MINUTES

REGULAR MEETING OF COUNCIL OF THE TOWN OF CARLETON PLACE

Tuesday, October 26, 2021 at 7:00 P.m. - 9:00 P.m.

Virtual Zoom Meeting

COUNCIL PRESENT:

• Mayor Black
• Deputy Mayor Redmond
• Councillor Seccaspina
• Councillor Randell
• Councillor Tennant
• Councillor Atkinson
• Councillor Parsons

STAFF PRESENT:

• Diane Smithson, CAO
• Stacey Blair, Clerk

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1.

CALL TO ORDER

Mayor Black called the meeting to order at 7:00 p.m.

2.

APPROVAL OF AGENDA

• Motion No. 17-132-01
  Moved by: Councillor Randell
  Seconded by: Councillor Seccaspina

  THAT the Agenda be approved as presented.

  CARRIED

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

1.

Councillor Tennant - Additional Funding Request Town Hall Repointing Budget (Communication 132129)

4.

APPROVAL OF MINUTES 

1.

Council Minutes

• Motion No. 17-132-02
  Moved by: Councillor Atkinson
  Seconded by: Councillor Randell

  THAT the Council Minutes dated October 12, 2021, be accepted as presented.

  CARRIED

5.

RECESS

• Motion No. 17-132-03
  Moved by: Councillor Parsons
  Seconded by: Deputy Mayor Redmond

  THAT Council recess at 7:02 p.m. to move into Committee of the Whole prior to resuming with the remainder of the regular Council Meeting in order to attend to an urgent matter of business.

  CARRIED
• Motion No. 17-132-04
  Moved by: Councillor Tennant
  Seconded by: Deputy Mayor Redmond

  THAT Council return to regular session at 8:34 p.m.

  CARRIED

6.

CONSENT REPORT

• Motion No. 17-132-05
  Moved by: Councillor Atkinson
  Seconded by: Councillor Randell

  THAT Council receive the Consent Report dated October 26, 2021:

  Corporate Services

  Municipal Modernization Fund - Records and Information Management Improvements (Communication 132127)
  THAT Council supports staff’s application for digital modernization improvements under Intake 3 of the Municipal Modernization Fund with the Town’s share of funding to be included in the draft 2022 budget.

  Parks and Recreation

  Carleton Place Water Dragons (Communication 132117)
  THAT the morning hourly rental rate for the Carleton Place Water Dragons be reduced to $30.97 + HST for all morning rentals – Monday to Saturday from September 6, 2021 to September 4, 2022; and

  THAT the Carleton Place Water Dragons be charged a ½ pool rate of $48.67 + HST per hour provided that pool programs are operating at the same time in the pool.

  CARRIED

7.

MOTIONS 

1.

Carleton Place Public Library and the Howard Allan Cost Sharing Agreement (Communication 132128)

• Motion No. 17-132-06
  Moved by: Councillor Tennant
  Seconded by: Councillor Parsons

  THAT library services be removed from the Howard Allan Cost Sharing Agreement; and

  THAT future negotiations for any new library services agreement(s) be made by the Carleton Place Public Library Board in accordance with the provisions of the Public Libraries Act.

  CARRIED

2.

Additional Funding Request Town Hall Repointing Budget (Communication 132129)

• Councillor Tennant declared a conflict on this item. (Councillor Tennant's company is involved with this project.)

• Motion No. 17-132-07
  Moved by: Councillor Randell
  Seconded by: Deputy Mayor Redmond

  THAT Council authorizes a budget deviation of up to $100,000 for the Town Hall Repointing Project to address construction and consulting extras on the project with the additional funding to be paid from Town Hall capital reserves.

  CARRIED

3.

Committee Appointments

• Motion No. 17-132-08
  Moved by: Councillor Atkinson
  Seconded by: Councillor Seccaspina

  THAT Kahlan Bare and Nathan Bare be appointed to the Urban Forest/River Corridor Committee.

  CARRIED

8.

BY-LAWS

1.

By-law No. 120-2021 (Fees and Charges By-law)

• Motion No. 17-132-09
  Moved by: Councillor Tennant
  Seconded by: Councillor Seccaspina

  THAT By-law 120-2021 (To Establish Fees and Charges for 2022) be read a first, second and third time, and finally passed.

  CARRIED

2.

By-law No. 121-2021 (Authorize Alternate Voting Method - Internet and Telephone)

• Motion No. 17-132-10
  Moved by: Councillor Parsons
  Seconded by: Deputy Mayor Redmond

  THAT By-law 121-2021 (To Authorize Voting by Telephone/Internet for the 2022 Municipal Election and Subsequent Municipal Elections) be read a first, second and third time, and finally passed.

  CARRIED

3.

By-law No. 122-2021 (Professional Services Agreement - One Human Service Network, Childcare Services)

• Motion No. 17-132-11
  Moved by: Councillor Tennant
  Seconded by: Councillor Seccaspina

  THAT By-law 122-2021 (To Authorize the Signing of an Agreement with One Human Service Network - Childcare Service Delivery Review) be read a first, second and third time, and finally passed.

  CARRIED

4.

By-law 123-2021(To Authorize a Pre-Servicing Agreement - Mississippi Shores Subdivision)

• Motion No. 17-132-12
  Moved by: Deputy Mayor Redmond
  Seconded by: Councillor Randell

  THAT By-law 123-2021 (To Authorize a Pre-Servicing Agreement - Mississippi Shores Subdivision) be read a first, second and third time, and finally passed.

  CARRIED

5.

By-law No. 124-2021 (To Authorize an Agreement for the Municipal Modernization Fund - e-Commerce Software)

• Motion No. 17-132-13
  Moved by: Councillor Parsons
  Seconded by: Councillor Tennant

  THAT By-law 124-2021 (To Authorize an Agreement for the Municipal Modernization Fund - e-Commerce Software) be read a first, second and third time, and finally passed.

  CARRIED

9.

ANNOUNCEMENTS

The Mayor recognized the efforts of the Carleton Place Legion and the upcoming Remembrance Day ceremony.

Councillor Seccaspina reported the results of a recent fundraiser held by the Carleton Landing neighbourhood. 

10.

CONFIRMATORY BY-LAW 

1.

By-law No. 125-2021 - Confirmation of Council Proceedings

• Motion No. 17-132-14
  Moved by: Councillor Randell
  Seconded by: Deputy Mayor Redmond

  THAT By-law 125-2021 (Confirmation of Council Proceedings for October 26, 2021) be read a first, second and third time, an finally passed.

  CARRIED

11.

ADJOURNMENT

• Motion No. 17-132-15
  Moved by: Councillor Tennant
  Seconded by: Councillor Atkinson

  THAT the meeting be adjourned at 8:47 p.m.

  CARRIED