Committee of the Whole Minutes

Immediately Following Council
Town Hall Council Chambers
COUNCIL ABSENT:
  • Mayor Black,
  • Deputy Mayor Redmond,
  • Councillor Seccaspina,
  • Councillor Randell,
  • Councillor Tennant,
  • Councillor Atkinson,
  • and Councillor Parsons

1.
CALL TO ORDER
 

Councillor Linda Seccaspina, Chair of the Committee of the Whole, called the meeting to order at 7:10 p.m.

2.
APPROVAL OF AGENDA
 

  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Councillor Randell

    THAT the agenda be accepted as presented.

    CARRIED

3.
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF
 

4.
MINUTES TO BE APPROVED AND RECEIVED
 

1.
Committee of the Whole Minutes
This item has attachments. 

1.Post-Meeting Minutes - CoW_Apr27_2021 - English.pdf
  • Motion No.
    Moved by:Mayor Black
    Seconded by:Councillor Atkinson

    THAT the Committee of the Whole Minutes dated April 27, 2021, be accepted as presented.

    CARRIED

5.
DELEGATIONS/PRESENTATIONS
 

None.

6.
REPORTS
 

1.
OCWA 2020 Cost Plus Reconciliation Report (Communication 132066)
This item has attachments. 

1.132066 PW Report OCWA 2020 Cost Plus Reconciliation_May_11_2021.pdf
  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Deputy Mayor Redmond

    THAT Council approves the payment of $103,826.43 to the Ontario Clean Water Agency as detailed in the water and wastewater reconciliation report from the Director of Public Works dated May 11, 2021.

    CARRIED, MOTION PREPARED

2.
Ocean Wave Fire Company (OWFC) and By-law Enforcement Activity Report for January-March 2021 (Communication 132067)
This item has attachments. 

1.132067 a Fire Report First quarter 2021 OWFC-Bylaw Activity Report.pdf
2.132067 b OWFC Activity Report Jan-Mar 2021.pdf
3.132067 c By-law Services Activity Report Jan-Mar 2021.pdf
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Parsons

    THAT the Director of Protective Services’ Report on the activities of the Ocean Wave Fire Company (OWFC) and By-law Enforcement Services for the months of January-March 2021 be accepted as information.

    CARRIED, CONSENT

3.
Official Plan Stakeholder Ad Hoc Committee (Communication 132068)
This item has attachments. 

1.132068 a Planning Report Official Plan Stakeholder Ad Hoc Cte.pdf
2.132068 b OP Stakeholder Ad Hoc Committee ToR.pdf
  • Motion No.
    Moved by:Mayor Black
    Seconded by:Councillor Randell

    THAT Council approves the terms of reference for the Official Plan Stakeholder Ad Hoc Committee.

    CARRIED, CONSENT

4.
Financial Report to March 31, 2021 (Communication 132069)
This item has attachments. 

1.132069 Treasury Report - Financial Report to March 31 2021.pdf
  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Deputy Mayor Redmond

    THAT Council receives the Financial Report from the Treasurer to March 31, 2021 as information.

    CARRIED, CONSENT

5.
Establish Final Tax Rates for 2021 (Communication 132070)
This item has attachments. 

1.132070 Treasury Report - Establish Final 2021 Tax Rates.pdf
  • Motion No.
    Moved by:Councillor Parsons
    Seconded by:Councillor Randell

    THAT the 2021 Tax Rate By-law be forwarded to Council for approval.

    CARRIED, BY LAW PREPARED

6.
Mississippi Mills Termination of the Library Portion of the Howard Allan Cost Sharing Agreement (Communication 132071)
This item has attachments. 

1.132071 Library Report MissMills Termination of Library Portion Cost Sharing Agmt.pdf

Library CEO, Meriah Caswell provided a summary of her report and explained the history of this matter as well as its potential consequences to the Committee.

  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Deputy Mayor Redmond

    THAT Council receives the report on Mississippi Mills’ termination of the Library portion of the Howard Allan Cost Sharing Agreement as information.

    CARRIED, CONSENT

7.
CAO’s Report – Delegated Authority (Communication 132072)
This item has attachments. 

1.132072 CAO Delegated Authority Report May 11 2021.pdf
  • Motion No.
    Moved by:Councillor Parsons
    Seconded by:Deputy Mayor Redmond

    THAT Council accept the CAO’s Delegated Authority Report dated May 11, 2021 as information.

    CARRIED, CONSENT

7.
NEW/OTHER BUSINESS
 

None.

