Committee of the Whole Minutes

Immediately Following Council
Virtual Zoom Meeting
COUNCIL PRESENT:
  • Mayor Black,
  • Deputy Mayor Redmond,
  • Councillor Fritz,
  • Councillor Seccaspina,
  • Councillor Randell,
  • Councillor Tennant,
  • and Councillor Atkinson
STAFF PRESENT:
  • Diane Smithson, CAO,
  • Stacey Blair, Clerk,
  • Guy Bourgon, Director of Public Works,
  • Niki Dwyer, Director of Development Services,
  • Lennox Smith, CBO,
  • Trisa McConkey, Treasurer,
  • and Pascal Meunier, Director of Protective Services

The meeting was called to order at 7:12 p.m.

  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Mayor Black

    THAT the agenda be accepted as presented.

    CARRIED
  • Motion No.
    Moved by:Councillor Seccaspina
    Seconded by:Councillor Tennant

    THAT the Committee of the Whole Minutes dated October 13th and 20th be accepted as presented.

    CARRIED
Physical Environment
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Randell

    THAT the 3rd quarter DWQMS report be received as information.

    CARRIED, CONSENT
  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Seccaspina

    THAT Council approves amending Traffic and Parking By-law 46-2003 as outlined in the report prepared by the Director of Public Works dated October 27, 2020.

    CARRIED, BY LAW PREPARED
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Tennant

    THAT Council award the Transportation Master Plan to Parsons as outlined in the report prepared by the Director of Public Works dated October 27, 2020; and

    THAT the project be funded from Development Charges and from funds to be budgeted in the 2021 budget.

    CARRIED, MOTION PREPARED
Corporate Services

The Town of Carleton Place was recently recognized by the Ministry of Municipal Affairs and Housing for being one of the first fifteen municipalities in Ontario to submit their Financial Information Return for 2019. The Deputy Mayor congratulated the Treasurer for her department's role in this achievement.

  • Motion No.
    Moved by:Councillor Seccaspina
    Seconded by:Councillor Tennant

    THAT Council receive as information the Financial Report from the Treasurer to September 30, 2020 and the Town’s forecasted year end.

    CARRIED, CONSENT
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Fritz

    THAT staff be authorized to present the draft 2021 Water and Sewer budget to the public for comment at the Committee of the Whole meeting on November 10, 2020.

    CARRIED, CONSENT

Due to the timely nature of this matter, this motion will be considered and dispensed with by Council this evening upon the conclusion of the Committee of the Whole meeting.

  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Tennant

    THAT Council requests additional Provincial funding under the Safe Restart – Municipal Operating Funding Phase 2 stream to assist with mitigating increased costs and financial pressures due to COVID-19 in 2020.

    CARRIED, MOTION PREPARED
Planning and Protection

The Planner, Niki Dwyer, provided a short presentation for the public meeting under the Planning Act regarding the proposed amendments to the Town's Development Permit By-law in relation to general holding provisions as well as to a site specific holding provision for 150 Mill Street.   

  • Motion No.
    Moved by:Mayor Black
    Seconded by:Councillor Tennant

    THAT Council receives the Public Meeting Summary Report for information and have regard for public comments received at the public meeting.

    CARRIED, CONSENT
  • Motion No.
    Moved by:Councillor Randell
    Seconded by:Councillor Seccaspina

    THAT Committee provide direction to staff to execute an Undertaking with 2485851 Ontario Inc. to recognize the conveyance of land for the purpose of the installation of a sidewalk on Mill Street in exchange for waiving the Class 3 Development Permit fees associated with the application to recognize the Food Bank as a permitted use at 82-84 Mill Street.

    CARRIED
  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Councillor Fritz

    THAT staff be directed to advertise the public meeting on the Building Department’s proposed 2021 Building Permit Fee Schedule as outlined in the Chief Building Official’s report dated October 27, 2020.

    CARRIED, CONSENT
  • Motion No.
    Moved by:Councillor Atkinson
    Seconded by:Councillor Randell

    THAT the Director of Protective Services’ Report on the activities of the Ocean Wave Fire Company (OWFC) and By-law Enforcement for the month of September 2020 be received as information.

    CARRIED, CONSENT

It was requested that provisions regarding safety/emergency access will be integrated into the development of a right of entry By-law.  

  • Motion No.
    Moved by:Mayor Black
    Seconded by:Councillor Fritz

    THAT Council approves amending Animal Control By-law 122-2018 in accordance with the Director of Protective Services' Report dated October 27, 2020; and

    THAT Council direct staff to develop a right of entry By-law addressing inspection and enforcement powers for applicable Town By-laws.

    CARRIED, BY LAW PREPARED

A lengthy discussion took place regarding what should be covered by the future Property Standards By-law and how the By-law should be interpreted.  Some items discussed included gravel parking lots, the word "unsightly", commercial vehicles, brush kept in yards and lawn furniture.  

  • Motion No.
    Moved by:Councillor Fritz
    Seconded by:Councillor Atkinson

    THAT Council approve the revised Property Standards By-law which will repeal By-law 65-2008.

     

    CARRIED, BY LAW PREPARED
  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Councillor Seccaspina

    THAT the Town of Carleton Place supports the letter from the County of Lanark to support retaining the storage of surplus records.

    CARRIED, CONSENT
  • Motion No.
    Moved by:Councillor Tennant
    Seconded by:Councillor Randell

    THAT the Committee move into closed session at 9:25 p.m. to discuss matters subject to:

    the Municipal Act, 2001, S.O. Section 239 (2) 

    • (B)  personal matters about an identifiable individual, including municipal or local board employees;
    • (C) a proposed or pending acquisition or disposition of land by the municipality or local board; 
    • (E) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • (F)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and
    • (K) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, Niki Dwyer, Director of Development Services (Item 3) and Vincent Panetta, Solicitor (Item 3) participate in the Closed Session Zoom meeting.

    1. Future Capital Development - Schools (C & K)
    2. Legal Matter (E)
    3. Staffing Matter (B & F)
    CARRIED

Members of the Committee received information on Closed Session items 1 and 2.  Staff direction was provided regarding item 3.

  • Motion No.
    Moved by:Councillor Seccaspina
    Seconded by:Mayor Black

    THAT the meeting be adjourned at 10:50 p.m.

    CARRIED