Committee of the Whole Minutes

Meeting #:
Date:
Time:
Immediately Following the Council Meeting
Location:
Town Hall Council Chambers
COUNCIL PRESENT:
  • Mayor Black,
  • Deputy Mayor Redmond,
  • Councillor Fritz,
  • Councillor Seccaspina,
  • Councillor Randell,
  • Councillor Tennant,
  • and Councillor Atkinson
STAFF PRESENT:
  • Diane Smithson, CAO,
  • Stacey Blair, Clerk,
  • Dee Dee Scissons, Planning Administrative Clerk,
  • Joanna Bowes, Manager of Development Services,
  • Paul Knowles, Town Engineer,
  • and Amanda Charania, Communications Coordinator

Councillor Randell called the meeting to order at 7:28 p.m.

  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Councillor Fritz

    THAT the agenda be accepted as presented.

    CARRIED
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Tennant

    THAT the Committee of the Whole Minutes dated October 8, 2019 be accepted as presented.

    CARRIED

The Director of Protective Services, Pascal Meunier introduced Edward Darby of TDC Group.  Mr. Darby made a presentation to the Committee providing an overview of the Fire Master Plan process.

Subjects covered included:

  • The objectives and process of developing of a Fire Master Plan;
  • What the Plan should include;
  • The strategic planning framework for the process of developing a Fire Master Plan;
  • The next steps which include presenting the final draft, revising as required and approval.
  • Councillor Seccaspina declared a conflict on this item. (Councillor Seccaspina’s sons own property related to this matter.  She left the Council Chambers while this matter was dispensed with.)

Paul Knowles, Town Engineer, made a presentation to the Committee regarding the need to finalize cost sharing agreements that were entered into by the Town and local developers in 2016 regarding new infrastructure south of Highway 7.  Mr. Knowles summarized the history of this matter and the rationale for the Town's approach to the agreements.

The members of the Committee were given the opportunity to ask the Town Engineer questions regarding the presentation and the Cost Sharing Agreement Project.

PHYSICAL ENVIRONMENT
  • Councillor Seccaspina declared a conflict on this item. (Councillor Seccaspina’s sons own property related to this matter. She left the Council Chambers while this matter was dispensed with.)

Registered speaker, Mark Smith spoke about how this project would impact, trees, wetlands and endangered species in the area.

  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Councillor Fritz

    THAT the cost sharing calculations be finalized, and the Developer's mortgage and security payments related to the pumping station be adjusted; and

    THAT the solicitor be instructed to prepare an amendment to the 2016 cost sharing agreement to address the changes that have occurred since 2016; and

    THAT the finalized cost sharing calculations and By-laws be presented to all directly impacted owners and the public in December 2019; and

    THAT the finalized By-law 32-2016 be presented to Council in January 2020; and

    THAT staff arrange for clearing the Captain A. Roy Brown Blvd. right-of-way during the winter of 2020 so that rock elevations and detailed design elements can be determined, and cost estimated  refined.

    CARRIED, BY LAW PREPARED
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Fritz

    THAT the Drinking Water Quality Management System (DWQMS) Third Quarter Report for the Carleton Place Drinking Water Distribution System be received as information.

    CARRIED, CONSENT
PLANNING AND PROTECTION

 

 

  • Motion No.
    Moved by:Mayor Black
    Seconded by:Deputy Mayor Redmond

    THAT Committee approve DP1-18-2019 for 101 Hurdis Way; and

    THAT Committee direct staff to issue a development permit.

    CARRIED
  • Motion No.
    Moved by:Mayor Black
    Seconded by:Councillor Tennant

    THAT staff be directed to organize a meeting with representatives from Pegasus/Olympia Homes and their consultants to discuss ways of reducing the number of variances requested in the remaining phases of the Carleton Landing North Subdivision; and

    THAT staff report back to Committee on outcomes from the meeting prior to the end of the year.

    CARRIED, CONSENT
  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Deputy Mayor Redmond

    THAT the Committee herby authorizes application DP3-09-2019 for the construction of a two-storey addition to the existing Childcare Facility at 3 Francis Street and directs Staff to move forward with the drafting of the Development Permit Agreement with conditions attached; and

    THAT the Committee authorizes staff to issue a Development Permit upon receipt of all required information, fees and securities.

    CARRIED
  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Mayor Black

    THAT Council supports a one (1) year extension of the Draft Approval for the Taber Street Subdivision; and

    THAT Staff be instructed to inform the County of Lanark.

    CARRIED, MOTION PREPARED
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Fritz

    THAT the Planning Activity Report for the month of September/October 2019 be received as information.

    CARRIED, CONSENT
CORPORATE SERVICES
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Deputy Mayor Redmond

    THAT Council receive the Business Retention + Expansion report from the Communications Coordinator dated October 22, 2019 as information; and

    THAT Staff continue working with the County to develop and implement priority items resulting from the program.

    CARRIED, CONSENT
  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Deputy Mayor Redmond

    THAT Council receive the Community Survey Summary report prepared by Communications Coordinator as information; and

    THAT Staff develop a plan to address the areas for improvement identified by the survey.

    CARRIED, CONSENT
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Atkinson

    THAT the 2019 3rd Quarterly Digital Communications Report be received as information.

    CARRIED, CONSENT
  • Motion No.
    Moved by:Mayor Black
    Seconded by:Councillor Fritz

    THAT Council accept the CAO’s Delegated Authority Report dated October 22, 2019 as information.

    CARRIED, CONSENT
  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Councillor Atkinson

    THAT the following minutes be received as information:

    • Municipal Drug Strategy, April 11, 2019
    • Urban Forest/River Corridor Advisory Committee, September 25, 2019
    CARRIED

Rise and Report - the Committee provided the CAO with direction regarding lease negotiations.

  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Tennant

    THAT the Committee move into closed session at 9:15 p.m. to discuss matters subject to Section 239 (2):

    • (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, remain in the room.

    1. Lease Negotiations
      Diane Smithson, CAO
    CARRIED
  • Motion No.
    Moved by:Councillor Seccaspina
    Seconded by:Councillor Tennant

    THAT the committee return to regular session at 9:30 p.m.

    CARRIED

1.
Lease Negotiations
 

  • Motion No.
    Moved by:Mayor Black
    Seconded by:Councillor Fritz

    THAT the meeting be adjourned at 9:33 p.m.

    CARRIED