Committee of the Whole Minutes

Immediately Following Council
Virtual Zoom Meeting
COUNCIL PRESENT:
  • Mayor Black,
  • Deputy Mayor Redmond,
  • Councillor Seccaspina,
  • Councillor Randell,
  • Councillor Tennant,
  • and Councillor Atkinson
STAFF PRESENT:
  • Diane Smithson, CAO,
  • Stacey Blair, Clerk,
  • Niki Dwyer, Director of Development Services,
  • and Amanda Charania, Communications Coordinator

1.
CALL TO ORDER
 

The Chair of the Committee of the Whole called the meeting to order at 7:40 p.m.

2.
APPROVAL OF AGENDA
 

  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Councillor Randell

    THAT the agenda be accepted as presented.

    CARRIED

3.
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF
 

4.
MINUTES TO BE APPROVED AND RECEIVED
 

1.
Committee of the Whole Minutes
This item has attachments. 

1.Post-Meeting Minutes - Special CoW_Dec01_2020 - English.pdf
2.Post-Meeting Minutes - CoW_Dec08_2020 - English.pdf
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Deputy Mayor Redmond

    THAT the Committee of the Whole Minutes dated December 1st and 8th, 2020, be accepted as presented.

    CARRIED

5.
DELEGATIONS/PRESENTATIONS
 

1.
Jackie Kavanagh, General Manager, Carleton Place and District Chamber of Commerce - 2020 and 2021 Activities and Budget Request
This item has attachments. 

1.Chamber Tourism presentation 2021.pdf

Ms. Kavanagh gave a presentation on behalf of the Carleton Place & District Chamber of Commerce.  The presentation provided a summary of the following:

  • The role of the Chamber of Commerce in the community including supporting and attracting local businesses and increasing tourism;
  • A look back at 2020 and its deliverables and marketing materials;
  • Visitation statistics;
  • Objectives for 2021 including the creation of a Carleton Place Tourism Profile and a 2021 Community Guide; and
  • 2021 proposed budget of $45,728.10  

The Chair thanked Ms. Kavanagh for her presentation.

2.
Niki Dwyer, Director of Development Services - Statutory Public Meeting Under the Planning Act - Interim Control By-law
 

The Director of Development Services gave a presentation regarding the nature and purpose of the proposed amendment to the Development Permit By-law for the Mississippi Residential District which is a municipally led application relating to the Interim Control By-law.  

6.
REPORTS
 

1.
Comprehensive Review - Progress Report (Communication 132014)
This item has attachments. 

1.132014 Planning Report - Comp Review Progress Report.pdf

Tim Chadder, Planning Consultant of J.L. Richards spoke to Council about the comprehensive review of the Town's Official Plan.

  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Mayor Black

    THAT the progress update on the Carleton Place Comprehensive Review (Boundary Expansion) be received as information.  

    CARRIED

2.
Municipal Letter of Support - National Disaster Mitigation Program (Communication 132015)
This item has attachments. 

1.132015 Planning Report - MVCA Application for Funding.pdf
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Deputy Mayor Redmond

    THAT Committee direct staff to provide a letter of support to the Mississippi Valley Conservation Authority for its application for National Disaster Mitigation Program funding towards its Mississippi River Flood Forecasting and Warning Model project.

    CARRIED, CONSENT

3.
Procedural By-law 117-2018 Updates (Communication 132016)
This item has attachments. 

1.132016 Clerks Report - Procedural By-law Updates.pdf
  • Motion No.
    Moved by:Mayor Black
    Seconded by:Deputy Mayor Redmond

    THAT staff be directed to proceed with the steps to amend the Procedural By-law in order that the Striking Committee responsibilities become a function of Committee of the Whole; and

    THAT Part Lot Control By-laws be permitted to be dispensed with in a single motion.

    CARRIED, BY LAW PREPARED

4.
2020 Annual Website and Digital Communications Report (Communication 132017)
This item has attachments. 

1.Communications Report - 2020 Annual-Website-and-Digital-Communications.pdf
  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Mayor Black

    THAT the 2020 Annual Website and Digital Communications Report be received as information.

    CARRIED, CONSENT

7.
NEW/OTHER BUSINESS
 

None.

8.
COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES
 

1.
Advisory Committee Minutes
This item has attachments. 

1.11-25-2020 URFC Nov Minutes_Approved.pdf
2.Minutes November 2020.pdf
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Tennant

    THAT the following advisory committee minutes be received:

    • Environmental Advisory Committee - November 2, 2020
    • Urban Forest/River Corridor Committee - November 25, 2020
    CARRIED

9.
INFORMATION LISTING
This item has attachments. 

1.20201201 EOWC December 2020 Newsletter.pdf
2.MVCA Draft Budget 2021.pdf
3.Request for Revisions to Municipal Eletions with Resolution.pdf
4.20210119 Highland East Resolution re childcare Funding.pdf
5.20210107 Huron East Resolution re Childcare.pdf
6.20201222 North Huron Resolution re Childcare.pdf
7.20210105 Mattice Val Cote Resolution re Childcare.pdf
8.20210105 North Bruce Resolution re childcare.pdf
9.20210114 Front of Young Recolution re Childcare.pdf
10.20210119 Otonabee Resolution re Childcare.pdf
11.20210105 South Bruce Resolution re childcare.pdf
12.20210114 Dutton Dunwich Resolution re childcare.pdf

Staff direction was provided to bring forward the motion received from the Municipality of Mississippi Mills for further discussion at the next meeting.

  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Councillor Randell

    THAT the Information Listing dated January 26, 2021, be received as information.

    CARRIED

10.
NOTICE OF MOTIONS
 

None.

11.
ADJOURNMENT
 

  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Councillor Randell

    THAT the meeting be adjourned at 9:13 p.m.

    CARRIED
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