Committee of the Whole Agenda

Tuesday, August 10, 2021

7:00 P.m. - 8:00 P.m.

Virtual Zoom Meeting

Immediately Following Council

Virtual meeting via Zoom

---

1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated June 22, 2021 be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

6.

REPORTS

a.

2021 2nd Quarter Drinking Water Quality Management System Report to Council (Communication 132098)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT the 2021 2nd Quarter Drinking Water Quality Management System Report be accepted as information.

b.

ICIP Green Stream Intake 2 (Communication 132099)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council approves proceeding with a grant application under the Investing in Canada Infrastructure Program (ICIP) Green Stream Intake 2 for the watermain looping along Townline Road, Concession 8 and Industrial Avenue as identified in the Public Works Director’s report dated August 10, 2021.

c.

Taber Street – Block 4 Townhome Proposal (DP3-01-21) (Communication 132100)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT the Committee deny Development Permit application DP3-01-2021 respecting the property known as Block 4 on 27M-97 located on Taber Street.

d.

As We Heard It Summary – Growth Scenarios (Communication 132101)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council receive as information the “As We Heard It Summary – Growth Scenarios” report prepared by the Director of Development Services dated August 10, 2021.

e.

Road Closure/Parking Lot Closure Request (Communication 132102)

Joanne Henderson, Manager of Recreation and Culture 

• Suggested Motion:

  THAT Council approves the Downtown Business Improvement Association’s (BIA) request to close Bridge Street from Mill Street to Lake Avenue on Thursday, August 26^th, 2021 from 4:00 p.m. - 8:30 p.m. for the BIA Night Market; and

  THAT Council approves the BIA request to close the parking lot at 82 Bridge Street (across from Scotiabank) from Wednesday, August 25^th, 2021 at 11:00 p.m. to Saturday, August 28^th, 2021 at 5:00 p.m. for a temporary Beaver Tail/Pastry Pop Up Shop.

f.

Amendment of By-law 114-2020, Fees and Charges By-law (Communication 132103)

Stacey Blair, Clerk

• Suggested Motion:

  THAT the Fees and Charges By-law 114-2020 be amended to add the following new fee:

  Refreshment Vehicles Daily Rate: $75/day

  • Non-profit groups exempt

g.

CAO’s Report – Delegated Authority (Communication 132104)

Diane Smithson, CAO

• Suggested Motion:

  THAT Council accept the CAO’s Delegated Authority Report dated August 10, 2021 as information.

7.

NEW/OTHER BUSINESS

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

Advisory Committee Minutes

• Suggested Motion:

  THAT the following advisory committee minutes be received:

  • Mississippi Valley Conservation Authority Board of Directors - June and July 2021
  • Police Services Board - June 21, 2021
  • Urban Forest/River Corridor - June 23, 2021
  • Parks and Recreation - July 26, 2021

b.

Committee Resignations

• Suggested Motion:

  THAT the resignations of Andy Kerr-Wilson and Jack Havel from the Urban Forest/River Corridor Committee be accepted with regrets; and
  THAT letters of thanks be sent to Mr. Kerr-Wilson and Mr. Havel on behalf of the Town and Council. 

c.

2021-2022 Ice Rental Rates (Communication 132094)

Joanne Henderson, Manager of Recreation and Culture

• Suggested Motion:

  THAT the proposed 2021/2022 Regular Season Ice Rental Rates be approved for a one (1) year period effective September 6, 2021 to September 4, 2022 based on an approximate 3% increase.

d.

2021-2022 Pool User Fees (Communication 132095)

Joanne Henderson, Manager of Recreation and Culture

• Suggested Motion:

  THAT the proposed 2021-2022 proposed pool user fees be approved for a one (1) year period effective September 6, 2021 to September 4, 2022 based on an approximate 3% increase.

9.

INFORMATION LISTING

1. Fort Erie - Capital Gains Tax on Primary Residence
2. Lanark County - Letter to Minister of Education - Legislative Changes to Education
3. Eastern Ontario Wardens' Caucus - Provincial Broadband Funding
4. Heritage Optometric Clinic - Underfunding of Eye Care

• Suggested Motion:

  THAT the Information Listing dated August 10, 2021 be received as information.

10.

NOTICE OF MOTIONS

11.

CLOSED SESSION

1. Proposed Purchase of Land
2. Settlement of Legal Matter

• Suggested Motion:

  THAT the Committee move into closed session at __________ p.m. to discuss matters subject to:

  Item 1

  • a proposed or pending acquisition or disposition of land by the municipality (Municipal Act s. 239 2(c));
  • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality (Municipal Act s. 239 2(k));

  Item 2

  • litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act s. 239 2(e)); and
  • advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act s. 239 2(f)).

  AND THAT Diane Smithson, CAO, Stacey Blair, Clerk participate in the video conference 

12.

RISE AND REPORT

13.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______ p.m.