Committee of the Whole Minutes

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Virtual Zoom Meeting
COUNCIL PRESENT:
  • Doug Black, 
  • Sean Redmond, 
  • Andrew Tennant, 
  • Linda Seccaspina, 
  • Toby Randell, 
  • Jeff Atkinson, 
  • and Wes Parsons
STAFF PRESENT:
  • Diane Smithson, CAO, 
  • Stacey Blair, Clerk, 
  • Niki Dwyer, Director of Development Services, 
  • and Guy Bourgon, Director of Public Works

1.
CALL TO ORDER
 

Chair Jeff Atkinson called the meeting to order at 7:17 p.m.

2.
APPROVAL OF AGENDA
 

  • Moved by:Doug Black
    Seconded by:Andrew Tennant

    THAT the agenda be accepted as presented.

    CARRIED

3.
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF
 

None.

4.
MINUTES TO BE APPROVED AND RECEIVED
 

1.
Committee of the Whole Minutes
This item has attachments. 

1.Post-Meeting Minutes - CoW_May10_2022 - English.pdf
  • Moved by:Wes Parsons
    Seconded by:Toby Randell

    THAT the Committee of the Whole Minutes dated May 10, 2022, be accepted as presented.

    CARRIED

5.
DELEGATIONS/PRESENTATIONS
 

None.

6.
REPORTS
 

1.
Mississippi Shores Subdivision Agreement (Communication 133055)
This item has attachments. 

1.Planning Report - Mississippi Shores Subdivision Agreement.pdf
  • Moved by:Sean Redmond
    Seconded by:Doug Black

    THAT Council pass a by-law authorizing the Mayor and Clerk to execute a Subdivision Agreement with 1384341 Ontario Ltd. for the Mississippi Shores Subdivision (formerly Bodnar); and 

    THAT Council pass a by-law to amend By-law 46-2003 being the Traffic and Parking By-law to recognize stops signs (Schedule VI) and no-parking zones (Schedule I) within the Mississippi Shores Subdivision as described in the Subdivision Agreement. 

    CARRIED, BY LAW PREPARED

2.
Storm Clean-up Additional Services (Communication 133057)
This item has attachments. 

1.Public Works Report - Storm Clean-up Additional Services 2022-05-31.pdf
  • Moved by:Sean Redmond
    Seconded by:Linda Seccaspina

    THAT Council authorizes the expenditure of additional funds in the order of $60,000 for activities associated with the post-storm clean-up as outlined in the report prepared by the Director of Public Works dated May 31, 2022; and

    THAT Council directs staff to fund the budget deviation from any budget surplus at the end of the 2022 calendar year, if applicable, and if not, from administration reserve.

    CARRIED, CONSENT

7.
NEW/OTHER BUSINESS
 

None.

8.
COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES
This item has attachments. 

1.2022-04-27 UFRC April Minutes_Approved.pdf
2.2022 04 04 Parks Rec Minutes.pdf
3.2022 05 16 Parks Rec Minutes.pdf
  • Moved by:Toby Randell
    Seconded by:Sean Redmond

    THAT the following Committee and Board minutes be received:

    • Urban Forest/River Corridor - April 27, 2022
    • Parks and Recreation - April 4, and May 16, 2022
    CARRIED

9.
INFORMATION LISTING
This item has attachments. 

1.AMO_Delegations.pdf
  • Moved by:Wes Parsons
    Seconded by:Sean Redmond

    THAT the following information items be received as information:

    • Association of Municipalities of Ontario (AMO) Delegation Request Form
    CARRIED

10.
NOTICE OF MOTIONS
 

Councillor Seccaspina

THAT staff be directed to provide Council with a review of the Town’s response to the power outages resulting from the May 21st, 2022, storm at a forthcoming meeting.

11.
CLOSED SESSION
 

  1. A proposed or pending acquisition or disposition of land by the Town
  2. Applications for the Accessibility Advisory Committee
  • Moved by:Andrew Tennant
    Seconded by:Sean Redmond

    THAT the Committee move into closed session at 7:34 p.m. to discuss matters subject to:

    • (b) personal matters about an identifiable individual, including municipal or local board employees (Item b);
    • (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (Item a)
    • (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Item a)

    AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, participate in the video conference.

    CARRIED
  • Moved by:Toby Randell
    Seconded by:Sean Redmond

    THAT the Committee return to Regular Session at 7:50 p.m.

    CARRIED

12.
RISE AND REPORT
 

The Clerk reported that staff direction was provided for item a. during the Closed Session.  Item b. was dispensed with during the Open Session.

  • Moved by:Linda Seccaspina
    Seconded by:Andrew Tennant

    THAT Rae Dulmage and Jean Muncy be appointed to the Carleton Place Accessibility Advisory Committee.

    CARRIED, CONSENT

13.
ADJOURNMENT
 

  • Moved by:Sean Redmond
    Seconded by:Wes Parsons

    THAT the meeting be adjourned at 7:52 p.m.

    CARRIED
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