MINUTES

EMERGENCY MEETING OF COUNCIL OF THE TOWN OF CARLETON PLACE

Wednesday, March 25, 2020 at 4:00 P.m. - 6:00 P.m.

Town Hall Council Chambers

COUNCIL PRESENT:

• Mayor Black
• Deputy Mayor Redmond
• Councillor Fritz
• Councillor Seccaspina
• Councillor Randell
• Councillor Tennant
• Councillor Atkinson

STAFF PRESENT:

• Diane Smithson, CAO
• Stacey Blair, Clerk
• Dave Young, Director of Public Works
• Tracey Freill, Manager of Childcare Services
• Lennox Smith, CBO
• Meriah Caswell, Manager of Library Services
• Robin Daigle, Manager of Engineering
• Trisa McConkey, Treasurer
• Joanna Bowes, Manager of Development Services
• Joanne Henderson, Manager of Recreation and Culture
• Pascal Meunier, Director of Protective Services

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1.

CALL TO ORDER

Mayor Black called the meeting to order at 4:02 p.m.

He opened the meeting by offering a sincere thank you for the cooperation that has been witnessed in the community during this crisis.

 

2.

APPROVAL OF AGENDA

• Motion No. E-2-131-01
  Moved by: Councillor Tennant
  Seconded by: Deputy Mayor Redmond

  THAT the Agenda be approved as presented.

  CARRIED

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

None.

4.

MOTIONS 

1.

Electronic Meeting Participation During a Declared Emergency

• Motion No. E-2-131-02
  Moved by: Councillor Atkinson
  Seconded by: Councillor Fritz

  THAT Procedural By-law 117-2018 be amended to allow for Council, Local Boards and Committees to hold electronic meetings in the event of a municipal or provincially declared emergency.

  CARRIED

2.

Municipal Interest Penalties/Charges During COVID-19 Pandemic

• Motion No. E-2-131-03
  Moved by: Councillor Randell
  Seconded by: Deputy Mayor Redmond

  THAT Council pass a By-law to waive penalties for late payments incurred from the date of passing of the By-law until it is repealed.

  CARRIED

3.

Waste Collection During COVID-19 Pandemic

• Motion No. E-2-131-04
  Moved by: Councillor Tennant
  Seconded by: Councillor Randell

  THAT one (1) additional bag of garbage per week per household be permitted during the declared province wide state of emergency for the COVID-19 pandemic.

  CARRIED

5.

BY-LAWS

1.

By-law No. 25-2020 Lifting of one Foot Reserves - Dunlop Road, Antonakos Drive and Hooper Street

• Motion No. E-2-131-05
  Moved by: Councillor Fritz
  Seconded by: Councillor Atkinson

  THAT By-law 25-2020 (To remove one foot reserves legally described as Block 267, Block 224 and Block 243 on Plan 27M-81 and to dedicate said reserves as a public highway) be read a first, second and third time, and finally passed.

  CARRIED

2.

By-law No. 26-2020 Part Lot Control - 26-28 Matthews Street

• Motion No. E-2-131-06
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Randell

  THAT By-law 26-2020 (Part Lot Control for 26-28 Matthews St.) be read a first, second and third time and finally passed.

  CARRIED

3.

By-law No. 27-2020 Part Lot Control - 7-9 Berryman St.

• Motion No. E-2-131-07
  Moved by: Councillor Fritz
  Seconded by: Councillor Seccaspina

  THAT By-law No. 27-2020 (Part Lot Control - 7-9 Berryman St.) be read a first, second and third time and finally passed.

  CARRIED

4.

By-law No. 28-2020 Part Lot Control - 13-15 Berryman St.

• Motion No. E-2-131-08
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Tennant

  THAT By-law No. 28-2020 (Part Lot Control - 13-15 Berryman St.) be read a first, second and third time and finally passed.

  CARRIED

5.

By-law No.29-2020 Part Lot Control - 19-21 Berryman St.

• Motion No. E-2-131-09
  Moved by: Councillor Atkinson
  Seconded by: Deputy Mayor Redmond

  THAT By-law No. 29-2020 (Part Lot Control - 19-21 Berryman St.) be read a first, second and third time and finally passed.

  CARRIED

6.

By-law No. 30-2020 Part Lot Control - 25-27 Berryman St.

• Motion No. E-2-131-10
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Randell

  THAT By-law No. 30-2020 (Part Lot Control - 25-27 Berryman St.) be read a first, second and third time and finally passed.

  CARRIED

7.

By-law No. 31-2020 Amendment to Procedural By-law - Emergency Electronic Participation

• Motion No. E-2-131-11
  Moved by: Councillor Tennant
  Seconded by: Deputy Mayor Redmond

  THAT By-law No. 31-2020 (Electronic Participation During a Declared Emergency) be read a first, second and third time and finally passed.

  CARRIED

8.

By-law No. 32-2020 Amend Fees and Charges, Water Rates and Interim Tax By-law

• Motion No. E-2-131-12
  Moved by: Councillor Atkinson
  Seconded by: Councillor Fritz

  THAT By-law No. 32-2020 (Amends By-law Nos. 120-2019 Fees and Charges, 106-2019 Water Rates, and 115-2019 Interim Tax By-law) be read a first, second and third time and finally passed.

  CARRIED

6.

CLOSED SESSION

• Motion No. E-2-131-13
  Moved by: Councillor Tennant
  Seconded by: Deputy Mayor Redmond

  THAT the Council move into closed session at 4:21 p.m. to discuss matters subject to:

  (b) personal matters about an identifiable individual, including municipal or local board employees;

  (d) labour relations or employee negotiations;

  (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  1. Terms and Conditions of Employment
  2. Council/Staff Relations

  AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, and management staff (item 1) remain in the room, and Pascal Meunier, Director of Protective Services (item 2).

  CARRIED
• Motion No. E-2-131-14
  Moved by: Councillor Tennant
  Seconded by: Deputy Mayor Redmond

  THAT Council return to regular session at 6:32 p.m.

  CARRIED

7.

RISE AND REPORT

1. The CAO was provided with direction from Council.
2. A discussion was held regarding staff and council relations.

Councillor Atkinson left the meeting at 5:55 p.m. during the Closed Session.

8.

CONFIRMATORY BY-LAW 

1.

By-law No. 33-2020 Confirmation of Council Proceedings

• Motion No. E-2-131-15
  Moved by: Councillor Randell
  Seconded by: Councillor Tennant

  THAT By-law 33-2020 (To Confirm Council Proceedings) be read a first, second and third time, and finally passed.

  CARRIED

9.

ADJOURNMENT

• Motion No. E-2-131-16
  Moved by: Councillor Fritz
  Seconded by: Councillor Seccaspina

  THAT the second Emergency Council Meeting of the Town of Carleton Place be adjourned at 6:35 p.m.

  CARRIED