Committee of the Whole Minutes

Immediately following Council meeting
Town Hall Council Chambers
COUNCIL PRESENT:
  • Mayor Black,
  • Deputy Mayor Redmond,
  • Councillor Fritz,
  • Councillor Seccaspina,
  • Councillor Randell,
  • Councillor Tennant,
  • and Councillor Atkinson
STAFF PRESENT:
  • Diane Smithson, CAO,
  • Stacey Blair, Clerk,
  • Pascal Meunier, Director of Protective Services,
  • Trisa McConkey, Treasurer,
  • Joanna Bowes, Manager of Development Services,
  • and Dee Dee Scissons, Planning Administrative Clerk
VIRTUAL MEETING VIA ZOOM

1.
CALL TO ORDER
 

The Chair called the meeting to order at 7:06 p.m.

2.
APPROVAL OF AGENDA
 

  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Fritz

    THAT the agenda be accepted as presented.

    CARRIED

3.
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF
 

4.
MINUTES TO BE APPROVED AND RECEIVED
 

1.
Committee of the Whole Minutes
This item has attachments. 

1.Post-Meeting Minutes - CoW_Apr07_2020 - English.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Tennant

    THAT the Committee of the Whole Minutes dated April 7, 2020 be accepted as presented.

    CARRIED

5.
DELEGATIONS/PRESENTATIONS
 

6.
REPORTS
 

Corporate Services

1.
2020 Business Improvement Area (BIA) Budget (Communication 131051)
This item has attachments. 

1.131051 Treasury Report - 2020 BIA Budget.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Seccaspina

    THAT the 2020 Operating Budget for the Carleton Place Business Improvement Area (BIA) be approved;

    THAT the levy portion of the Operating Budget for the Carleton Place Business Improvement Area in the amount of $166,403 be approved;

    THAT the Treasurer be authorized and directed to prepare the requisite By-law pursuant to Section 208 of the Municipal Act, 2001, to invoice on the tax bills the levy portion of the BIA Operating Budget;

    THAT the following schedule of payments for 2020 be approved:

    April    $83,433

    June   $83,400

    CARRIED, MOTION PREPARED

2.
Annual Repayment Limit (Communication 131052)
This item has attachments. 

1.131052 a Treasury Report - Annual Repayment Limit-21Apr2020.pdf
2.131052 b ARL2019-Carleton Place T.pdf
  • Motion No.
    Moved by:Councillor Randell
    Seconded by:Councillor Tennant

    THAT Council receives the Treasurer’s report regarding the Town’s Annual Repayment Limit dated April 21, 2020 as information.

    CARRIED, CONSENT

3.
Financial Report to March 31, 2020 (Communication 131053)
This item has attachments. 

1.131053 Treasury Report - Financial Report to March 31 2020-21Apr2020.pdf
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Randell

    THAT Council receives the Financial Report from the Treasurer to March 31, 2020 as information.

    CARRIED, CONSENT

4.
Establish Final Tax Rates for 2020 (Communication 131054)
This item has attachments. 

1.131054 Treasury Report - Establish Final 2020 Tax Rates.pdf
  • Motion No.
    Moved by:Councillor Seccaspina
    Seconded by:Mayor Black

    THAT the 2020 Tax Rate By-law be forwarded to Council for approval.

    CARRIED, BY LAW PREPARED
Physical Environment

5.
Carleton Place Drinking Water System 2019 Annual Report (Communication 131055)
This item has attachments. 

1.131055 PW Rt CP Drinking Water Syst 2019 An Rt.pdf
2.131055 Carleton Place WT-Annual Report-2019-Rev.1.pdf
  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Mayor Black

    THAT Council accepts the Carleton Place Drinking Water System 2019 Annual Report as information; and

    THAT the report be made available to the Public via the Town’s Website.

    CARRIED, MOTION PREPARED

6.
Carleton Place Wastewater System 2019 Annual Report (Communication 131056)
This item has attachments. 

1.131056 CP Annual Wastewater Report.pdf
2.131056 Carleton Place-WPCP-2019 Annual Report.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Atkinson

    THAT Council accepts the Carleton Place Wastewater System 2019 Annual Report as information; and

    THAT the report be made available to the Public via the Town’s Website.

    CARRIED, MOTION PREPARED
Community Issues

7.
Community Enrichment Grants - Intake 1 (Communication 131057)
This item has attachments. 

1.131057 Recreation 2020 Community Enrichment First Intake.pdf
2.131057 Allocation Grants.pdf
  • Motion No.
    Moved by:Councillor Randell
    Seconded by:Councillor Atkinson

    THAT Council approves the allocation of Community Enrichment Grants to various organizations under Intake 1 in the amount of $13,638.47.

    CARRIED, MOTION PREPARED

8.
Secondary Plan, Official Plan Amendment OPA-01-2020 (Communication 131058) - Public Meeting Under the Planning Act - 8:00 p.m.
 This item has conflict.

  • Councillor Seccaspina declared a conflict on this item. (Councillor Seccaspina's family owns land that could be impacted by this matter.)

Councillor Seccaspina left the meeting at 7:50 p.m. and did not return.

This Public Meeting was the second part of the Public Meeting on OPA-01-2020, the first part of which took place on March 3rd.  The purpose of this meeting was to receive public comments from agencies with respect to the Highway District Secondary Plan.  

  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Randell

    THAT a by-law for the Official Plan Amendment OPA-01-2020 for the Secondary Plan be forwarded to Council and the County of Lanark for adoption; and

    THAT staff be directed to prepare the public record for submission to the County of Lanark.

    CARRIED, BY LAW PREPARED

7.
NEW/OTHER BUSINESS
 

8.
COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES
This item has attachments. 

1.Parks and Recreation Committee Minutes for March 2 2020.pdf
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Seccaspina

    THAT the Parks and Recreation Committee minutes dated March 2, 2020 be received.

    CARRIED

9.
INFORMATION LISTING
This item has attachments. 

1.Letter to the PM re Financial Aid Plan - FINAL.pdf
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Tennant

    THAT the Information Listing dated April 21, 2020 be received as information.

    CARRIED

10.
NOTICE OF MOTIONS
 

None.

11.
ADJOURNMENT
 

  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Tennant

    THAT the meeting be adjourned at 8:05 p.m.

    CARRIED
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