Committee of the Whole Agenda

Tuesday, April 22, 2025

6:00 P.m. - 7:00 P.m.

Town Hall Council Chambers

Immediately Following Council

In Person and Virtual Meeting Via Zoom

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

• Suggested Motion:

  THAT the agenda be amended to include the following time-sensitive item:
  "Amendment of Delegated Authority By-law - Temporary Use Buildings (Communication 136043)"; and
  THAT this matter be added under Reports for consideration.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated April 8, 2025, be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

a.

KPMG - Audited Financial Statements for 2024

Jessica Rothwell, CPA, KPMG

b.

Tyler Duval, Senior Planner

Amendment to Development Permit By-law 15-2015 (Statutory Public Meeting Under the Planning Act)

Re: Development Permit By-law Re-Write Amendment

6.

REPORTS

a.

2025 Road Program - Tender PW-2025-01, Asphalt Reconstruction and Overlay (Communication 136036)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council approve awarding the contract for Tender PW-2025-01 Asphalt Reconstruction and Overlay, to Strathmar Trenching Limited in the amount of $998,444.00 plus HST; and 

  THAT the reconstruction of Charles Street from Emily Street to Lake Avenue East be added to the 2025 Road Program (to be completed by Strathmar Trenching Limited) and funded by surplus 2025 road program funds. 

b.

Hydro One Easement – WWTP Expansion (Communication 136037)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council authorize staff to enter into an agreement with Hydro One for the provision of a new easement in order to service the expanded Wastewater Treatment Plant facility. 

c.

Initial Funding Agreement for Project 26 - Sanitary Sewer Upsizing (Communication 136038)

Niki Dwyer, Director of Development Services 

• Suggested Motion:

  THAT Council pass a By-law authorizing the Mayor and Clerk to execute an Initial Funding Agreement for Project 26 – McNeely Sewer Extension with Carleton Lifestyles Ltd. and 11309445 Canada Inc.; and 

  THAT Council pass a By-law amending Schedule “C” to By-law 61-2022 (Core Service Cost Recovery By-law) as outlined in the report by the Director of Development Services dated April 22, 2025. 

d.

DS2-2025-Sanitary Sewer Upsizing Project (Communication 136039)

Mike Walker, Development Review Officer 

• Suggested Motion:

  THAT Council approve awarding Tender DS2-2025 Sanitary Sewer Upsizing Project to Thomas Cavanagh Construction Limited in the amount of $1,164,300.00 plus HST in accordance with the Development Review Officer’s Report dated April 22, 2025; and  

  THAT Council pass the necessary by-law authorizing the Town to enter into a “Temporary Access Agreement” with Choice Properties. 

e.

Additional Development Charge Study Cost (Communication 136040)

Diane Smithson, Chief Administrative Officer

• Suggested Motion:

  THAT Council authorize an additional amount be paid to Watson & Associates Economists Ltd. as outlined in the Chief Administrative Officer’s report dated April 22, 2025; and  

  THAT the budget deviation of $23,303.04 be paid from the Development Charges Reserve Fund. 

f.

Summary Report – Supports for Affordable Housing (Communication 136041)

Diane Smithson, Chief Administrative Officer

• Suggested Motion:

  THAT Council receive the Summary Report – Supports for Affordable Housing as outlined in the report by the CAO dated April 22, 2025; and  

  THAT staff be instructed to meet the requirements of the Partnering with Private and Non-Profit Housing Providers Housing Accessibility Fund initiative by:   

  1. authorizing the creation of an Affordable Housing Committee; 
  2. approving an annual funding level for affordable housing; and  
  3. considering the disposal of available Town-owned land that could be utilized for the creation of Affordable Housing units that staff will bring forward at a future meeting. 

g.

Application for New Taxi Operator (Communication 136042)

Stacey Blair, Clerk

• Suggested Motion:

  THAT Council approve the issuance of a 2025 Taxicab Operator’s Licence to Muhammet Ergun, Manager and Co-founder of Comfort Taxi, conditional upon meeting the requirements of By-law 82-2020; and 

  THAT staff be directed to issue the licence upon confirmation of compliance. 

h.

Amendment of Delegated Authority By-law - Temporary Use Buildings (Communication 136043)

Lennox Smith, Chief Building Official

• Suggested Motion:

  THAT Council authorize an amendment to the Delegated Authority By-law pertaining to temporary uses in accordance with the Chief Building Official’s report dated April 22, 2025.

7.

NEW/OTHER BUSINESS

a.

2024 Audited Financial Statements

• Suggested Motion:

  THAT Council approve the 2024 Audited Consolidated Financial Statements; and

  THAT the statements be posted on the Town's website.

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

• Suggested Motion:

  THAT the following minutes be received:

  • Urban Forest/River Corridor Committee - March 26, 2025
  • Carleton Place Environmental Advisory Committee - April 7, 2025

9.

INFORMATION LISTING

• Integrity Commissioner Annual Report - 2024
• Drinking Water Quality Management Standard First Quarter Report 2025
• Eastern Ontario Wardens' Caucus Newsletter - April 2025 
• Rideau Lakes Resolution (Strong Mayors) - April 16, 2025

• Suggested Motion:

  THAT the Information Listing dated April 22, 2025, be received.

10.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______.