.

INFORMATION LISTING

• Q1 2024 Drinking Water Quality Management System (DWQMS) Report
• Mississippi Valley Conservation Authority AGM Summary Report, April 8, 2024
• Town of Smiths Falls, Resolution of Support - Basic Income Guarantee, April 8, 2024
• Treasury Board Secretariat, Emergency Management Ontario - Acknowledgment of Emergency Management Program Compliance, April 15, 2024

• Suggested Motion:

  THAT the Information Listing dated May 7, 2024 be received.

9.

CLOSED SESSION

• Potential acquisition or disposition of land

• Suggested Motion:

  THAT the Committee move into closed session at _____ p.m. to discuss a matter subject to the Municipal Act Section 239 (2):

  (c) Proposed or pending acquisition or disposition of land by the municipality or local board;

  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; 

  AND THAT the following persons be permitted to participate in the meeting:

  • Diane Smithson, CAO
  • Stacey Blair, Clerk 
• Suggested Motion:

  THAT the Committee return to regular session at _______ p.m.

10.

RISE AND REPORT

11.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______ p.m.