Committee of the Whole Minutes

7:00 p.m.
Town Hall Council Chambers
COUNCIL PRESENT:
  • Linda Seccaspina, 
  • Toby Randell, 
  • Jeff Atkinson, 
  • Dena Comley, 
  • Sarah Cavanagh, 
  • and Mark Hinton
COUNCIL ABSENT:
  • Andrew Tennant, with regrets
STAFF PRESENT:
  • Diane Smithson, CAO, 
  • Stacey Blair, Clerk, 
  • Trisa McConkey, Treasurer, 
  • Niki Dwyer, Director of Development Services, 
  • and Joanne Henderson, Manager of Recreation and Culture

1.
CALL TO ORDER

 

Councillor Atkinson chaired the meeting in the absence of Deputy Mayor Tennant.  The meeting was called to order at 7:10 p.m.

2.
APPROVAL OF AGENDA

 
  • Moved by:Sarah Cavanagh
    Seconded by:Linda Seccaspina

    THAT the agenda be accepted as presented.

    CARRIED

3.
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

 

4.
MINUTES TO BE APPROVED AND RECEIVED

 

1.
Committee of the Whole Minutes

This item has attachments. 
1.Post-Meeting Minutes - CoW_Jan17_2023 - English.pdf
2.Post-Meeting Minutes - Special CoW_Jan19_2023 - English.pdf
  • Moved by:Toby Randell
    Seconded by:Dena Comley

    THAT the Committee of the Whole Minutes dated January 17 and 19, 2023, be accepted as presented.

    CARRIED

5.
DELEGATIONS/PRESENTATIONS

 

1.
Kim Bennett - MPAC 

 

Kim Bennett, Account Manager for the Municipal Property Assessment Corporation (MPAC), provided Council with an overview of MPAC’s responsibilities concerning property assessment in Ontario and the relationship between MPAC, the Provincial and Municipal governments, and property owners.

2.
Trisa McConkey, Treasurer - Presentation of 2023 Draft Budget

 

A public meeting on the proposed 2023 budget  and the Town's 10-year Capital Plan was held this evening during the Committee of the Whole meeting. Council is proposing a 2.29% levy increase which represents an increase of $46.99, or $3.92 per month, based on a home assessed at $289,000 which is the median home  value in Carleton Place for 2022.

6.
REPORTS

 

1.
2022 Development Services Department Activity Report Card (Communication 134009)

This item has attachments. 
1.134009 Planning Rt 2022 Annual Activity Report Card.pdf
  • Moved by:Sarah Cavanagh
    Seconded by:Linda Seccaspina

    THAT the 2022 Development Activity Report Card by the Director of Development Services dated February 7, 2023 be received as information.

    CARRIED, CONSENT

2.
Update of Heritage Designating By-laws (Communication 134010)

This item has attachments. 
1.134010 a Planning Rt Heritage Designation By-laws.pdf
2.134010 b Attach 1 - Notification to Property Owner.pdf
3.134010 c Attach 2 - Draft Heritage Descriptions.pdf

It was requested that staff include some Indigenous recognition and representation in the by-laws, with the designation by-law for 175 Bridge Street (the Town Hall) being noted in particular.

  • Moved by:Linda Seccaspina
    Seconded by:Toby Randell

    THAT Council repeal and replace the designation By-laws for the 20 properties which have been recognized under Section 34 of the Ontario Heritage Act, compliant with the new requirements enacted by Bill 108, More Homes, More Choice Act.

    CARRIED, BY LAW PREPARED

3.
Amendment to Election Sign By-law 56-2018 (Communication 134011)

This item has attachments. 
1.1340011 Clerks Report Amend Election Sign By-law.pdf
  • Moved by:Dena Comley
    Seconded by:Mark Hinton

    THAT Election Sign By-law 56-2018 and Use of Resources Policy be amended to permit the distribution of campaign materials within a Town owned facility that is hosting an all-candidates' meeting for the duration of the event.

    CARRIED, CONSENT AND BY LAW PREPARED

7.
NEW/OTHER BUSINESS

 

None.

8.
COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

This item has attachments. 
1.Library Board 2022 11 16 Min.pdf
  • Moved by:Sarah Cavanagh
    Seconded by:Dena Comley

    THAT the Library Board minutes dated November 16, 2022 be received.

    CARRIED

9.
INFORMATION LISTING

 

None.

10.
NOTICE OF MOTIONS

 

None.

11.
CLOSED SESSION

 
  • Development Issue
  • Appointments to the Heritage Committee
  • Potential acquisition/disposition of land (2 items)
  • Staffing Matter 
  • Moved by:Sarah Cavanagh
    Seconded by:Mark Hinton

    THAT the Committee move into closed session at 8:14 p.m. to discuss matters subject to:

    • (b) personal matters about an identifiable individual, including municipal or local board employees (item 2)
    • (c) a proposed or pending acquisition or disposition of land by the municipality or local board (item 3)
    • (d) labour relations or employee negotiations (item 4)
    • (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (item 1)

    AND THAT Diane Smithson, CAO, and Stacey Blair, Clerk, Niki Dwyer, Director of Development Services (item 1 only) and Joanne Henderson, Manager of Recreation and Culture (item 4 only) be permitted to participate in the video conference.

    CARRIED

12.
RISE AND REPORT

 This item has conflict.
  • Dena Comley declared a conflict on this item. (Councillor Comley is related to one of the individuals that applied for an appointment to the Heritage Committee.)

The CAO reported that staff direction was provided for items 1, 3 and 4 (Development Issue, Potential acquisition/disposition of land (2 items),  and a Staffing Matter) and the following motion was considered for the appointments to the Heritage Committee.  

  • Moved by:Mark Hinton
    Seconded by:Linda Seccaspina

    THAT Jasmine Guest and John McIntyre be appointed to the Heritage Committee.

    CARRIED, CONSENT

13.
ADJOURNMENT

 
  • Moved by:Sarah Cavanagh
    Seconded by:Dena Comley

    THAT the meeting be adjourned at 9:46 p.m.

    CARRIED
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