Committee of the Whole Minutes

Meeting #:
Date:	Tuesday, September 24, 2019
Time:	Immediately Following the Council Meeting
Location:	Town Hall Council Chambers

COUNCIL PRESENT:

• Mayor Black,
• Deputy Mayor Redmond,
• Councillor Fritz,
• Councillor Seccaspina,
• Councillor Randell,
• Councillor Tennant,
• and Councillor Atkinson

STAFF PRESENT:

• Diane Smithson, CAO
• and Stacey Blair, Clerk

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1.

CALL TO ORDER

The meeting was called to order by Chair Randell at 7:14 p.m.

2.

APPROVAL OF AGENDA

• Motion No.
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Tennant

  THAT the agenda be accepted as presented.

  CARRIED

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

None.

4.

MINUTES TO BE APPROVED AND RECEIVED

1.

Committee of the Whole Minutes

• Motion No.
  Moved by: Councillor Fritz
  Seconded by: Councillor Tennant

  THAT the Committee of the Whole Minutes dated September 10th, 2019 be accepted as presented.

  CARRIED

5.

DELEGATIONS/PRESENTATIONS

None.

6.

REPORTS

PLANNING AND PROTECTION

1.

Ocean Wave Fire Company (OWFC) and By-law Monthly Activity for August 2019

• Motion No.
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Tennant

  THAT the Director of Protective Services’ Report on the activities of the Ocean Wave Fire Company (OWFC) and the By-law Department for the month of August 2019 be accepted as information.

  CARRIED, CONSENT

2.

Agreement for County Medical Tiered Response Program

• Motion No.
  Moved by: Councillor Fritz
  Seconded by: Councillor Seccaspina

  THAT Council pass the necessary by-law to authorize the Mayor and Clerk to execute a Tiered Response Agreement with the County of Lanark which permits the Ocean Wave Fire Company to provide emergency response to certain specific emergency calls for assistance to Lanark County Paramedic Services (LCPS).

  CARRIED, BY LAW PREPARED

CORPORATE SERVICES

3.

2020 Water and Sewer Budget

• Motion No.
  Moved by: Councillor Atkinson
  Seconded by: Deputy Mayor Redmond

  THAT staff be authorized to present the draft 2020 Water and Sewer budget to the public for comment at the Committee of the Whole meeting on October 8, 2019.

  CARRIED

7.

NEW/OTHER BUSINESS

• Motion No.

1.

Proposed Motion - Advisory Committees

• Motion No.
  Moved by: Councillor Atkinson
  Seconded by: Councillor Tennant

  THAT all appointments made to the various Committees/Boards shall stand through to the end of the current Council term in November 2022; and

  THAT at that time, all positions for the Town’s Committees/Boards shall be advertised and subject to an application process to be considered by the new Council.

  CARRIED, MOTION PREPARED

2.

Proposed Dates for All Day Budget Meeting

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Deputy Mayor Redmond

  THAT an all-day budget meeting be held on November 1, 2019.

  CARRIED

3.

Launch Date for Ride the LT

• Motion No.
  Moved by: Councillor Seccaspina
  Seconded by: Councillor Fritz

  THAT Wednesday, October 9th, 9:30 a.m. be set as the launch date for Ride the LT.

  CARRIED

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

1.

Committee Resignations

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Deputy Mayor Redmond

  THAT the resignations of Bernard De Francesco and David Robertson from the Municipal Heritage Committee be accepted with regrets; and

  THAT a letter of thanks be sent to Mr. De Francesco and Mr. Robertson on behalf of the Town and Council.

  CARRIED, CONSENT

2.

Advisory Committee Minutes and Updates

• Motion No.
  Moved by: Councillor Fritz
  Seconded by: Councillor Seccaspina

  THAT the following minutes be received as information:

  • Parks and Recreation Committee, September 9, 2019
  CARRIED

3.

Motions Received from the Parks and Recreation Committee

1.

Motion 1. (Communication 130175)

• Motion No.
  Moved by: Councillor Fritz
  Seconded by: Mayor Black

  THAT Majore Landscaping be retained to reconstruct a portion of the interlock patio at the Town Hall Square Park at a price of $5,200.00 plus HST with the budget deviation for this project to be funded from the Town Hall exterior upgrades budget. 

  CARRIED, MOTION PREPARED

2.

Motion 2. (Communication 130176)

• Motion No.
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Fritz

  THAT the Adult Swim from 12 p.m. – 1 p.m. and the Public Swim from 1 p.m. - 2:30 p.m. be cancelled on Saturday, November 30, 2019 and Saturday, February 29, 2020 to accommodate the Carleton Place Water Dragons’ swim meets.

  CARRIED, CONSENT

3.

Motion 3. (Communication 130175)

• Motion No.
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Tennant

  THAT Olympia Homes provide more details regarding plans for the park in Pegasus Subdivision North including:

  • Dimensions of play structure, splash pad and open play area
  • Details of splash pad components
  • An alternate option on the play structure
  • References for Jambette playgrounds
  • Cost breakdown of each feature
  • Details on benches, garbage cans and picnic tables
  • Details on trees (species, sizes, etc.); and

  THAT Olympia Homes be invited to attend the next Parks and Recreation meeting scheduled for Monday, October 7, 2019.

  CARRIED

9.

INFORMATION LISTING

• Motion No.
  Moved by: Councillor Atkinson
  Seconded by: Deputy Mayor Redmond

  THAT the Information Listing dated September 24, 2019 be received.

  CARRIED

10.

NOTICE OF MOTIONS

None.

11.

CLOSED SESSION

None.

12.

ADJOURNMENT

• Motion No.
  Moved by: Councillor Atkinson
  Seconded by: Deputy Mayor Redmond

  THAT the meeting be adjourned at 7:44 p.m.

  CARRIED