Committee of the Whole Agenda

Meeting #:
Date:	Tuesday, November 12, 2019
Time:	Immediately Following the Council Meeting
Location:	Town Hall Council Chambers

​Please silence all electronic devices.

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated October 22, 2019 be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

a.

Jackie Kavanagh, General Manager - Carleton Place and District Chamber of Commerce

Re: The Chamber and Tourism

b.

Kory Earle, President of People First 

Re: Christmas Day Dinner

6.

REPORTS

Corporate Services

a.

Financial Report to October 29, 2019 (Communication 130200)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT Council receive the Financial Report from the Treasurer to October 29, 2019 as information.

Planning and Protection

b.

Concerns Over Changes to Pool By-law - Rear Yard Setback (Communication 130201)

Lennox Smith, Chief Building Official

• Suggested Motion:

  THAT Council support Option 2 – allow a variance to the Pools and Pools Enclosures By-law 87-2019 of 1.8m (from 3m to 1.2m) for the rear yard setback for 77 Stonewater Bay due to the timing of the application with the passing of the new By-law.

c.

Request to Re-open 50 Allan Street Application (Communication 130202)

Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT Council authorizes the following with respect to the application for a 3-storey apartment building for 50 Allan Street:

  1. The application be deemed a new application;
  2. The applicant be charged a reduced application fee of $1,000 to recover the cost for posting a sign and circulating the application;
  3. The requirements for studies be waived for the following studies:
     1. Archeological Study;
     2. Environmental Impact Statement;
     3. Servicing and Stormwater Management Report;
     4. Rock Elevations;
     5. Landscape Plan; and
     6. All engineering related plans provided no changes are made in the new application with respect to the engineering aspects of the project.

d.

DP2-05-2019, Rental Village (Communication 130203)

Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT Committee hereby approves application DP2-05-2019 and authorizes staff to issue a development permit upon receipt of all required information, fees and securities; and

  THAT the development permit includes standard clauses to address servicing, grading, landscaping and utilities requirements as well as the following site-specific conditions:

  1. Snow shall be removed from site or located so as to not impede any parking spaces after each snow event;
  2. All garbage shall be contained in an enclosed area as per the Development Permit By-law and be removed at a minimum of once per week;
  3. That all loading spaces, parking spaces and all outside storage and display areas be considered for relocation in the appropriate areas as outlined in the Development Permit By-Law, and as laid out on a site plan submitted with a Development Permit application for the new structure, if and where possible;
  4. That prior to November 12, 2022 the Owner shall submit an application to construct a permanent structure at which time the temporary uses for both the modular building, shipping containers and temporary structures shall cease upon construction of the permanent structure;
  5. The gravel parking lot which is to be used temporarily shall be paved at the time of the construction of the new building in accordance with an approved grading and drainage plan submitted and approved by the Town of Carleton Place;
  6. That the outside storage and display area be brought into conformity with the approved site plan SPC-03-2004;
  7. The height of storage/shipping/sea containers shall be restricted to one level only. No stacking of containers will be permitted in any designation.
  8. All storage/shipping/sea containers shall be screened from street view and neighboring properties to the satisfaction of the Town of Carleton Place; in this case through opaque fencing;
  9. All storage/shipping/sea containers shall appear so as to match and maintain consistency with the primary structure or building on site;
  10. All accessory uses, buildings and structures to a permitted principal use shall be located on the same lot and in the same designation as the principal use;
  11. All accessory uses, buildings and structures to a permitted principal use shall not take away from the total parking requirement of all permanent uses, buildings and structures on the property;
  12. All accessory uses, buildings and structures to a permitted principal use shall not reduce the total landscaped open space requirement for its designation;
  13. The use of any storage/shipping/sea containers for human habitation is not permitted.

   

e.

Renewal of Ontario Provincial Police Contract

Diane Smithson, CAO

• Suggested Motion:

  THAT the necessary By-law be passed to authorize the Mayor and Clerk to enter into a five (5) year contract with Her Majesty the Queen in Right of Ontario as represented by the Minister of the Solicitor General for the provision of policing services by the Ontario Provincial Police.

Physical Environment

f.

