Committee of the Whole Agenda

Tuesday, June 24, 2025

5:00 P.m. - 6:00 P.m.

Town Hall Council Chambers

Commencing at 5:00 p.m.

In Person and Virtual Meeting Via Zoom

---

1.

LAND ACKNOWLEDGEMENT

As we gather here today, let us be reminded that the community in which we live, work, and play is situated on traditional, unceded Algonquin First Nation territory. We would like to acknowledge and thank the Anishinaabe people and express our respect and support for their rich history and culture.

2.

CALL TO ORDER

3.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

4.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

5.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated June 10, 2025 be accepted as presented.

6.

DELEGATIONS/PRESENTATIONS

a.

Tina Chitsinde, Senior Consultant, Watson and Associates

Water and Wastewater Rate Study and Financial Plan

b.

Dan Wojcik, +VG Architects

Recreation Concept Plan

c.

Chris Vanderheyden, PSD CityWide

Asset Management Plan

• Suggested Motion:

  THAT Council receive the Asset Management Report in accordance with Section 6.(1) of Ontario Regulation 588/17 prepared by PSD Citywide and authorize staff to post the report to the Town’s website.

7.

REPORTS

a.

Water Financial Plan (Communication 136064)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council approve the Water Financial Plan prepared by Watson & Associates Economists Ltd. dated June 18, 2025, as outlined in the Director of Public Works report dated June 24, 2025; and 

  THAT notice of availability of the Water Financial Plan be advertised; and

  THAT the Water Financial Plan dated June 18, 2025, be submitted to the Ministry of Municipal Affairs and Housing; and 

  THAT the Council resolution approving the Water Financial Plan be submitted to the Ministry of Environment, Conservation and Parks (MECP), satisfying the requirements under the Safe Drinking Water Act. (S.D.W.A. Section 32(5)2.ii.). 

b.

Hydro One Easement – Water Treatment Plant Expansion (Communication 136065)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council authorize staff to enter into an agreement with Hydro One for the provision of a new easement in order to install rock anchors at the expanded Water Treatment Plant facility. 

c.

Recreation Concept Plan (Communication 136066)

Ross Rankin, Property and Project Manager

• Suggested Motion:

  THAT Council receive the report from the Property and Project Manager dated June 24, 2025 and presentation from +VG Architects, The Ventin Group on the Recreation Concept Plan as information; and  

  THAT Council provide staff with next steps with regard to the Recreation Concept Plan.  

d.

Pool, Arena and Hall Fees (Communication 136067)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT Town Departments continue to access Town facilities free of charge provided they are not booked by an outside paying party; and 

  THAT Council approve the fee increases to take effect September 1, 2025 as shown in the Treasurer’s report dated June 24, 2025. 

e.

Request for Encroachment Agreement – 51 Hackberry Trail (Communication 136068)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council refuse the request by 51 Hackberry Trail for an encroachment agreement. 

f.

Development Permit Amendment - Update (Communication 136069)

Tyler Duval, Senior Planner

Track Change Copy of Draft Development Permit By-law

• Suggested Motion:

  THAT Council pass a by-law to adopt the updated Development Permit By-law as presented in Communication 136069 by the Senior Planner dated June 24, 2025. 

g.

Proposal to Add New Strategic Properties (Communication 136070)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Council direct staff to prepare an application for Official Plan Amendment and Development Permit By-law Amendment respecting the inclusion of new “Strategic Properties” as identified in the report by the Director of Development Services dated June 24, 2025. 

• Suggested Motion:

  THAT in accordance with Section 70.2(2.1)(c) of the Planning Act, Council permit the Director of Development Services to bring forward an amendment to the new Development Permit By-law as it pertains to the inclusion of additional “Strategic Properties”. 

h.

Potential Land Lease for Parking Lots (Communication 136071)

Diane Smithson, CAO

• Suggested Motion:

  THAT Council pass a by-law to authorize staff to enter into a five (5) year lease agreement with Ben Elliott in accordance with Option 2 outlined in the report by the CAO dated June 24, 2025 for the use of two (2) lots he owns on Beckwith Street for the purpose of providing Town Hall / downtown parking; and

  THAT the $57,529 identified for parking in current reserves and any future cash in lieu of parking revenues be utilized to offset the Town’s annual leasing costs.

8.

NEW/OTHER BUSINESS

9.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

• Suggested Motion:

  THAT the following minutes be received:

  • Library Board, May 21, 2025
  • Urban Forest/River Corridor Committee, May 28, 2025
  • Environmental Advisory Committee, June 2, 2025

10.

INFORMATION LISTING

• Municipality of Tweed, Blue Box Producers Resolution

• Suggested Motion:

  THAT the Information Listing dated June 24, 2025 be received.

11.

CLOSED SESSION

1. Update on a Litigation Matter

2. Matter Concerning Identifiable Individuals

3. Matter Concerning Identifiable Individuals

4. Potential Sale of Land

• Suggested Motion:

  THAT the Committee move into closed session at _____ p.m. to discuss matters subject to the Municipal Act Section 239 (2):

  (b) personal matters about an identifiable individual, including municipal or local board employees (items 2 and 3);

  (c) Proposed or pending acquisition or disposition of land by the municipality or local board (item 4);

  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (item 1);

  (f) advice that is subject to solicitor-client privilege (item 1)

  AND THAT the following persons be permitted to participate in the meeting:

  • Diane Smithson, CAO (all items)
  • Stacey Blair, Clerk (all items)
  • Emma Blanchard, Solicitor (item 1)
  • Trisa McConkey, Treasurer (items 2 and 3)
• Suggested Motion:

  THAT the Committee return to regular session at ______ p.m.

12.

RISE AND REPORT

13.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______.