Committee of the Whole Minutes

Meeting #:
Date:
Time:
Immediately Following the Council Meeting
Location:
Town Hall Council Chambers
COUNCIL PRESENT:
  • Mayor Black,
  • Deputy Mayor Redmond,
  • Councillor Fritz,
  • Councillor Seccaspina,
  • Councillor Randell,
  • Councillor Tennant,
  • and Councillor Atkinson
STAFF PRESENT:
  • Diane Smithson, CAO,
  • Stacey Blair, Clerk,
  • and Trisa McConkey, Treasurer

1.
CALL TO ORDER
 

The Chair called the meeting to order at 7:17 p.m.

2.
APPROVAL OF AGENDA
 

  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Councillor Fritz

    THAT the agenda be accepted as presented.

    CARRIED

3.
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF
 

None.

4.
MINUTES TO BE APPROVED AND RECEIVED
 

1.
Committee of the Whole Minutes
This item has attachments. 

1.2019 11 26 COW Minutes.pdf
2.COW 2019 11 22 Minutes Special Budget Dept Presentations.pdf
  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Councillor Atkinson

    THAT the Committee of the Whole Minutes dated November 22 and 26, 2019 be accepted as presented.

    CARRIED

5.
DELEGATIONS/PRESENTATIONS
 

1.
David Somppi, Chair, Municipal Drug Strategy Committee - Planet Youth Lanark County Project Update
This item has attachments. 

1.2019 12 03 PYLC MDS.pdf

David Somppi of the Municipal Drug Strategy (MDS) Committee made a presentation to update Council on the progress of Planet Youth Lanark County which is based on an Icelandic initiative focused on reducing harmful use of substances among youth.

Mr. Somppi provided some statistical highlights about Planet Youth’s success in Iceland.  He also gave an update on the status of the Planet Youth Lanark County Steering Committee and what activities they will be undertaking in 2020 to move the project forward including surveying local youth regarding substance abuse. 

6.
REPORTS
 

Corporate Services

1.
2020 Fee Schedule (Communication 131000)
This item has attachments. 

1.131000 Treasury Report_2020 Fees and Charges.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Tennant

    THAT Council adopt the proposed comprehensive Fees and Charges By-law incorporating both proposed new rates and rates which are not being recommended to change in 2020.

    CARRIED, BY LAW PREPARED

2.
Municipal Modernization Program Application (Communication 131001)
This item has attachments. 

1.131001 Treasury Report - Municipal Modernization Program Application-03Dec2019.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Deputy Mayor Redmond

    THAT Council authorizes the application for Intake #1 of the Municipal Modernization Program for funding to undertake the development of an Asset Management Implementation Strategy and an Asset Management Systems Review.

    CARRIED, MOTION PREPARED

3.
Updated Advisory Committees' Terms of Reference Template (Communication 131002)
This item has attachments. 

1.131002 Clerk Report - Committee TOR Template.pdf
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Tennant

    THAT the amended Terms of Reference template be used for all of the Town’s Advisory Committees/Boards; 

    AND THAT a Special Considerations section be added to capture any of the special provisions of any committees or boards; and 

    THAT it be clarified that student positions are non-voting and do not count towards quorum.

    CARRIED, CONSENT

4.
CAO's Report - Delegated Authority (Communication 131003)
This item has attachments. 

1.131003 CAO Report_December 2019.pdf
  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Councillor Fritz

    THAT Council accept the CAO’s Delegated Authority Report dated December 3, 2019 as information.

    CARRIED, CONSENT

7.
NEW/OTHER BUSINESS
 

None.

8.
COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES
 

1.
BIA Office Report - October 2019
This item has attachments. 

1.BIA Office Report October 2019_.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Deputy Mayor Redmond

    THAT the BIA Office Report from October 2019 be received as information.

    CARRIED

9.
INFORMATION LISTING
This item has attachments. 

1.BOH Summary November 21 2019.pdf
2.Randy Hillier Letter to Minister of Education November 22, 2019.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Atkinson

    THAT the Information Listing dated December 3, 2019 be received as information

    CARRIED

10.
NOTICE OF MOTIONS
 

None.

11.
CLOSED SESSION
 

  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Tennant

    THAT the Committee move into closed session at 8:10 p.m. to discuss matters subject to:

    (b)  personal matters about an identifiable individual, including municipal or local board employees;

    AND THAT Diane Smithson, CAO (Item 1) and Stacey Blair, Clerk (Item 2), remain in the room.

    1. Council/Staff Relations
    2. Performance Appraisal - Chief Administrative Officer
    CARRIED
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Fritz

    THAT the Committee return to regular session at 9:35 p.m.

    CARRIED

12.
RISE AND REPORT
 

Item 1 - The Committee discussed the matter but no direction was provided.

Item 2 - The Mayor received direction regarding the CAO's performance appraisal.

13.
ADJOURNMENT
 

  • Motion No.
    Moved by:Mayor Black
    Seconded by:Councillor Seccaspina

    THAT the meeting be adjourned at 9:37 p.m.

    CARRIED
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