MINUTES

REGULAR MEETING OF COUNCIL OF THE TOWN OF CARLETON PLACE

Tuesday, December 05, 2023

6:00 P.m. - 7:00 P.m.

Town Hall Council Chambers

COUNCIL PRESENT:

• Mayor Randell
• Deputy Mayor Tennant
• Councillor Atkinson
• Councillor Comley
• Councillor Cavanagh
• Councillor Hinton

COUNCIL ABSENT:

• Councillor Seccaspina, with regrets

STAFF PRESENT:

• Diane Smithson, CAO
• Stacey Blair, Clerk
• Trisa McConkey, Treasurer

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1.

LAND ACKNOWLEDGEMENT

Mayor Randell read the Town's Land Acknowledgement Statement.

2.

CALL TO ORDER

Mayor Randell called the meeting to order at 6:01 p.m.

3.

APPROVAL OF AGENDA

• Motion No. 19-134-01
  Moved by: Councillor Hinton
  Seconded by: Councillor Comley

  THAT the Agenda be approved as presented.

  CARRIED

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

1.

Deputy Mayor Tennant - By-law No. 99-2023 (To Adopt an Interim Control By-law - Strategic Properties)

Deputy Mayor Tennant is the owner of a property close to one of the strategic properties.

5.

APPROVAL OF MINUTES 

1.

Council Minutes

• Motion No. 19-134-02
  Moved by: Deputy Mayor Tennant
  Seconded by: Councillor Atkinson

  THAT the Council Minutes dated November 21, 2023 be accepted as presented.

  CARRIED

6.

MOTIONS

1.

2024 Budget Approval (Communication 134126)

Treasurer Trisa McConkey presented information received from the public regarding the proposed 2024 Budget.  She also reported recently received information regarding provincial grant funding which has been reduced by approximately $171,000 annually and therefore impacts the Town's long term asset management planning.  

Based on this information, Council chose to defer this matter until their meeting on December 12, 2023.

• Motion No. 19-134-03
  Moved by: Councillor Atkinson
  Seconded by: Deputy Mayor Tennant

  THAT further consideration of the draft 2024 Budget be deferred until the Council meeting on December 12, 2023.

  CARRIED
• Motion No. 19-134-04
  Moved by: Deputy Mayor Tennant
  Seconded by: Councillor Atkinson

  THAT the 2024 budget be approved based on a 2.25% tax rate increase for municipal purposes.

  DEFERRED

7.

CONSENT REPORT

• Motion No. 19-134-05
  Moved by: Councillor Cavanagh
  Seconded by: Councillor Comley

  THAT Council receive the Consent Report dated December 5, 2023:

  Nelson Street Reconstruction - Scope Change (Communication 134124)

  THAT Council approves the scope change to the Nelson Street Road Reconstruction to include the upsizing of the watermain from 200mm to 300mm as per the Water and Wastewater Master Plan to support future development; and

  THAT the funds for the upsizing of the watermain be taken from Development Charges.

  CARRIED

8.

BY-LAWS

1.

By-law No. 98-2023 (To Adopt An Interim Tax Levy)

• Motion No. 19-134-06
  Moved by: Councillor Hinton
  Seconded by: Councillor Cavanagh

  THAT By-law No. 98-2023 (To Adopt An Interim Tax Levy) be read a first, second and third time, and finally passed.

  CARRIED

2.

By-law No. 99-2023 (To Adopt an Interim Control By-law - Strategic Properties)

• Deputy Mayor Tennant declared a conflict on this item. (Deputy Mayor Tennant is the owner of a property close to one of the strategic properties.)

Deputy Mayor Tennant did not participate in the discussion or decision of this matter.

• Motion No. 19-134-07
  Moved by: Mayor Randell
  Seconded by: Councillor Cavanagh

  THAT By-law 99-2023 be amended to remove:

  1. Section 3.a.ii - For an Official Plan and Development Permit means an application which satisfies the requirements of the Planning Act, the Town of Carleton Place Official Plan and has been deemed complete by the Town of Carleton Place; and
  2. Section 7: Any Complete application for an Official Plan Amendment or Development Permit Approval under the Planning Act within the Study Area that exists on or before the date of passage of this By-law shall be exempt from this By-law and be eligible to apply for building permits in accordance with the approved Development Permit for the lands.
  CARRIED
• Motion No. 19-134-08
  Moved by: Councillor Hinton
  Seconded by: Councillor Cavanagh

  THAT By-law No. 99-2023 (To Adopt an Interim Control By-law - Strategic Properties), as amended, be read a first, second and third time and finally passed.

  CARRIED

3.

By-law No. 100-2023 (Part Lot Control - Morris Street)

• Motion No. 19-134-09
  Moved by: Councillor Atkinson
  Seconded by: Councillor Cavanagh

  THAT By-law No. 100-2023 (Part Lot Control - 423, 425, 427 and 429 Morris Street) be read a first, second and third time, and finally passed.

  CARRIED

9.

ANNOUNCEMENTS

Mayor Randell presented awards of bravery to Fire Chief Pascal Meunier, Firefighter Dave MacFadyen, Firefighter Jess Johnson, Officer Beth Hollihan, and Officer Dan Pasieka for their heroic actions during a fire rescue that occurred on April 12, 2022.

10.

CONFIRMATORY BY-LAW 

1.

By-law No. 101-2023 (Confirmation of Council Proceedings)

• Motion No. 19-134-10
  Moved by: Councillor Hinton
  Seconded by: Councillor Cavanagh

  THAT By-law 101-2023 (Confirmation of Council Proceedings for December 5, 2023) be read a first, second and third time, and finally passed.

  CARRIED

11.

ADJOURNMENT

• Motion No. 19-134-11
  Moved by: Councillor Atkinson
  Seconded by: Deputy Mayor Tennant

  THAT the meeting be adjourned at 6:31 p.m.

  CARRIED