AGENDA
REGULAR COUNCIL MEETING OF THE TOWN OF CARLETON PLACE

Tuesday, June 22, 2021 at 7:00 P.m. - 8:00 P.m.

Virtual Zoom Meeting

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Recommended Motion:

  THAT the Agenda be approved as presented.

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

APPROVAL OF MINUTES 

1.

Council Minutes

• Recommended Motion:

  THAT the Council Minutes dated June 8, 2021 be accepted as presented.

5.

RECESS

• Recommended Motion:

  THAT Council recess at ___ p.m. to move into Committee of the Whole prior to resuming with the remainder of the regular Council Meeting in order to finish the business of Council prior to the summer break.

• Recommended Motion:

  THAT Council return to regular session at _____ p.m.

6.

CONSENT REPORT

• Recommended Motion:

  THAT Council receive the Consent Report dated June 22, 2021.

7.

MOTIONS 

1.

Recreation Booking Software (Communication 132082)

• Recommended Motion:

  THAT Council approves the purchase of the ACTIVENet recreation software to a maximum cost of $11,867.00 plus HST; and
  THAT the budget deviation of up to $11,867.00 be funded from Recreation Reserves in 2021 and included in the 2022 budget to replenish the reserves utilized in 2021.

2.

Tractor Purchase (Communication 132083)

• Recommended Motion:

  THAT Council authorizes the purchase of a 40 horsepower tractor from Elliot Farm Equipment in the amount of $45,768.00 plus HST; and
  THAT the budget deviation of $11,573.52 be funded from the sale of the John Deere Tractor ($6,112.00) and Recreation Equipment Reserves ($5,461.52).

3.

Trailer Purchase (Communication 132084)

• Recommended Motion:

  THAT Council authorizes the purchase of a trailer from Trailer Country in the amount of $5,609.00 plus HST with the budget deviation to be funded from the Recreation Equipment reserve.

4.

Charmichael Farms Phase 1 Subdivision Conditions (Communication 132086)

• Recommended Motion:

  THAT Council direct staff to provide the draft conditions for Phase 1 of the Carmichael Farms Subdivision to the County of Lanark as outlined in the Director of Development Services’ Report dated June 22, 2021.

5.

Mississippi River Watershed Plan (Communication 132088)

• Recommended Motion:

  THAT Council directs staff to provide a letter to the Mississippi Valley Conservation Authority outlining the Town’s comments on the proposed Mississippi River Watershed Plan (dated May 11, 2021).

6.

Amendment to Social Media Policy (Communication 132090)

• Recommended Motion:

  THAT Council approves Option 1-making amendments to the Social Media Policy as outlined in the Communications Coordinator’s report dated June 22, 2021.

7.

Official Plan Ad Hoc Committee Appointments

• Recommended Motion:

  THAT Council appoints the following individuals to the Official Plan Ad Hoc Committee:

  1. __________
  2. __________
  3. __________
  4. __________
  5. __________
  6. __________
  7. __________
  8. __________
  9. __________

  AND THAT staff be directed to approach individuals from the community who could be appointed to represent the currently unfilled sectors of the Terms of Reference and bring the suggestions forward to Council at a subsequent meeting.

8.

Heritage Committee and Accessibility Advisory Committee Appointments (Communication 132093 IC)

• Recommended Motion:

  THAT Council approves the following advisory committee appointments:
  Heritage Committee: _________
  Accessibility Advisory Committee: ____________

8.

BY-LAWS

1.

By-law No. 89-2021 (Amend Traffic and Parking By-Law 46-2003 - McGregor Street, Beckwith Street and Market Square Parking Lot)

• Recommended Motion:

  THAT By-law 88-2021 (To Amend Parking By-law 46-2003 - McGregor Street, Beckwith Street and Market Square Parking Lot) be read a first, second and third time, and finally passed.

2.

By-law No. 90-2021 (To Authorize an Amended Cost Sharing Agreement for Water and Sewer)

• Recommended Motion:

  THAT By-law 90-2021 (To Authorize an Amended Cost Sharing Agreement for Water and Sewer) be read a first, second and third time, and finally passed.

9.

ANNOUNCEMENTS

10.

CONFIRMATORY BY-LAW 

1.

By-law No. 91-2021 - Confirmation of Council Proceedings

• Recommended Motion:

  THAT By-law 91-2021 (Confirmation of Council Proceedings for June 22, 2021) be read a first, second and third time, and finally passed.

11.

ADJOURNMENT

• Recommended Motion:

  THAT the meeting be adjourned at ________ p.m.