Committee of the Whole Agenda

Tuesday, March 10, 2026

Immediately Following Council

Town Hall Council Chambers

 

In Person and Virtual Meeting Via Zoom

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated February 17, 2026 be accepted as presented.

5.

REPORTS

a.

Community Enrichment Grant Program - First Intake (Communication 137018)

Jessica Hansen, Community Development Coordinator

• Suggested Motion:

  THAT Council approve the allocation of Community Enrichment Grants to various organizations under Intake 1 in the amount of $28,225.00.

b.

Carleton Place 2025 Stormwater Management Annual Report (Communication 137013)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council accept the Carleton Place 2025 Stormwater Management Annual Report as information; and

  THAT the report be made available to the Public via the Town’s Website.

c.

Carleton Place Drinking Water System 2025 Annual Report (Communication 137014)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council accept the Carleton Place Drinking Water System 2025 Annual Report as information; and 

  THAT the report be made available to the Public via the Town’s Website. 

d.

2026 Childcare Fee Increase (Communication 137015)

Jennifer Barry, Strategic Operations Administrator

Heather Bigras, Family & Programs Administrator

• Suggested Motion:

  THAT Council approve increasing the School-Age Childcare fees by 2.1% effective June 1, 2026 as outlined in the report by the Childcare Administrators dated March 10, 2026; and  

  THAT the necessary by-law to enact the fees be forwarded to Council for approval.

e.

Line Fences Act and Private Boundary Disputes (Communication 137016)

Stacey Blair, Clerk

• Suggested Motion:

  THAT Council pass a by-law to opt out of the provisions of the Line Fences Act. 

f.

2025 Development Services Activity Report Card (Communication137017)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council receive as information the 2025 Development Services Activity Report Card by the Director of Development Services dated March 10, 2026.

6.

NEW/OTHER BUSINESS

7.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

• Suggested Motion:

  THAT the following minutes be received:

  • Downtown Carleton Place BIA - November 17, December 16, 2025 and January 26, 2026
  • Lanark County OPP Detachment Board - January 21, 2026
  • Carleton Place Library Board - January 21, 2026
  • Urban Forest River Corridor Committee - January 28, 2026

8.

INFORMATION LISTING

• Mississippi Valley Conservation Authority Board Summary Report - February 9, 2026

• Suggested Motion:

  THAT the Information Listing dated March 10, 2026 be received.

9.

CLOSED SESSION

1. Litigation Matter

• Suggested Motion:

  THAT the Committee move into closed session at _____ p.m. to discuss a matter subject to the Municipal Act Section 239 (2):

  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; 

  AND THAT the following persons be permitted to participate in the meeting:

  • Diane Smithson, CAO  
  • Stacey Blair, Clerk 
• Suggested Motion:

  THAT the Committee return to regular session at _____ p.m.

10.

RISE AND REPORT

11.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______ p.m.