AGENDA
REGULAR MEETING OF THE TOWN OF CARLETON PLACE

Tuesday, June 23, 2020 at 6:00 P.m. - 7:00 P.m.

Virtual Zoom Meeting

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1.

CALL TO ORDER

Call to order of the 13th regular meeting of the 131st Council of the Town of Carleton Place.

2.

APPROVAL OF AGENDA

• Recommended Motion:

  THAT the Agenda be approved as presented.

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

APPROVAL OF MINUTES 

1.

Council Minutes

• Recommended Motion:

  THAT the Council Minutes dated June 9th, 2020 be accepted as presented. 

5.

RECESS

• Recommended Motion:

  THAT Council recess to move into Committee of the Whole prior to resuming with the remainder of the regular Council Meeting in order to finish the business of Council prior to the summer break.

• Recommended Motion:

  THAT Council return to regular session at _____ p.m.

6.

CONSENT REPORT

• Recommended Motion:

  THAT Council receive the Consent Report dated June 23rd 2020.

7.

MOTIONS 

Planning and Protection

1.

BIA - Licenced Patio Space Criteria (Ontario Regulation 719) 

• Recommended Motion:

  WHEREAS The COVID-19 pandemic has had a major impact on restaurants and businesses within the Town of Carleton Place;

  
  AND WHEREAS with respect to restaurants, it is anticipated that even when restaurants are permitted by the Province to open again, it will likely be with certain public health requirements which will limit seating capacities which will continue to have negative impacts on the viability of many restaurants;

  AND WHEREAS, the Town would like to assist restaurants by allowing for temporary outdoor patios and other retail businesses by allowing for additional temporary retail spaces which could help improve their viability in the long-term;

  THAT as per Section 3.44.2 of the Development Permit By-law, Council has the ability to vary the standards, provisions and requirements of the Development Permit By-law of the stated standards subject to the below requirements:

  1. That the project is consistent with and complies with the Provincial Policy Statement (PPS) 2020, Lanark County Sustainable Communities Official Plan, and the Town of Carleton Place Official Plan as well as all regulations related to the provincial COVID-19 Emergency Order;

  2. That staff is satisfied that all criteria of the Development Permit By-law have been met or as directed by Council;

  NOW THEREFORE, Council hereby waives all requirements of the Development Permit By-law as per Section 3.44.2 including the requirements for, but not limited to: temporary uses, setbacks, lot coverage, parking requirements, landscaping and any other standard
  within the Development Permit By-law but excludes permitting development in hazard lands such as flood plains, steep slopes or brownfield sites; and

  THAT the Town permits the use of a total of (6) six parking space(s) immediately in front of businesses or expanded interlock bricked area adjacent to the sidewalk to use as patio or retail space on Bridge Street to be determined between the Town and the Downtown BIA; and

  THAT the Town permits the use of owner-owned parking space(s) in front of businesses to use as patios in other areas of Town; and

  THAT a memorandum of understanding be entered into with the Town of Carleton Place with businesses wishing to use Town-owned property to expand their retail / patio space and/or to use their own parking areas for expanded patio space.

2.

BIA - Sidewalks, Signage, Flex Spaces

• Recommended Motion:

  BE IT RESOLVED THAT in response to a letter received from the Downtown Business Improvement Area dated June 11, 2020, Council agrees to the following:

  1. The Town will communicate through its various communication channels, that biking/skateboarding is not permitted on downtown sidewalks;

  2. Regular foot patrols by Carleton Place By-law Officers and forwarding a request to OPP for consideration of foot patrols by them to assist in the enforcement of the Town’s sidewalk guidelines;

  3. Town signage, in a format to be determined by staff, in the downtown to remind pedestrians of physical distancing measures; and

  4. The BIA be permitted to install two (2) flex spaces at locations to be approved by the Town, with the Town agreeing to fund the rental of one (1) flex space with the responsibility for the flex spaces remaining with the BIA; and

  5. That the $2,500 of funding for the flex space to be paid by the Town be taken from the $12,000 that Council had previously allocated towards communications for the Downtown Revitalization Project

3.

Downtown Speed Signage

• Recommended Motion:

  THAT Council authorizes the expenditure of up to $1,000 for new signage on Bridge Street for the purpose of encouraging motorists to reduce their driving speeds; and

  THAT the funds for the signs be taken from the $12,000 that had been previously allocated for Downtown Revitalization Project communications.

Physical Environment

4.

Public Works Tender PW2-2020 - Street Reconstruction (Communication 131078)

• Recommended Motion:

  THAT Council award Contract PW2-2020 for the Reconstruction of High Street and the Rehabilitation of Patterson Crescent to Thomas Cavanagh Construction in the amount of $966,234.46 (includes Town’s net share of HST); and
  
  THAT Council authorize staff to proceed with utilizing funds from the Engineering Reserve to fund Construction Inspection Services at an anticipated cost of $48,000.

Corporate Services

5.

Insurance Renewal (Communication 131079)

• Recommended Motion:

  THAT Council accepts the quote from Arthur J. Gallagher, Insurance Broker for Frank Cowan Insurance for the period June 15, 2020 to January 1, 2021 at the quoted price of $169,875 + PST; and
  THAT Council authorizes a budget deviation of $40,535 to be funded from the Administration and Water/Sewer reserves

Community Issues

6.

Temporary Library Move to Train Station (Communication 131081)

• Recommended Motion:

  THAT Council supports the Carleton Place Public Library temporarily relocating to the Active Living Centre at the Train Station while renovations are completed at the Library from late summer 2020 to winter 2021.

8.

ANNOUNCEMENTS

9.

CONFIRMATORY BY-LAW 

1.

By-law No. 58-2020 - Confirmation of Council Proceedings

• Recommended Motion:

  THAT By-law 58-2020 (To Confirm Council Proceedings) be read a first, second and third time and finally passed. 

10.

ADJOURNMENT

• Recommended Motion:

  THAT the 13th meeting of the 131st Council be hereby adjourned at ___ p.m.