Committee of the Whole Minutes

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Town Hall Council Chambers
COUNCIL PRESENT:
  • Toby Randell, 
  • Andrew Tennant, 
  • Jeff Atkinson, 
  • Dena Comley, 
  • Sarah Cavanagh, 
  • and Mark Hinton 
COUNCIL ABSENT:
  • Linda Seccaspina, absent with regrets 
STAFF PRESENT:
  • Diane Smithson, CAO, 
  • Stacey Blair, Clerk, 
  • and Niki Dwyer, Director of Development Services 

1.
CALL TO ORDER

 

Councillor Jeff Atkinson called the meeting to order at 6:31 p.m.

2.
APPROVAL OF AGENDA

 
  • Moved by:Dena Comley
    Seconded by:Sarah Cavanagh

    THAT the agenda be accepted as presented.

    CARRIED

3.
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

 

1.
Andrew Tennant - Official Plan Amendment – Strategic Properties (Communication 134129)

 

Deputy Mayor Tennant is the owner of a property close to one of the strategic properties.

4.
MINUTES TO BE APPROVED AND RECEIVED

 

1.
Committee of the Whole Minutes

This item has attachments. 
1.Post-Meeting Minutes - CoW_Nov21_2023 - English.pdf
  • Moved by:Mark Hinton
    Seconded by:Toby Randell

    THAT the Committee of the Whole Minutes dated November 21, 2023 be accepted as presented.

    CARRIED

5.
REPORTS

 

1.
Public Meetings for Subdivisions (Communication 134127)

This item has attachments. 
1.134127 a Planning Report - Public Meetings for Subdivisions.pdf
  • Moved by:Sarah Cavanagh
    Seconded by:Andrew Tennant

    THAT Council receive as information the Director of Development Services' report dated December 5, 2023, regarding public meetings for subdivisions.

    CARRIED, CONSENT

2.
Repeal of Cost Sharing By-law 40-1990 (Communication 134128)

This item has attachments. 
1.134128 a Planning Report - Repeal of By-law 40-1990.pdf
2.134128 b 40-90-Connection Fee-Napoleon Street.pdf
  • Moved by:Mark Hinton
    Seconded by:Toby Randell

    THAT Council repeal By-law 40-1990 being a by-law to authorize the collection of a connection fee from certain property owners along Napoleon Street.

    CARRIED, BY LAW PREPARED

3.
Official Plan Amendment – Strategic Properties (Communication 134129)

This item has attachments. This item has conflict.
1.134129 a Planning Report - Official Plan Amendment Strategic Properties.pdf
2.134129 b Planning Report Attach 1- OPA.pdf
  • Andrew Tennant declared a conflict on this item. (Deputy Mayor Tennant is the owner of a property close to one of the strategic properties.)

Deputy Mayor Tennant did not participate in the discussion or decision of this matter.

  • Moved by:Sarah Cavanagh
    Seconded by:Dena Comley

    THAT Council receive as information the Director of Development Services' report dated December 5, 2023, regarding the Official Plan Amendment for Strategic Properties.

    CARRIED, CONSENT

4.
New Procedural By-law (Communication 134130)

This item has attachments. 
1.134130 a Clerks Report New Procedural By-law.pdf
2.134130 b 2023 Draft Procedure by-law 2023 12 05.pdf
3.134130 c Council-Procedure-By-law XX-2023 Schedules.pdf

Councillor Atkinson proposed a number of changes to the draft By-law with respect to delegations.  In order to allow for more time to consider the new information, the Committee voted to defer this matter until December 12, 2023.

  • Moved by:Toby Randell
    Seconded by:Mark Hinton

    THAT the consideration of the new Procedural By-law be deferred until the Committee of the Whole meeting on December 12, 2023.

    CARRIED
  • Moved by:Sarah Cavanagh
    Seconded by:Toby Randell

    THAT Council adopt the new Procedural By-law; and

    THAT By-law Nos. 37-2019, 77-2019, 31-2020, 62-2020 and 11-2023 be repealed.

    DEFERRED

5.
CAO’s Report –Delegated Authority (Communication 134131)

This item has attachments. 
1.134131 CAO Delegated Auth Report - December 5, 2023.pdf
  • Moved by:Andrew Tennant
    Seconded by:Dena Comley

    THAT Council receive as information the CAO’s Delegated Authority Report dated December 5, 2023.

    CARRIED, CONSENT

6.
NEW/OTHER BUSINESS

 

None.

7.
INFORMATION LISTING

This item has attachments. 
1.Board of Health Summary November 16 2023.pdf
2.Summary of LGL Municipal-Public Health Call _ Nov 10 2023.pdf
  • Moved by:Mark Hinton
    Seconded by:Sarah Cavanagh

    THAT the Information Listing dated December 5, 2023 be received.

    CARRIED

8.
NOTICE OF MOTIONS

 

None.

9.
CLOSED SESSION

 
  • Moved by:Sarah Cavanagh
    Seconded by:Toby Randell

    THAT the Committee move into closed session at 7:04 p.m. to discuss matters subject to:

    • (c) Proposed or pending acquisition or disposition of land by the municipality or local board; and
    • (e) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and

    THAT Diane Smithson, CAO, and Stacey Blair, Clerk be permitted to participate in the meeting.

    CARRIED
  • Moved by:Sarah Cavanagh
    Seconded by:Dena Comley

    THAT the Committee return to regular session at 7:31 p.m.

    CARRIED

10.
RISE AND REPORT

 

CAO Diane Smithson reported that staff direction was provided during the closed session.

11.
ADJOURNMENT

 
  • Moved by:Mark Hinton
    Seconded by:Dena Comley

    THAT the meeting be adjourned at 7:30 p.m.

    CARRIED
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