Committee of the Whole Agenda

Meeting #:
Date:	Tuesday, February 04, 2020
Time:	Immediately Following the Council Meeting
Location:	Town Hall Council Chambers

​Please silence all electronic devices.

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Regular Committee of the Whole Minutes dated January 28 be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

6.

REPORTS

Planning and Protection

a.

2019-2024 Fire Master Plan (Communication 131025)

Pascal Meunier, Director of Protective Services

• Suggested Motion:

  THAT Council approve the 2019-2024 Master Fire Plan.

Physical Environment

b.

Gemmill St. Retaining Wall Repairs (Communication 131027)

Dave Young, Director of Public Works

• Suggested Motion:

  THAT the budget deviation of $11,570.81 for the emergency repairs to the Gemmill Street Retaining Wall be funded from the Town’s overall 2019 surplus position, if possible and if not, from reserves.

c.

OCWA Operational Plan Endorsement (Communication 131028) 

Dave Young, Director of Public Works 

• Suggested Motion:

  THAT the Mayor and Clerk be authorized to endorse the Operational Plan for the Town’s water system as submitted by the Ontario Clean Water Agency.

d.

 Wastewater Treatment Plant Heat Exchanger (Communication 131029)

Dave Young, Director of Public Works

• Suggested Motion:

  THAT Council supports utilizing funds from the 2019 Water and Wastewater Major Maintenance surplus to pay for the budget deviation of $68,212.90 ($13,212.90 less $70,000 budget) for the replacement of the existing heat exchanger at the Town’s Wastewater Treatment Plant.

Corporate Services

e.

Rural Economic Development (RED) Program - Strategic/Economic Infrastructure Stream (Communication 131026)

Diane Smithson, Chief Administrative Officer

• Suggested Motion:

  THAT Council authorize staff applying for the streetscaping elements of the downtown Bridge Street revitalization as the Town’s priority under the Strategic Economic Infrastructure Stream of the Rural Economic Development (RED) Program.

7.

NEW/OTHER BUSINESS

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

Municipal Heritage Committee Minutes - December 2019

• Suggested Motion:

  THAT the Municipal Heritage Committee minutes dated December 9, 2019 be received as information. 

9.

INFORMATION LISTING

• Lanark County Council Meeting Highlights media release - January 22, 2020
• City of Timmins Resolution regarding the Mattagami Region Conservation Authority (MRCA)

• Suggested Motion:

  THAT the Information Listing dated February 4, 2020 be received as information.

10.

NOTICE OF MOTIONS

11.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ____ p.m.