Committee of the Whole Agenda

Tuesday, June 25, 2024

5:00 P.m. - 6:00 P.m.

Town Hall Council Chambers

 

In Person and Virtual Meeting Via Zoom

---

1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

CLOSED SESSION

1. Community Planning Matter

• Suggested Motion:

  THAT the Committee move into closed session at _______ p.m. to discuss a matter subject to the Municipal Act Section 239 (2):

  (f) advice that is subject to solicitor-client privilege;  

  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; 

  AND THAT the following persons be permitted to participate in the meeting:

  • Diane Smithson, CAO, and Stacey Blair, Clerk  
  • Niki Dwyer, Director of Development Services
  • Mike Walker, Development Review Officer
  • Emma Blanchard, Solicitor  
• Suggested Motion:

  THAT the Committee return to regular session.

5.

RISE AND REPORT

6.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated June 11, 2024, be accepted as presented.

7.

DELEGATIONS/PRESENTATIONS

a.

KPMG - Audited Financial Statements for 2023

Lori Huber, CPA, KPMG

b.

PSD Citywide - Asset Management Plan

Chris Vanderheyden, Director, Asset Management Advisory, PSD Citywide

(See 6. Reports - Communication 135150)

c.

Mississippi Valley Conservation Authority (MVCA) - Land Conservation Strategy

Sally McIntyre, General Manager, MVCA

8.

REPORTS

a.

Asset Management Plan (Communication 135150)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT Council approves the 2024 Asset Management Plan as presented in accordance with the July 1, 2024 requirements of O. Reg. 588/17; and

  THAT Council directs staff to post the Asset Management Plan on the Town’s website.

b.

Sanitary Sewer Upsizing (Communication 135151)

Mike Walker, Development Review Officer

• Suggested Motion:

  THAT Council approves proceeding with Option 2 for the award of Tender DS2-2024 Sanitary Sewer Upsizing Project to Thomas Cavanagh Construction Limited in the amount of $893,000.00 plus HST in accordance with the Development Review Officer’s Report dated June 25, 2024 and pre-approving funds for the 2025 budget, and

   THAT Council authorizes entering into a “Temporary Access Agreement” with Choice Properties.

c.

Waste Collection and Disposal Contract Award (Communication 135152)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council award the waste collection and disposal services Request for Proposal (RFP) to Emterra Environmental beginning January 1, 2026, in accordance with the Director of Public Works' report dated June 25, 2024.

d.

Coleman Central Subdivision – Phase 2 Agreement (Communication 135153)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council pass a by-law to authorize the Mayor and Clerk to execute a Subdivision Agreement with 1384341 Ontario Ltd. for the Coleman Central Subdivision – Phase 2; and

  THAT Council pass a by-law to amend By-law 46-2003 being the Traffic and Parking By-law to recognize stops signs (Schedule VI) within the Coleman Central Subdivision – Phase 2 as described in the Subdivision Agreement.

e.

Mississippi Shores Blocks 207 and 208 O’Donovan Drive DP-3 (Communication 135154)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Committee of the Whole approves the Development Permit application DP3-02-2024 respecting the property known as Blocks 207 and 208 on Plan 27M-101 located on O’Donovan Drive subject to conditions attached to the Development Permit Agreement.

f.

Energy Conservation Demand Management Plan (Communication 135155)

Ross Rankin, Property and Project Manager

• Suggested Motion:

  THAT Council receive the Energy Conservation Demand Management Plan in accordance with the Property and Project Manager’s Report dated June 25, 2024.

9.

NEW/OTHER BUSINESS

a.

2023 Audited Financial Statements

• Suggested Motion:

  THAT Council approve the 2023 Audited Consolidated Financial Statements; and

  THAT the statements be posted on the Town's website.

10.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

• Suggested Motion:

  THAT the following minutes be received:

  • Environmental Advisory Committee - June 3, 2024

11.

INFORMATION LISTING

• Municipality of Brighton - Migration of Ride-Share Regulations and Licensing to the Provincial Level - February 20, 2024
• Municipality of Tweed - Reabsorbing the Cost of OPP into the Provincial Budget - April 23, 2024
• Leeds, Grenville and Lanark District Health Unit Public Health Call Summary - June 14, 2024

• Suggested Motion:

  THAT the Information Listing dated June 25, 2024 be received.

12.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______.