MINUTES

SPECIAL MEETING OF COUNCIL OF THE TOWN OF CARLETON PLACE

Tuesday, February 02, 2021 at 5:00 P.m. - 6:00 P.m.

Virtual Zoom Meeting

COUNCIL PRESENT:

• Mayor Black
• Deputy Mayor Redmond
• Councillor Seccaspina
• Councillor Randell
• Councillor Tennant
• Councillor Atkinson

STAFF PRESENT:

• Diane Smithson, CAO
• Stacey Blair, Clerk
• Guy Bourgon, Director of Public Works
• Dave Young, Project Manager
• Trisa McConkey, Treasurer

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1.

CALL TO ORDER

Mayor Black called the meeting to order at 5:00 p.m.

2.

APPROVAL OF AGENDA

• Motion No. SP1-132-01
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Randell

  THAT the Agenda be approved as presented.

  CARRIED

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

1.

Councillor Tennant - Tender PW5 - Central Bridge Replacement and Bridge Street Reconstruction (Communication 132018)

4.

BUSINESS

1.

Central Bridge Replacement - Utility Relocations (Communication 132017)

• Motion No. SP1-132-02
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Tennant

  THAT Council pass a by-law to authorize the Mayor and Clerk to enter into a Municipal Access Agreement (MAA) with Bell Canada which will provide the framework for the Town’s interactions with Bell relating to their infrastructure within the municipal right-of-way.

  CARRIED

2.

Tender PW5 - Central Bridge Replacement and Bridge Street Reconstruction (Communication 132018)

• Councillor Tennant declared a conflict on this item. (Councillor Tennant has a business relationship with one of the bidders with respect to Section G - Central Bridge Replacement of the project.  Councillor Tennant did not participate in this portion of the discussion and did not vote on any motion arising from Communication 132018.)

Project Consultant, David O'Sullivan of R.V. Anderson and Town Staff, Guy Bourgon, Director of Public Works, and Dave Young, Project Engineer were available to answer Council's questions regarding the project and its costs.

• Motion No. SP1-132-03
  Moved by: Councillor Atkinson
  Seconded by: Councillor Seccaspina

  THAT Council award the low bidder, Louis Bray Construction all works planned to occur in 2021 from Tender PW5-2020 including Gillies Bridge Rehabilitation, McArthur Island Watermain Crossing, Bell St. Reconstruction, and Mill St. Pedestrian Upgrades; and

  THAT staff work with Louis Bray Construction and R.V. Anderson through a value engineering exercise regarding the Year 2 works (Central Bridge Replacement, and Bridge St. Reconstruction) and report back to Council at the completion of this exercise.

  CARRIED

5.

BY-LAWS

1.

By-law No. 27-2021 - Municipal Access Agreement (Bell Canada)

• Motion No. SP1-132-04
  Moved by: Councillor Randell
  Seconded by: Councillor Seccaspina

  THAT By-law 27-2021 (Municipal Access Agreement with Bell Canada) be read a first, second and third time, and finally passed.

  CARRIED

6.

CONFIRMATORY BY-LAW 

1.

By-law No. 28-2021 - Confirmation of Council Proceedings

• Motion No. SP1-132-05
  Moved by: Councillor Tennant
  Seconded by: Councillor Atkinson

  THAT By-law 28-2021 (Confirmation of Council Proceedings for February 2, 2021) be read a first, second and third time, and finally passed.

  CARRIED

7.

ADJOURNMENT

• Motion No. SP1-132-06
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Randell

  THAT the meeting be adjourned at 5:54 p.m.

  CARRIED