Committee of the Whole Minutes

Tuesday, October 13, 2020

Immediately Following Council

Virtual Zoom Meeting

COUNCIL PRESENT:

• Mayor Black,
• Deputy Mayor Redmond,
• Councillor Fritz,
• Councillor Seccaspina,
• Councillor Randell,
• Councillor Tennant,
• and Councillor Atkinson

STAFF PRESENT:

• Diane Smithson, CAO,
• Stacey Blair, Clerk,
• Pascal Meunier, Director of Protective Services ,
• Niki Dwyer, Director of Development Services,
• Guy Bourgon, Director of Public Works,
• and Dave Young, Project Manager

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1.

CALL TO ORDER

The meeting was called to order at 7:12 p.m.

2.

APPROVAL OF AGENDA

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Seccaspina

  THAT the agenda be accepted as amended as follows:

  - Removal of Item 4C Proposed Changes to Property Standards By-law 65-2008 (Communication 131110) which is deferred to the next Committee of the Whole meeting.

  CARRIED

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

1.

Closed Session Item 3. Statement of Claim

4.

REPORTS

Planning and Protection

1.

Development Permit By-law Housekeeping Amendment - Update (Communication 131108)

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Atkinson

  THAT Council directs staff to prepare a draft “Development Permit By-law Amendment” and commence consultation processes in accordance with the Planning Act. 

  CARRIED, CONSENT

2.

Taber Street Subdivision Extension - 3rd Request (Communication 131109)

• Motion No.
  Moved by: Councillor Fritz
  Seconded by: Councillor Randell

  THAT Council supports a one (1) year extension of the Draft Approval for the Taber Street Subdivision; and

  THAT Staff be instructed to inform the County of Lanark.

  CARRIED, MOTION PREPARED

3.

Purchase of SpeedSpy Camera (Communication 131111)

• Motion No.
  Moved by: Councillor Fritz
  Seconded by: Councillor Randell

  THAT Council authorizes the purchase of a floor model Decatur Electronic SpeedSpy from DAVTECH Analytical Services (Canada) Inc. at a cost of $2,000 plus HST and freight with the budget deviation to be paid from savings in the 2020 bike patrol contract.

  CARRIED, MOTION PREPARED

5.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

1.

Committee Resignations

• Motion No.
  Moved by: Councillor Randell
  Seconded by: Councillor Seccaspina

  THAT the resignation of Ron Wood from the Urban Forest/River Corridor Committee be accepted with regrets; and

  THAT a letter of thanks be sent to Mr. Wood on behalf of the Town and Council.

  CARRIED, CONSENT

6.

INFORMATION LISTING

• Motion No.
  Moved by: Councillor Randell
  Seconded by: Councillor Seccaspina

  THAT the Information Listing dated October 13, 2020, be received as information

  CARRIED

7.

CLOSED SESSION

Prior to going into closed session, the Deputy Mayor declared a conflict of interest on item 3. Statement of Claim, as he owns property across the street from the property associated with this matter.  

• Motion No.
  Moved by: Councillor Atkinson
  Seconded by: Councillor Fritz

  THAT the Committee move into closed session at 7:45 p.m. to discuss matters subject to:

  (e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

  (f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  1. Contract Negotiations
  2. Cost Sharing Agreement
  3. Statement of Claim

  AND THAT Diane Smithson, CAO, Stacey Blair, Clerk, Guy Bourgon, Director of Public Works (Item 1 only) Dave Young, Project Manager (item 1 only) and Emma Blanchard, Solicitor, participate in the teleconference.

  CARRIED

8.

RISE AND REPORT

• Deputy Mayor Redmond declared a conflict on this item. (The nature of the Deputy Mayor's conflict with this item is that he owns property across the street from the property associated with Closed Session Item 3.Statement of Claim.)

Deputy Mayor Redmond left the Teleconference at 8:14 p.m. and did not participate or vote on item #3 during the closed session. 

Item #1 Contract Negotiations will be voted on in open session.

Items #2 Cost Sharing Agreement and #3 Statement of Claim.  Direction was provided for staff to work with legal counsel on these matters.  Further reporting will come forward at a future meeting.

• Motion No.
  Moved by: Councillor Randell
  Seconded by: Councillor Seccaspina

  THAT the Committee return to regular session and report progress at 8:30 p.m.

  CARRIED
• Motion No.
  Moved by: Councillor Seccaspina
  Seconded by: Mayor Black

  THAT Council authorizes the Mayor and Clerk to enter into a 5-year agreement with GFL Environmental for the provision of Solid Waste Collection and Disposal Services.

  CARRIED, BY LAW PREPARED

9.

ADJOURNMENT

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Randell

  THAT the meeting be adjourned at 8:36 p.m.

  CARRIED