MINUTES

SPECIAL MEETING OF COUNCIL OF THE TOWN OF CARLETON PLACE

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Virtual Zoom Meeting
COUNCIL PRESENT:
  • Mayor Randell
  • Deputy Mayor Tennant
  • Councillor Seccaspina
  • Councillor Comley
  • Councillor Cavanagh
  • Councillor Hinton
COUNCIL ABSENT:
  • Councillor Atkinson, with regrets
STAFF PRESENT:
  • Diane Smithson, CAO
  • Stacey Blair, Clerk
  • Guy Bourgon, Director of Public Works

1.
LAND ACKNOWLEDGEMENT

 

Mayor Randell read the Town's Land Acknowledgement Statement. 

2.
CALL TO ORDER

 

Mayor Randell called the meeting to order at 1:00 p.m.

3.
APPROVAL OF AGENDA

 

Councillor Hinton requested that the suggested motion for the award of Tender PW-2024-01 be divided into two motions as he has a conflict of interest with the portion pertaining to the sidewalks on Nelson Street and Alexander Street as he is a resident of Mississippi Manor.  The purpose of this request is to allow Councillor Hinton to participate in the rest of the discussion and decision for the 2024 road reconstruction program.

  • Motion No.07-135-01
    Moved by:Councillor Comley
    Seconded by:Councillor Cavanagh

    THAT the Agenda be approved.

    CARRIED

4.
DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

 

1.
Councillor Hinton - Addition of Sidewalks - Mississippi Manor

 

Councillor Hinton lives in Mississippi Manor.

5.
BUSINESS

 

1.
2024 Road Program Award of Tender PW-2024-01 (Communication 135133)

 

Director of Public Works, Guy Bourgon was in attendance to present his report and to answer Council's questions.  Director Bourgon explained that between April 16th and 28th, staff surveyed the residents of the Mississippi Manor neighbourhood as to whether or not they wanted to have sidewalks installed on the east side of Nelson Street and the south side of Alexander Street.  The result of the survey was that most residents were in favour of installing both sidewalks.

  • Motion No.07-135-02
    Moved by:Deputy Mayor Tennant
    Seconded by:Councillor Comley

    THAT the motion for the contract for Tender PW-2024-01 2024 Road Program be split into two motions so that the sidewalks on Nelson Street and Alexander Street are debated and voted on separately.  

    CARRIED
  • Moved by:Councillor Cavanagh
    Seconded by:Deputy Mayor Tennant

    THAT the contract for Tender PW-2024-01 2024 Road Program, be awarded to Thomas Cavanagh Construction Limited in the amount of $3,120,000 plus HST; and

    THAT Council proceed with Option 1 as outlined in the Director of Public Works’ Report dated April 30, 2024 to address the budget deficit of $441,065.

    WITHDRAWN

1.
Addition of Sidewalks - Mississippi Manor

 This item has conflict.
  • Councillor Hinton declared a conflict on this item. (Councillor Hinton lives in Mississippi Manor.)

Councillor Hinton left the meeting for the duration of the discussion regarding the sidewalks and returned after the matter was voted on.

  • Motion No.07-135-03
    Moved by:Deputy Mayor Tennant
    Seconded by:Councillor Comley

    THAT the sidewalk component of Tender PW-2024-01 2024 Road Program on Nelson Street and Alexander Street in the amount of $140,185.33 plus HST be awarded to Thomas Cavanagh Construction Limited.   

    CARRIED

2.
Tender PW-2024-01 2024 Road Program (Less Sidewalks on Nelson and Alexander Streets)

 

A discussion about the Town's use of reserves to pay for the budget deficit resulted in the motion being amended to include the following stipulation for how and when the reserves are to be repaid.

  • Motion No.07-135-04
    Moved by:Councillor Hinton
    Seconded by:Deputy Mayor Tennant

    THAT the contract for Tender PW-2024-01 2024 Road Program (less sidewalks on Nelson Street and Alexander Street), be awarded to Thomas Cavanagh Construction Limited in the amount of $2,979,814.67 plus HST; and

    THAT Council proceed with Option 1 as outlined in the Director of Public Works’ Report dated April 30, 2024 to address the overall budget deficit for this tender of $441,065; and

    THAT the reserves be replenished in the amount of $441,065 next year by reducing the quantity of roadways to be undertaken in 2025 rather than postponing any projects until next year.

    CARRIED

6.
CONFIRMATORY BY-LAW 

 

1.
By-law No. 32-2024 (Confirmation of Council Proceedings)

 
  • Motion No.07-135-05
    Moved by:Councillor Comley
    Seconded by:Councillor Seccaspina

    THAT By-law 32-2024 (Confirmation of Council Proceedings for April 30, 2024) be read a first, second and third time, and finally passed.

    CARRIED

7.
ADJOURNMENT

 
  • Motion No.07-135-06
    Moved by:Councillor Hinton
    Seconded by:Deputy Mayor Tennant

    THAT the meeting be adjourned at 1:57 p.m.

    CARRIED
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