Committee of the Whole Agenda

Tuesday, June 06, 2023

Immediately Following Council

Town Hall Council Chambers

 

In Person and Virtual Meeting Via Zoom

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated May 23rd, 2023, be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

None.

6.

REPORTS

a.

All-Way Stop – Lake Ave. W. and Mississippi Road (Communication 134057)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council authorize staff to amend Traffic and Parking By-law 46-2003 to implement an all-way stop at the intersection of Lake Ave. West and Mississippi Road as outlined in the report prepared by the Director of Public Works dated June 6, 2023.

b.

Proposed Upgrade to Fire Department Vehicle Fleet (Communication 134058)

Pascal Meunier, Director of Protective Services

• Suggested Motion:

  THAT Council approves Option 1 for the upgrade to the Fire Department’s fleet as outlined in the report from the Director of Protective Services dated June 6, 2023.

c.

Commercial Washer and Dryer (Communication 134059)

Tracey Freill, Manager of Carleton Place Childcare Services

• Suggested Motion:

  THAT Council approves the purchase of a commercial washer and dryer for the Childcare Services Department at a cost of $11,218.00; and

  THAT the budget deviation of $1,415.44 be taken from the Childcare reserve.

d.

Arena Side Stream Brine Filter Kits (Communication 134060)

Ross Rankin, Property and Project Manager

• Suggested Motion:

  THAT Council authorize staff to proceed with the supply and installation of two (2) side stream brine filter kits, one (1) for each of Arenas 1 and 2 at a cost of $10,483.00; and

  THAT the budget deviation be taken from the year end surplus, if any or from the Administrative reserve.

e.

Carleton Place Pool Roof Replacement (Communication 134061)

Ross Rankin, Property and Project Manager

• Suggested Motion:

  THAT Council awards the replacement of roof areas at the Carleton Place Pool to Simluc Contractors Ltd. in the amount of $471,374.00 plus HST; and

  THAT the budget deviation of up to $36,374.00 be taken from the Town’s overall surplus at year end and if not, from Pool Reserves.

f.

Bridge Lighting Display Policy (Communication 134062)

Joanne Henderson, Manager of Recreation and Culture

• Suggested Motion:

  THAT the Bridge Lighting Display Policy be adopted in accordance with the Manager of Recreation and Culture’s report dated June 6, 2023.

g.

Recreation Vehicle Requirement (Communication 134063)

Joanne Henderson, Manager of Recreation and Culture

• Suggested Motion:

  THAT Council authorizes the Recreation and Culture Department to lease an additional ½ tonne truck with the cost to be funded through Development Charges. 

h.

CAO’s Report – Delegated Authority (Communication 134064)

Diane Smithson, Chief Administrative Officer

• Suggested Motion:

  THAT Council accepts the CAO’s Delegated Authority Report dated June 6, 2023, as information.

i.

Official Plan Review– Final Amendment Proposal (Communication 134054)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council pass a by-law to amend the Official Plan as presented in Communication 134054 by the Director of Development Services dated May 23, 2023.

7.

NEW/OTHER BUSINESS

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

• Suggested Motion:

  THAT the following minutes be received:

  • Library Board - April 19, 2023
  • Municipal Drug Strategy Committee - May 4, 2023

9.

INFORMATION LISTING

• Ministry of Transportation - Project Notice for Highway 7 

• Suggested Motion:

  THAT the Information Listing dated June 6, 2023, be received as information.

10.

NOTICE OF MOTIONS

11.

CLOSED SESSION

1. Contract Negotiations
2. Purchase of Land
3. Purchase of Land
4. Contract Negotiations

• Suggested Motion:

  THAT the Committee move into closed session at ______ p.m. to discuss matters subject to:

  • (c) a proposed or pending acquisition or disposition of land by the municipality or local board (items 2 and 3) 
  • (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (items 1 and 4); and

  THAT Diane Smithson, CAO, and Stacey Blair, Clerk be permitted to participate in the meeting.

• Suggested Motion:

  THAT the Committee return to Regular Session at ______ p.m.

12.

RISE AND REPORT

13.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______ p.m.