Committee of the Whole Agenda

Tuesday, February 18, 2025

Immediately Following Council

Town Hall Council Chambers

In Person and Virtual Meeting Via Zoom

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated January 28, 2025 be accepted as presented.

5.

REPORTS

a.

Carleton Place Fire Department and Municipal Law Enforcement - 2024 4th Quarter Activity Report (Communication 136007)

Dave Joy, Acting Director of Protective Services

• Suggested Motion:

  THAT the Acting Director of Protective Services' Report on the 4th Quarter 2024 activities of the Carleton Place Fire Department and Municipal Law Enforcement be accepted as information.

b.

Childcare Fee Increase (Communication 136008)

Tracey Freill, Manager of Carleton Place Childcare Services 

• Suggested Motion:

  THAT the School-Age Childcare fees as outlined in the report by the Manager of Childcare Services dated February 18, 2025, be approved based on a 2.5% fee increase effective June 1, 2025; and 

  THAT the necessary by-law to enact the fees be forwarded to Council for approval. 

c.

1 Year Update - Interim Control By-law – Strategic Properties (Communication 135194)

Niki Dwyer, Director of Development Services 

• Suggested Motion:

  THAT Council directs staff to investigate adding properties 9, 12, 13, 14, 15, 17 and 19 in the development of site-specific policies of “Strategic Properties” for inclusion in the Development Permit By-law as identified in the report by the Director of Development Services dated December 10, 2024. 

d.

Inverness Homes, Comrie Hills Addendum DPA-02-2024 (Communication 136018)

Tyler Duval, Senior Planner

• Suggested Motion:

  THAT Council pass a by-law to amend Development Permit By-law 15-2015 in accordance with DPA-02-2024 for the Comrie Hills Subdivision as outlined in the report by the Senior Planner dated January 28, 2025 and as amended by the February 18, 2025 report. 

e.

Heritage Grant Program By-law Update (Communication 136009)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council pass a By-law to amend By-law 26-2022 to increase the maximum contribution of the Heritage Grant Program from $5,000 to $15,000.00 per project.

f.

Annual Development Activity Report Card (Communication 136010)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT the 2024 Development Activity Report Card by the Director of Development Services dated February 18, 2025 be received as information. 

g.

Administrative Monetary Penalties (Communication 136011)

Stacey Blair, Clerk

• Suggested Motion:

  THAT Council direct the Clerk to proceed with the drafting of an Administrative Monetary Penalties By-law for further consideration. 

h.

2024 Communications Year in Review (Communication 136012)

Amanda Charania, Communications Coordinator

• Suggested Motion:

  THAT the 2024 Communications Year in Review Report from the Communications Coordinator dated February 18th, 2025 be received as information. 

6.

NEW/OTHER BUSINESS

7.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

Committee Resignations

• Suggested Motion:

  THAT the following resignations  be accepted with regrets:

  • David Sompii, Municipal Drug Strategy
  • Jennifer Irwin, Municipal Heritage Committee
  • Andrew Elliott, Municipal Heritage Committee
  • John McIntyre, Municipal Heritage Committee

b.

Committee and Board Minutes

• Suggested Motion:

  THAT the following minutes be received:

  • Urban Forest/River Corridor Committee - January 22, 2025
  • Environmental Advisory Committee - February 3, 2025

8.

INFORMATION LISTING

• Peterborough County, Proposed U.S. Tariffs on Canadian Goods, February 5, 2025
• Town of Hanover, United States Imposition of Tariffs on Canada, February 6, 2025
• Eastern Ontario Wardens' Caucus - Support of Canadian and Ontario Government's' Negotiations with the United States Government on Trade Tariffs, February 10, 2025

• Suggested Motion:

  THAT the Information Listing dated February 18, 2025 be received.

9.

CLOSED SESSION

Communication 136013 IC - Matter about an Identifiable Individual

Communication 136014 IC - Legal Matter

Communication 136015 IC - Community Planning Matter

Communication 136016 IC - Community Planning Matter

Communication 136017 IC - An Acquisition or Disposition of Land

Communication 136019 IC - Committee Appointment/Identifiable Individual

• Suggested Motion:

  THAT the Committee move into closed session at _____ p.m. to discuss matters subject to the Municipal Act Section 239 (2):

  (b) personal matters about an identifiable individual, including municipal or local board employees (Communications 136013 IC and 136019  IC);

  (c) Proposed or pending acquisition or disposition of land by the municipality or local board (Communication 136017 IC);

  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Communication 136014 IC)

  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; (Communications 136015 IC and 136016 IC)

  AND THAT the following persons be permitted to participate in the meeting:

  • Diane Smithson, CAO (all items)
  • Stacey Blair, Clerk (all items)
  • Joanne Henderson, Manager of Recreation (Communication 136013 IC)
  • Niki Dwyer, Director of Development Services (Communication 136014 IC) 
• Suggested Motion:

  THAT the Committee of the Whole return to regular session at _____ p.m.

10.

RISE AND REPORT

11.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______.