Committee of the Whole Agenda

Tuesday, December 10, 2024

6:00 p.m.

Town Hall Council Chambers

In Person and Virtual Meeting Via Zoom

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1.

LAND ACKNOWLEDGMENT

As we gather here today, let us be reminded that the community in which we live, work, and play is situated on traditional, unceded Algonquin First Nation territory. We would like to acknowledge and thank the Anishinaabe people and express our respect and support for their rich history and culture.

2.

CALL TO ORDER

3.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

4.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

5.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated November 26, 2024, be accepted as presented.

6.

DELEGATIONS/PRESENTATIONS

7.

REPORTS

a.

Carleton Lifestyles Subdivision (347 Franktown Road) - Carleton Lifestyles Ltd. (09-T-22002) (Communication 135187)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council accepts the conditions of draft approval for the Carleton Lifestyles Subdivision as identified in the Director of Development Services Report dated November 26, 2024 and directs staff to forward the conditions of draft approval to the County of Lanark.

b.

355 Franktown Subdivision - Conditions of Draft Approval (Communication 135191)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council accept the conditions of draft approval for the 355 Franktown Road Subdivision as identified in the Director of Development Services Report dated November 26, 2024 and directs staff to forward the conditions of draft approval to the County of Lanark.

c.

Report on Strategic Properties (Communication 135194)

Niki Dwyer, Director of Development Services

1-Year Update - Interim Control By-law - Strategic Properties

• Suggested Motion:

  THAT Council directs staff to investigate adding properties 9, 12, 13, 14, 15, 17 and 19 in the development of site-specific policies of “Strategic Properties” for inclusion in the Development Permit By-law as identified in the report by the Director of Development Services dated December 10, 2024.

d.

Water & Wastewater Rate Study and Water Financial Plan (Communication 135195)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council authorizes staff to sole source the Water & Wastewater Rate Study and Water Financial Plan to Watson & Associates Economists Ltd. as outlined in the report prepared by the Director of Public Works dated December 10^th, 2024; and

  THAT the budget deviation of $38,831.62 be paid for from the Water and Sewer Reserve.

e.

2025 Cyber Insurance Policy (Communication 135196)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT the Treasurer be authorized to enter into agreements as required with CFC for the placement of cyber insurance services for the period January 1, 2025, to January 1, 2026, in the amount of $26,188.00 including non-refundable PST.

f.

2025 Insurance Renewal (Communication 135197)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT the Treasurer be authorized to enter into agreements as required with Intact Public Entities for the placement of insurance services for the period January 1, 2025, to January 1, 2026, provided that the total cost is within the 2025 budgeted amount of $635,460 including non-refundable PST.

8.

NEW/OTHER BUSINESS

9.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

• Suggested Motion:

  THAT the resignations of Derek Trevorrow and Bill Slade from the Carleton Place Environmental Advisory Committee (CPEAC) be accepted with regrets. 

10.

INFORMATION LISTING

• Suggested Motion:
  • Letter from the Minister of Municipal Affairs and Housing regarding Additional Residential Units (ARUs)
  • Letter from the Chair of the Eastern Ontario Wardens' Caucus regarding an Ontario-wide licensing framework for rideshare companies
  • Resolution No. 2024-383 Resolution regarding OPP costs 2025

  THAT the Information Listing dated December 10, 2024 be received.

11.

NOTICE OF MOTIONS

12.

CLOSED SESSION

1. Legal Advice - Planning Matter

2. Community Planning Matter

• Suggested Motion:

  THAT the Committee move into closed session at _____ p.m. to discuss matters subject to the Municipal Act Section 239 (2):

  (f) advice that is subject to solicitor-client privilege; (Item 1)

  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; (Items 1 and 2)

  AND THAT the following persons be permitted to participate in the meeting:

  • Diane Smithson, CAO (Items 1 and 2)
  • Niki Dwyer, Director of Development Services (Items 1 and 2)
  • Emma Blanchard, Solicitor (Item 1)
• Suggested Motion:

  THAT the Committee return to regular session at _____ p.m.

13.

RISE AND REPORT

14.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______.