Committee of the Whole Agenda

Immediately Following the Council Meeting
Town Hall Council Chambers

​Please silence all electronic devices.

  • Suggested Motion:

    THAT the agenda be accepted as presented.

  • Suggested Motion:

    THAT the Committee of the Whole Minutes dated January 30 and February 4, 2020 be accepted as presented.

Planning and Protection

Lennox Smith, Chief Building Official

  • Suggested Motion:

    THAT Council approve the Sea Container Policy for utilization by the Building Department for all sea container building permit applications.

Joanna Bowes, Manager of Development Services

  • Suggested Motion:

    THAT the Committee hereby authorizes application DP3-014-2019 for the construction of a 14-unit apartment building at 31 Townline Road West and directs staff to move forward with the drafting of the Development Permit Agreement with the following conditions:

    1. That both garbage and recycling are stored within the building and that both garbage and recycling are removed weekly;
    2. That snow be removed from site after each significant snow fall;
    3. That one-way signs be posted at the cost of the developer to guide or direct traffic;
    4. That an 8-foot privacy fence be installed on the developer’s side of the property line as indicated on the approved site plan;
    5. That where possible, the developer will plant additional trees and shrubs to provide further privacy, to the satisfaction of the Town of Carleton Place;
    6. That where possible the developer shall protect all root systems and branches of mature trees along the borders of the property;
    7. That conditions as provided by Canada Post, Bell, and Enbridge be completed; and

    THAT the Committee authorizes staff to issue a Development Permit upon receipt of all required information, fees and securities.

Joanna Bowes, Manager of Development Services

  • Suggested Motion:

    THAT the Planning Activity Report for the month of January 2020 be received as information.

Joanna Bowes, Manager of Development Services

  • Suggested Motion:

    WHERAS the Corporation of the Town of Carleton Place has been well served by the Mississippi Valley Conservation Authority (MVCA) and has representation on the Board of Directors; and

    WHEREAS the Corporation of the Town of Carleton Place is an environmentally conscious community; and

    WHEREAS the Board of Directors determines the policies, priorities and budget of the MVCA; and

    WHEREAS the MVCA provides the Town of Carleton Place with expert advice on the environmental impact of land use planning proposals and the Municipality does not have staff with comparable expertise or experience nor appropriate funding to support the activities currently provided by the MVCA; and

    WHEREAS the MVCA provides programs and services to the residents of the Town of Carleton Place which include recreation, education, water quality monitoring, reduction of vegetation loss and soil erosion as well as protecting life and property through a variety of measures;

    NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Town of Carleton Place supports the continuation of the programs and services of the MVCA, both mandatory and non-mandatory, and that no programs of the MVCA or other Conservation Authorities including much needed flood risk reduction programs be dissolved at this time; and

    THAT the Town of Carleton Place requests that the Provincial government improve their funding to Conservation Authorities including for flood risk reduction programs in order to provide a more stable funding base that would prevent any downloading of costs to municipalities and their tax base;

    THAT the Provincial Government provide clear direction as to what programs and services are considered mandatory and non-mandatory and how those programs will be funded in the future; and

    THAT this resolution be forwarded to the Ministry of the Environment, Conservation and Parks, Premier Doug Ford, MPP Randy Hillier, the Association of Municipalities of Ontario, the County of Lanark, the Mississippi Valley Conservation Authority, and Conservation Ontario.

Diane Smithson, CAO

  • Suggested Motion:

    THAT Council accept the CAO’s Delegated Authority Report dated February 18, 2020 as information.

  1. Brenda MacDonald Rowe - Municipal Drug Strategy Committee
  2. Amanda Charania  - Childcare Committee
  • Suggested Motion:

    THAT the resignations of Brenda MacDonald Rowe from the Municipal Drug Strategy Committee and Amanda Charania from the Childcare Committee be accepted with regrets; and

    THAT a letter of thanks be sent to Ms. MacDonald Rowe and Ms. Charania on behalf of the Town and Council.

  • Suggested Motion:

    That the following minutes be received:

    • Joint Meeting of Urban Forest/River Corridor Advisory Committee and Carleton Place Environmental Advisory Committee - January 23, 2020
  • Suggested Motion:

    THAT the BIA Office Report for January 2020 be received as information.

  • Mississippi Valley Conservation Authority Statement of Remuneration and Expenses
  • 2020 Court Security and Prisoner Transportation Grant Update
  • Board of Health Meeting Summary - January 23, 2020
  • Suggested Motion:

    THAT the Information Listing dated February 18, 2020 be received.

  • Suggested Motion:

    THAT the Committee move into closed session at __________ p.m. to discuss matters subject to:

    (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

    (e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

    (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board 

    (h) Information explicitly supplied in confidence to the municipality by Canada, a province or territory or a Crown agency of any of them 

    1. Update on a Legal Matter
    2. Negotiation Instructions Relating to a Road Issue
    3. Annexation Proposal

    AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, remain in the room.


Approval of Closed Session Minutes

Receive Legal Update

Annexation Proposal

  • Suggested Motion:

    THAT the meeting be adjourned at ______.