Committee of the Whole Agenda

Meeting #:
Date:	Tuesday, December 03, 2019
Time:	Immediately Following the Council Meeting
Location:	Town Hall Council Chambers

​Please silence all electronic devices.

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated November 22 and 26, 2019 be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

a.

David Somppi, Chair, Municipal Drug Strategy Committee - Planet Youth Lanark County Project Update

6.

REPORTS

Corporate Services

a.

2020 Fee Schedule (Communication 131000)

• Suggested Motion:

  THAT Council adopt the proposed comprehensive Fees and Charges By-law incorporating both proposed new rates and rates which are not being recommended to change in 2020.

b.

Municipal Modernization Program Application (Communication 131001)

• Suggested Motion:

  THAT Council authorizes the application for Intake #1 of the Municipal Modernization Program for funding to undertake the development of an Asset Management Implementation Strategy and an Asset Management Systems Review.

c.

Updated Advisory Committees' Terms of Reference Template (Communication 131002)

• Suggested Motion:

  THAT the amended Terms of Reference template be used for all of the Town’s Advisory Committees/Boards.

d.

CAO's Report - Delegated Authority (Communication 131003)

• Suggested Motion:

  THAT Council accept the CAO’s Delegated Authority Report dated December 3, 2019 as information.

7.

NEW/OTHER BUSINESS

None.

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

BIA Office Report - October 2019

• Suggested Motion:

  THAT the BIA Office Report from October 2019 be received as information.

9.

INFORMATION LISTING

• Board of Health Summary, November 21, 2019
• Randy Hillier Letter to Minister of Education, November 22, 2019

• Suggested Motion:

  THAT the Information Listing dated December 3, 2019 be received as information

10.

NOTICE OF MOTIONS

None.

11.

CLOSED SESSION

• Suggested Motion:

  THAT the Committee move into closed session at __________ p.m. to discuss matters subject to:

  (b)  personal matters about an identifiable individual, including municipal or local board employees;

  AND THAT Diane Smithson, CAO (Item 1) and Stacey Blair, Clerk (Items 1&2), remain in the room.

  1. Council/Staff Relations
  2. Performance Appraisal - Chief Administrative Officer

12.

RISE AND REPORT

13.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ________p.m.