MINUTES

REGULAR MEETING OF COUNCIL OF THE TOWN OF CARLETON PLACE

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Virtual Zoom Meeting
COUNCIL PRESENT:
  • Mayor Black
  • Deputy Mayor Redmond
  • Councillor Seccaspina
  • Councillor Randell
  • Councillor Tennant
  • Councillor Atkinson
  • Councillor Parsons
STAFF PRESENT:
  • Diane Smithson, CAO
  • Stacey Blair, Clerk

1.
CALL TO ORDER
 

Mayor Black called the meeting to order at 7:00 p.m. 

2.
APPROVAL OF AGENDA
 

  • Motion No.12-132-01
    Moved by:Deputy Mayor Redmond
    Seconded by:Councillor Tennant

    THAT the Agenda be approved as presented.

    CARRIED

3.
DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF
 

None.

4.
APPROVAL OF MINUTES 
 

1.
Council Minutes
This item has attachments. 

1.Post-Meeting Minutes - RCM_Jun08_2021 - English.pdf
  • Motion No.12-132-02
    Moved by:Councillor Randell
    Seconded by:Councillor Atkinson

    THAT the Council Minutes dated June 8, 2021 be accepted as presented.

    CARRIED

5.
RECESS
 

  • Motion No.12-132-03
    Moved by:Councillor Parsons
    Seconded by:Deputy Mayor Redmond

    THAT Council recess at 7:01 p.m. to move into Committee of the Whole prior to resuming with the remainder of the regular Council Meeting in order to finish the business of Council prior to the summer break.

    CARRIED
  • Motion No.12-132-04
    Moved by:Councillor Atkinson
    Seconded by:Deputy Mayor Redmond

    THAT Council return to regular session at 10:15 p.m.

    CARRIED

6.
CONSENT REPORT
This item has attachments. 

1.Consent List 2021 06 22.pdf
  • Motion No.12-132-05
    Moved by:Councillor Tennant
    Seconded by:Councillor Parsons

    THAT Council receive the Consent Report dated June 22, 2021:

    Corporate Services

    1. Updates - Accessibility Policies (Communication 132081)

    THAT Council approves the updated Accessible Customer Service Policy and the Accessible Customer Service Procedures as outlined in the Clerk’s report dated June 8, 2021.

    CARRIED

7.
MOTIONS 
 

1.
Recreation Booking Software (Communication 132082)
 

  • Motion No.12-132-06
    Moved by:Councillor Tennant
    Seconded by:Councillor Randell

    THAT Council approves the purchase of the ACTIVENet recreation software to a maximum cost of $11,867.00 plus HST; and
    THAT the budget deviation of up to $11,867.00 be funded from Recreation Reserves in 2021 and included in the 2022 budget to replenish the reserves utilized in 2021.

    CARRIED

2.
Tractor Purchase (Communication 132083)
 

  • Motion No.12-132-07
    Moved by:Councillor Seccaspina
    Seconded by:Councillor Atkinson

    THAT Council authorizes the purchase of a 40 horsepower tractor from Elliot Farm Equipment in the amount of $45,768.00 plus HST; and
    THAT the budget deviation of $11,573.52 be funded from the sale of the John Deere Tractor ($6,112.00) and Recreation Equipment Reserves ($5,461.52).

    CARRIED

3.
Trailer Purchase (Communication 132084)
 

  • Motion No.12-132-08
    Moved by:Councillor Tennant
    Seconded by:Deputy Mayor Redmond

    THAT Council authorizes the purchase of a trailer from Trailer Country in the amount of $5,609.00 plus HST with the budget deviation to be funded from the Recreation Equipment reserve.

    CARRIED

4.
Charmichael Farms Phase 1 Subdivision Conditions (Communication 132086)
 

  • Motion No.12-132-09
    Moved by:Councillor Randell
    Seconded by:Councillor Parsons

    THAT Council direct staff to provide the draft conditions for Phase 1 of the Carmichael Farms Subdivision to the County of Lanark as outlined in the Director of Development Services’ Report dated June 22, 2021.