8.
COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES
 

1.
Committee Minutes
This item has attachments. 

1.EAC Minutes March 2021.pdf
2.EAC Minutes April 5 2021.pdf
3.PSB Minutes April 19 2021.pdf
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Tennant

    THAT the following Committee minutes be received:

    • Carleton Place Environmental Advisory Committee - March 2021
    • Carleton Place Environmental Advisory Committee - April 2021
    • Carleton Place Police Services Board - April 19, 2021
    CARRIED

2.
Plastic Reduction Report From Lanark County
 

This matter was deferred until the next meeting so that more background information can be presented.

  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Mayor Black

    THAT the Town of Carleton Place ban the sale of single use water/pop/juice etc. bottles in all municipal buildings and facilities by 2023; and

    THAT the Town lower the amount or eliminate all together, the use of all single use plastics at events such as festivals, conferences, meetings etc.

    DEFERRED

3.
ATV Use on the OVRT
 

  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Randell

    THAT Council approve the installation of signs at all entrances to Town and along the Ottawa Valley Recreation Trail (OVRT) to advise that All-Terrain Vehicles (ATVs) are not permitted on any roads within the Town of Carleton Place; and

    THAT staff communicate this message through its various mediums (CP Scoop, Facebook, Twitter, Website, etc.) to notify its residents.

    CARRIED, CONSENT

9.
INFORMATION LISTING
This item has attachments. 

1.Board Summary April 2021.pdf
2.Request for AMO Conference Delegation Meetings Now Open!.pdf
  • Leeds, Grenville and Lanark District Health Unit - Board of Health Meeting April 22, 2011 Summary
  • Association of Municipalities of Ontario - Requests for Conference Delegations
  • Motion No.
    Moved by:Councillor Parsons
    Seconded by:Deputy Mayor Redmond

    THAT the Information Listing dated May 11, 2021, be received as information.

    CARRIED

10.
NOTICE OF MOTIONS
 

1.
Council Members' Discretionary Funds - Charitable Contributions
 

The Mayor brought forward an amended motion from what was originally included on the agenda.  The following motion will be considered at the next Committee of the Whole meeting.

  • Motion No.

    WHEREAS during the 2021 budget process, the decision was made to eliminate Council discretionary funding in 2021; and

    WHEREAS the pricing on a number of capital projects included in the 2021 budget have come in under budget; and

    WHEREAS many non-profit, charitable organizations are facing funding shortages as a result of not being able to host their normal fundraising activities; and

    WHEREAS Councillors use their discretionary funding to support organizations in Town that do not qualify for funding under the Town’s Community Enrichment Program;

    NOW THEREFORE BE IT RESOLVED THAT Council approves reinstating Council discretionary funding for 2021 with the budget deviation to be funded from the Town’s overall surplus at year end if applicable, and if not from Administrative Reserves.

11.
CLOSED SESSION
 

Councillor Seccaspina only participated in the Closed Session for Item 1 - Acquisition/Disposition of Land - Industrial Drive.  Councillor Seccaspina left the Closed Session for Item 2 - Cost Sharing Options.

  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Councillor Atkinson

    THAT the Committee move into closed session at 8:24 p.m. to discuss matters subject to the Municipal Act Section 239 2:

    (c) proposed or pending acquisition or disposition of land by the municipality

    (f)  solicitor-client privilege, including communications necessary for that purpose 

    (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality

    AND THAT Diane Smithson, CAO, Stacey Blair, Clerk and Niki Dwyer, Director of Development Services (item 1 only), be permitted to participate in the Zoom meeting.

    CARRIED
  • Motion No.
    Moved by:Mayor Black
    Seconded by:Councillor Parsons

    THAT the Committee return to Open Session at 9:00 p.m.

    CARRIED

12.
RISE AND REPORT
 This item has conflict.

  • Councillor Seccaspina declared a conflict on this item. (Councillor Seccaspina's family members own property that could be impacted by item 2 during the Closed Session.)

The Clerk reported that during the Closed Session, staff direction was provided regarding the Acquisition/Disposition of Land - Industrial Drive.  Councillor Seccaspina left the meeting before the second matter was discussed due to her declared conflict of interest.   Prior to her departure, Councillor Seccaspina bestowed the role of Chair to Councillor Randell.  Regarding the Cost Sharing Options, staff direction was provided and the following motion was also brought forward for consideration in Open Session.

  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Councillor Atkinson

    THAT Council authorizes the passing of by-laws to enter into amended and restated cost sharing agreements for core services related to lands in the area of Highway 7 McNeely Avenue and for roads south of Highway 7.

    CARRIED, BY LAW PREPARED

13.
ADJOURNMENT
 

Councillor Seccaspina resumed the position of Chair.

  • Motion No.
    Moved by:Councillor Parsons
    Seconded by:Councillor Tennant

    THAT the meeting be adjourned at 9:05 p.m.

    CARRIED
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