Committee of the Whole Agenda

Immediately Following Council
Virtual Zoom Meeting

Immediately Following Council

Virtual meeting via Zoom


  • Suggested Motion:

    THAT the agenda be accepted as presented.

  • Suggested Motion:

    THAT the Committee of the Whole Minutes dated May 12, 2020 be accepted as presented.

Physical Environment

Dave Young, Director of Public Works

  • Suggested Motion:

    THAT the Carleton Place Drinking Water Quality Management System 2020 First Quarter Report be received as information.

Dave Young, Director of Public Works

  • Suggested Motion:

    WHEREAS the amount of single-use plastics leaking into our lakes, rivers, waterways is a growing area of public concern;

    AND WHEREAS reducing the waste we generate and reincorporating valuable resources from our waste stream into new goods can reduce GHGs significantly;

    AND WHEREAS the transition to full producer responsibility for packaging, paper and paper products is critical to reducing waste, improving recycling and driving better economic and environmental outcomes;

    AND WHEREAS the move to a circular economy is a global movement, and the transition of Blue Box programs would go a long way towards this outcome;

    AND WHEREAS the Town of Carleton Place is supportive of a timely, seamless and successful transition of Blue Box programs to full financial and operational responsibility by producers of packaging, paper and paper products;

    AND WHEREAS the Association of Municipalities of Ontario has requested municipal governments with Blue Box programs to provide an indication of the best date to transition our Blue Box program to full producer responsibility;

    NOW THEREFORE BE IT RESOLVED THAT the Town of Carleton Place would like to transition their Blue Box program to full producer responsibility on January 1, 2023;

    AND this decision is based on the following rationale:

    The Town of Carleton Place recently entered into a contract for recyclable material collection and processing with the term of the contract expiring on January 1, 2023. The new contract incorporated a significant increase in cost for these services which should not be the burden of the Town’s residents but of producers;

    AND the Town of Carleton Place would be interested in providing collection services to Producers should we be able to arrive at mutually agreeable commercial terms;

    AND FURTHER THAT any questions regarding this resolution can be directed to Dave Young, Director of Public Works, at dyoung@carletonplace.ca;

    AND THAT this Resolution be forwarded to the Honorable Jeff Yurek, Minister of Environment, Conservation, and Parks, and to Jamie McGarvey, President of the Association of Municipalities of Ontario.

Planning and Protection

Joanna Bowes, Manager of Development Services

  • Suggested Motion:

    THAT Committee provide an extension to Development Permit Agreements approved in 2020 equivalent to the length of the declared provincial COVID-19 emergency.

Joanna Bowes, Manager of Development Services

  • Suggested Motion:

    THAT By-law 120-2019 be amended to include provisions for consultations at various stages of the Development Permit Application process as follows:

    “Additional consultation meetings (in person, by phone or email) as follows at a cost of $50.00/per hour, min ½ hour fee for recovery of costs:

    Pre-consult Stage: two (2) pre-consults; charges begin after second pre-consult

    Application/Circulation Stage: four (4) consultations; charges begin after fourth consult

    Drafting of Agreement Stage: two (2) consultations; charges begin after second consult”

Jennifer Hughes, By-law Administrative Clerk

  • Suggested Motion:

    THAT the Council approve the draft Lawn Watering By-law and that By-law 19-2002 be repealed.   

Diane Smithson, CAO

  • Suggested Motion:

    THAT Council supports the construction of sidewalks along Highway 7 as outlined on Schedule D of the Secondary Plan for the Highway 7 / 15 area of Town; and

    THAT the necessary financial planning be undertaken to ensure the Town’s share of sidewalk construction is included in the Town’s long-term financial plan and Development Charges Background Study to ensure they can be completed when appropriate.

Corporate Services

Diane Smithson, CAO

  • Suggested Motion:

    THAT the Downtown Carleton Place Business Improvement Area (BIA) be authorized to install their entrance signs on the following Town properties:

    1. The green space boulevard approaching the intersection of Franktown Road and Coleman
    2. Green space outside of the Carleton Place Train Station closer to the Subway restaurant; and

    THAT all costs of this project be borne by the BIA.

     

Diane Smithson, CAO

  • Suggested Motion:

    THAT Council accept the CAO’s Delegated Authority Report dated May 26, 2020 as information.

Trisa McConkey, Treasurer

  • Suggested Motion:

    THAT Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for  training in developing a compliant Asset Management Plan, software implementation and training to maintain the plan, and assistance with improving data for the plan; and

    THAT the Municipality commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:

    • Training staff to be able to complete future compliant Asset Management Plans
    • Acquisition, training, and implementation of CityWide Asset Manager software; and,
    • Assistance with improving data for use in both the software and the Asset Management Plan; and

    THAT the Town of Carleton Place commits up to $100,000 from its budget plus any required staff time towards the costs of this initiative.

  • Suggested Motion:

    THAT the Committee move into closed session at __________ p.m. to discuss matters subject to:

    Section 239 (2)

    (b) personal matters about an identifiable individual, including municipal or local board employees;

    (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and

    (d) labour relations or employee negotiations;

    1. Terms of Employment
    2. Personnel matter
    3. Purchase of Land

    AND THAT Diane Smithson, CAO, Stacey Blair, Clerk and Trisa McConkey, Treasurer (item 1), remain in the room.

  • Suggested Motion:

    THAT the Committee return to regular session and report progress at __________ p.m.

  • Suggested Motion:

    THAT the meeting be adjourned at ________p.m.