    CARRIED

5.
Mississippi River Watershed Plan (Communication 132088)
 

  • Motion No.12-132-10
    Moved by:Councillor Seccaspina
    Seconded by:Councillor Tennant

    THAT Council directs staff to provide a letter to the Mississippi Valley Conservation Authority outlining the Town’s comments on the proposed Mississippi River Watershed Plan (dated May 11, 2021).

    CARRIED

6.
Amendment to Social Media Policy (Communication 132090)
 

  • Motion No.12-132-11
    Moved by:Councillor Parsons
    Seconded by:Councillor Atkinson

    THAT Council approves Option 1-making amendments to the Social Media Policy as outlined in the Communications Coordinator’s report dated June 22, 2021.

    CARRIED

7.
Official Plan Ad Hoc Committee Appointments (Communication 132092 IC)
 

  • Motion No.12-132-12
    Moved by:Councillor Tennant
    Seconded by:Councillor Parsons

    THAT Council appoints the following individuals to the Official Plan Ad Hoc Committee:

    1. Members of the Community

      1. Jean Muncy
      2. Aaron Niedbala
      3. Nahanni McIntosh
      4. Jessica Hansen
      5. Kate Murray
    2. Member with Experise in Sustainability/Climate Change
      1. Bill Slade
      2. Janet McGinnis
    3. Expertise in Affordable/Equitable Housing
      1. Shawna Stone
    4. BIA
      1. Mark Hinton
    5. Chamber of Commerce
      1. Jackie Kavanagh
    6. Member of the Building/Development Sector
      1. Kyle McCutcheon
      2. Duncan McNaughton
    7. Member of Council
      1. Deputy Mayor Sean Redmond
    CARRIED

8.
Heritage Committee and Accessibility Advisory Committee Appointments (Communication 132093 IC)
 

  • Motion No.12-132-13
    Moved by:Councillor Tennant
    Seconded by:Councillor Atkinson

    THAT Council approves the following advisory committee appointments:
    Heritage Committee: Dustin Rodgers
    Accessibility Advisory Committee: Jacquelyn Hoult

    CARRIED

8.
BY-LAWS
 

1.
By-law No. 89-2021 (Amend Traffic and Parking By-Law 46-2003 - McGregor Street, Beckwith Street and Market Square Parking Lot)
This item has attachments. 

1.By-Law 89-2021 Amend Traffic and Parking By-law 46-2003 - Beckwith St.pdf
  • Motion No.12-132-14
    Moved by:Councillor Seccaspina
    Seconded by:Deputy Mayor Redmond

    THAT By-law 88-2021 (To Amend Parking By-law 46-2003 - McGregor Street, Beckwith Street and Market Square Parking Lot) be read a first, second and third time, and finally passed as amended:

    • 4-hour parking maximum - Market Square parking lot
    CARRIED

2.
By-law No. 90-2021 (To Authorize an Amended Cost Sharing Agreement for Water and Sewer and Road Infrastructure)
This item has attachments. 

1.By-law 90-2021 By Law amended and restated CSA.pdf
  • Motion No.12-132-15
    Moved by:Councillor Atkinson
    Seconded by:Deputy Mayor Redmond

    THAT By-law 90-2021 (To Authorize an Amended Cost Sharing Agreement for Water, Sewer and Road Infrastructure) be read a first, second and third time, and finally passed.

    CARRIED

9.
ANNOUNCEMENTS
 

The Mayor provided an update on significant projects that have been undertaken by the Town in the last six (6) months.

 

10.
CONFIRMATORY BY-LAW 
 

1.
By-law No. 91-2021 - Confirmation of Council Proceedings
This item has attachments. 

1.By-law 91-2021 Confirmatory 2021 06 22 Reg Mtg.pdf
  • Motion No.12-132-16
    Moved by:Councillor Tennant
    Seconded by:Councillor Parsons

    THAT By-law 91-2021 (Confirmation of Council Proceedings for June 22, 2021) be read a first, second and third time, and finally passed.

    CARRIED

11.
ADJOURNMENT
 

  • Motion No.12-132-17
    Moved by:Councillor Tennant
    Seconded by:Councillor Seccaspina

    THAT the meeting be adjourned at 10:37 p.m.

    CARRIED
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