Committee of the Whole Agenda

Tuesday, April 21, 2026

Immediately Following Council

Town Hall Council Chambers

 

In Person and Virtual Meeting Via Zoom

---

1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated April 7, 2026 be accepted as presented.

5.

REPORTS

a.

Parking Restrictions - Emily Street (Communication 137028)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council pass a by-law to amend Traffic and Parking By-law 46-2003 to restrict parking on Emily Street as identified in the report prepared by the Director of Public Works dated April 21, 2026. 

b.

Emergency Repairs to Main Pool Area Heat Exchanger (Communication 137029)

Ross Rankin, Property and Project Manager

• Suggested Motion:

  THAT Council receive the report from the Property and Project Manager on the emergency replacement of the main pool area heat exchanger dated April 21, 2026; and 

  THAT the budget deviation of $21,900.00 be funded through the year end surplus, if any, or from the Asset Management Reserve. 

c.

Recreation Concept Plan Update and Next Steps (Communication 137030)

Ross Rankin, Property and Project Manager

• Suggested Motion:

  THAT Council authorize staff to apply for the Community Sport and Recreation Infrastructure Fund for the construction of a new Aquatic facility with gymnasium; and 

  THAT Council direct staff to arrange for a Public Meeting to receive feedback from the public on the options and report back to the Committee of the Whole at the May 26, 2026 meeting to receive final direction with respect to the preferred construction process and funding plan.

d.

Commemorative Naming Policy (Communication 137031)

Joanne Henderson, Manager of Recreation and Culture

• Suggested Motion:

  THAT Council approve the updated Commemorative Naming Policy. 

e.

The Station Active Living Centre - User Survey (Communication 137032)

Joanne Henderson, Manager of Recreation and Culture

• Suggested Motion:

  THAT Council approve the distribution of a survey by Carebridge to gain membership feedback regarding programming at the Station Active Living Centre; and 

  THAT staff will provide a follow up report to Council detailing the results of the survey. 

f.

Appointment of Joint Compliance Audit Committee (Communication 137033)

Stacey Blair, Clerk

• Suggested Motion:

  THAT Council pass a by-law to appoint David Nusko, Jason Huang and Rhonda Whitmarsh to the Joint Lanark County Compliance Audit Committee for the term November 15, 2026, to November 14, 2030 to deal with applications from the 2026 Election and any by-elections during the next Council term. 

6.

NEW/OTHER BUSINESS

7.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

• Suggested Motion:

  THAT the Environmental Advisory Committee minutes dated March 30, 2026 be received.

8.

INFORMATION LISTING

• Eastern Ontario Regional Network (EORN) Cell Gap Project Update - March
• Drinking Water Quality Management Standard (DWQMS) Information Report to Council - 2026 Q1

• Suggested Motion:

  THAT the Information Listing dated April 21, 2026 be received.

9.

CLOSED SESSION

1. Potential Litigation Matter - Repeal of a By-law
2. Potential Litigation Matter - Mediation Update
3. Community Development Matter - Future Facility Development 

• Suggested Motion:

  THAT the Committee move into closed session at _____ p.m. to discuss matters subject to the Municipal Act Section 239 (2):

  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (items 1 and 2)

  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; (item 3)

  AND THAT the following persons be permitted to participate in the meeting:

  • Diane Smithson, CAO (all items)
  • Stacey Blair, Clerk (all items)
  • Niki Dwyer, Director of Development Services (item 1)
  • Ricksen Tam, Solicitor (item 2)
  • Joanne Henderson, Manager of Recreation and Culture (item 2)
• Suggested Motion:

  THAT the Committee return to regular session at _____ p.m.

10.

RISE AND REPORT

11.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ______ p.m.