Committee of the Whole Minutes

Immediately Following the Council Meeting
Town Hall Council Chambers
COUNCIL PRESENT:
  • Mayor Black,
  • Deputy Mayor Redmond,
  • Councillor Fritz,
  • Councillor Seccaspina,
  • and Councillor Randell
COUNCIL ABSENT:
  • Councillor Tennant
  • and Councillor Atkinson
STAFF PRESENT:
  • Diane Smithson, CAO,
  • Jennifer Hughes, By-law Administrative Clerk,
  • and Dave Young, Director of Public Works

1.
CALL TO ORDER
 

The Chair called the meeting to order at 7:11 p.m.

2.
APPROVAL OF AGENDA
 

  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Deputy Mayor Redmond

    THAT the agenda be accepted as amended, to delete item 6. a. 2019-2024 Fire Master Plan (Communication 131025).

    CARRIED

3.
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF
 

Councillor Seccaspina declared a Conflict of Interest regarding the Special Committee of the Whole meeting that took place on January 30th, 2020 pertaining to the Secondary Plan for Highways 7 and 15. Councillor Seccaspina's sons own property that could be impacted by this matter. She did not attend the January 30th, 2020 meeting. 

4.
MINUTES TO BE APPROVED AND RECEIVED
 

1.
Committee of the Whole Minutes
This item has attachments. This item has conflict.

1.Post-Meeting Minutes - CoW_Jan28_2020 - English.pdf
  • Councillor Seccaspina declared a conflict on this item.
  • Motion No.
    Moved by:Councillor Seccaspina
    Seconded by:Deputy Mayor Redmond

    THAT the Regular Committee of the Whole Minutes dated January 28 be accepted as presented.

    CARRIED

6.
REPORTS
 

Physical Environment

2.
Gemmill St. Retaining Wall Repairs (Communication 131027)
This item has attachments. 

1.131027 Public Works Report - Gemmill St. Retaining Wall Repairs.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Mayor Black

    THAT the budget deviation of $11,570.81 for the emergency repairs to the Gemmill Street Retaining Wall be funded from the Town’s overall 2019 surplus position, if possible and if not, from reserves.

    CARRIED, MOTION PREPARED

3.
OCWA Operational Plan Endorsement (Communication 131028) 
This item has attachments. 

1.131028a Public Works Report - OCWA Operational Plan Endorsement.pdf
2.131028b Carleton Place-Operational Plan-2018-08-28.pdf
  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Mayor Black

    THAT the Mayor and Clerk be authorized to endorse the Operational Plan for the Town’s water system as submitted by the Ontario Clean Water Agency.

    CARRIED, CONSENT

4.
 Wastewater Treatment Plant Heat Exchanger (Communication 131029)
This item has attachments. 

1.131029 Public Works Report - Wastewater Treatment Plant Heat Exchanger.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Seccaspina

    THAT Council supports utilizing funds from the 2019 Water and Wastewater Major Maintenance surplus to pay for the budget deviation of $68,212.90 ($138,212.90 less $70,000 budget) for the replacement of the existing heat exchanger at the Town’s Wastewater Treatment Plant.

    CARRIED, MOTION PREPARED
Corporate Services

5.
Rural Economic Development (RED) Program - Strategic/Economic Infrastructure Stream (Communication 131026)
This item has attachments. 

1.131026 Admin Report - Rural Economic Development Program Grant.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Deputy Mayor Redmond

    THAT Council authorize staff applying for the landscaping and streetscaping elements of the downtown Bridge Street revitalization as the Town’s priority under the Strategic Economic Infrastructure Stream of the Rural Economic Development (RED) Program.

    CARRIED, MOTION PREPARED

7.
NEW/OTHER BUSINESS
 

None. 

8.
COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES
 

1.
Municipal Heritage Committee Minutes - December 2019
This item has attachments. 

1.MHC Minutes Dec 2019.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Seccaspina

    THAT the Municipal Heritage Committee minutes dated December 9, 2019 be received as information. 

    CARRIED

9.
INFORMATION LISTING
This item has attachments. 

1.20-01-22 County Council Media Release.pdf
2.TimminsResolutionMattagamiRegionCA20191119.pdf
  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Mayor Black

    THAT the Information Listing dated February 4, 2020 be received as information.

    CARRIED

11.
ADJOURNMENT
 

  • Motion No.
    Moved by:Deputy Mayor Redmond
    Seconded by:Mayor Black

    THAT the meeting be adjourned at 7:26 p.m.

    CARRIED
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