Waste Management Contracts (Communication 130205)

Dave Young, Director of Public Works

• Suggested Motion:

  THAT Staff work with other local municipalities of similar interests to develop a Request for Proposal for solid waste collection services and disposal, and blue box collection services and material processing; and

  THAT proposals incorporate service delivery options for Multi-Residential Properties; and

  THAT when the Solid Waste By-law is presented to Council in the spring of 2020, the provision relating to the expiry of the green tags be rescinded.

g.

Traffic Safety Report (Communication 130206)

Dave Young, Director of Public Works

• Suggested Motion:

  THAT staff prepare an amendment to the Traffic and Parking By-Law that will see the intersections of William Street and Mullett Street, and Sarah Street and Woodward Street changed to all-way stop intersections; and

  THAT staff forward a request, along with supporting documentation, to the Municipality of Mississippi Mills to implement a 60km/hr speed limit on the 7^th Line of Ramsay for a distance of 500m from the municipal boundary between the Municipality of Mississippi Mills and Carleton Place; and

  THAT staff proceed with enhancements of signage and line painting on Lake Avenue East at Francis Street in order to improve compliance with the existing all-way stop at this intersection.

Community Issues

h.

Request for Downtown BIA Signs on Town Property (Communication 130207)

Diane Smithson, CAO

• Suggested Motion:

  THAT the Downtown Carleton Place Business Improvement Area (BIA) be authorized to install their entrance signs on the following Town properties:

  1. The green space adjacent to the Carleton Place Veterinary Hospital on Franktown Road – requested install date before winter 2019

  2. Lolly’s Park area with the intent to collaborate and work with the Roy Brown Society and the Recreation and Culture Department so as to complement the project – potential requested install date – after Central Bridge construction; and

  THAT all costs of this project be borne by the BIA.

Policy Review

i.

Advisory Committees Terms of Reference Template (Communication 130208)

Stacey Blair, Clerk

• Suggested Motion:

  THAT the Terms of Reference template included in the Clerk’s Report dated November 12, 2019 be used for all the Town’s Advisory Committees/Boards.

j.

2020 Council and Committee Calendar  (Communication 130209)

Stacey Blair, Clerk

• Suggested Motion:

  THAT the 2020 Council/Committee of the Whole Calendar be approved as presented.

k.

ROMA Delegations (Communication 130210)

Stacey Blair, Clerk

• Suggested Motion:

  THAT Committee determine if they wish to submit a delegation request for the ROMA Conference.

7.

NEW/OTHER BUSINESS

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

Advisory Committee Minutes and Updates

• Suggested Motion:

  THAT the following minutes be received as information:

  • Municipal Heritage Committee - September 9, 2019
  • Parks and Recreation Committee - November 4, 2019

b.

Committee Resignations

• Michel Villeneuve - CPEAC

• Suggested Motion:

  THAT the resignation of Michel Villeneuve from the Environmental Advisory Committee be accepted with regrets; and
  THAT a letter of thanks be sent to Mr. Villeneuve on behalf of the Town and Council.

c.

Parks and Recreation Committee Motion: 2020 Rental Rates for Recreation Facilities

• Suggested Motion:

  THAT the proposed 2020 rental rates for the Arena Upper Hall, Town Hall, Canoe Club, the Train Station, Carambeck Community Centre and Summer Sports facilities be approved.

9.

INFORMATION LISTING

a.

Consent Items from Committee of the Whole - October 22, 2019

• Suggested Motion:

  THAT the Information Listing dated November 12, 2019 be received as information.

10.

NOTICE OF MOTIONS

a.

Presented by Councillor Fritz

THAT Resolution No. 5-128 -16 passed on March 14, 2017 to authorize the Deputy Mayor to be the spokesperson to the media on behalf of Council be repealed; and

THAT in accordance with Section 20 of By-law 103-2018, being a By-law to adopt a Council and Employee Code of Conduct,  the Mayor, or his or her designate, shall be the spokesperson regarding decisions and resolutions of Council.

11.

CLOSED SESSION

• Suggested Motion:

  THAT the Committee move into closed session at __________ p.m. to discuss matters subject to Section 239 (2) :

  • (c) a proposed or pending acquisition or disposition of land by the municipality or local board
  • (e) litigation or potential litigation, including matters before administrative
    tribunals, affecting the municipality or local board; and
  • (f) advice that is subject to solicitor-client privilege, including communications
    necessary for that purpose;

  AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, remain in the room.

  1. Consideration of Land Purchase
  2. Update on Litigation Matters

12.

RISE AND REPORT

13.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at _____ p.m.