Committee of the Whole Minutes

Tuesday, September 08, 2020

Immediately Following Council

Virtual Zoom Meeting

COUNCIL PRESENT:

• Mayor Black,
• Deputy Mayor Redmond,
• Councillor Fritz,
• Councillor Seccaspina,
• Councillor Randell,
• Councillor Tennant,
• and Councillor Atkinson

STAFF PRESENT:

• Diane Smithson, CAO,
• Stacey Blair, Clerk,
• Trisa McConkey, Treasurer,
• Pascal Meunier, Director of Public Works,
• Niki Dwyer, Director of Development Services,
• Guy Bourgon, Director of Public Works,
• and Dave Young, Project Manager

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1.

CALL TO ORDER

The meeting was called to order at 7:08 p.m.

2.

APPROVAL OF AGENDA

• Motion No.
  Moved by: Councillor Fritz
  Seconded by: Mayor Black

  THAT the agenda be accepted as presented.

  CARRIED

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

None.

4.

MINUTES TO BE APPROVED AND RECEIVED

1.

Committee of the Whole Minutes

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Randell

  THAT the Committee of the Whole Minutes dated August 25th, 2020, be accepted as presented.

  CARRIED

5.

DELEGATIONS/PRESENTATIONS

1.

Pat Evans - Parkinson's Disease

Pat Evans' presentation provided a general overview of Parkinson’s Disease and offered suggestions on how to help such as supporting advocacy efforts to ensure timely and appropriate medical care, encouraging dialogue and challenging stigma about this growing health issue, supporting local initiatives like the Parkinson Canada SuperWalk Lanark North Leeds and the PD Superspiel held in Carleton Place, and by Proclaiming April as Parkinson’s Awareness Month.

2.

Sally McIntyre, General Manager, Mississippi Valley Conservation Authority - Watershed Plan

Sally McIntyre, General Manager of the Mississippi Valley Conservation Authority (MVCA) made a presentation on the MVCA’s Watershed Plan and updated the Committee regarding water and erosion control infrastructure.

6.

REPORTS

Physical Environment

1.

Quarterly DWQMS Report (Communication 131099)

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Randell

  THAT the 2nd Quarter DWQMS report be received as information.

  CARRIED, CONSENT

2.

OVRT Road Crossings (Communication 131100)

• Motion No.
  Moved by: Mayor Black
  Seconded by: Councillor Seccaspina

  THAT Council directs staff to proceed with Option 1 (a combination of works to be completed in 2020 and 2021) as outlined in the report prepared by the Director of Public Works dated September 8, 2020; and

  THAT two signs be installed to warn motorists of the trail crossing on Moore Street.

  CARRIED, MOTION PREPARED

3.

Waste Collection Post State of Emergency (Communication 131101)

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Fritz

  THAT Council directs staff to proceed with Option 2 - Extend the One (1) Additional Bag of waste until December 31, 2020, as outlined in the report prepared by the Director of Public Works dated September 08, 2020, in regard to the collection of curbside waste.

  CARRIED, MOTION PREPARED

4.

Bridge Street Stakeholder Committee Report - Update (Communication 131102)

• Motion No.
  Moved by: Councillor Atkinson
  Seconded by: Councillor Fritz

  THAT Council authorizes staff to proceed with the development of one (1) tender to be issued in 2020 that incorporates the Gillies Bridge Rehabilitation, McArthur Island Watermain Crossing, Mill Street Pedestrian Upgrades, and Bell Street Reconstruction in 2021, and the Central Bridge Replacement and Bridge Street Reconstruction in 2022.

  CARRIED, MOTION PREPARED

Planning and Protection

5.

Parking By-law Amendment (Communication 131103)

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Randell

  THAT a By-law to amend parking on the following streets be forwarded to Council for approval:

  • Munro Street from Park Street to Francis Street
  • Johnson Street
  • Franktown Road from Highway 7 to Moore Street
  • Bridge Street from Townline Road to Central Bridge
  CARRIED, BY LAW PREPARED

6.

DP3-03-2020 Guy Whissel (Longwood Homes) Future Lots 1-35 of Nu Globe Phase 1 (Communication 131095)

• Motion No.
  Moved by: Mayor Black
  Seconded by: Councillor Fritz

  THAT the Committee herby authorizes application DP3-03-2020 (Longwood Homes) to permit a maximum garage width equal to 49% of lot frontage for Lots 1 through 35 in the Nu Globe Subdivision and directs Staff to move forward with the drafting of the Development Permit Agreement.

  CARRIED

7.

New Taxi By-law (Communication 131104)

It was noted during the discussion on this matter that the owner of the second taxi company will need to report their concerns on the draft By-law to the Clerk prior to the preparation of the next Council agenda.

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Fritz

  THAT the proposed new Taxi By-law, which would repeal Taxi By-law 83-2005, be deferred until the Committee of the Whole meeting on September 22, 2020.

  DEFEATED
• Motion No.
  Moved by: Mayor Black
  Seconded by: Councillor Atkinson

  THAT the proposed new Taxi By-law, which would repeal Taxi By-law 83-2005, be forwarded to Council for approval.

  CARRIED, BY LAW PREPARED

8.

3 Francis Street Childcare Centre - Change Orders (Communication 131105)

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Mayor Black

  THAT Council authorize up to an additional $100,000 funding towards the 3 Francis Street Childcare Centre addition / renovation to finalize the project with the cost to be funded by development charges and/or Childcare reserves.

  CARRIED, MOTION PREPARED

Corporate Services

9.

2020 Appreciation Night (Communication 131106)

• Motion No.
  Moved by: Councillor Fritz
  Seconded by: Councillor Tennant

  THAT the 2020 Appreciation Night be cancelled due to COVID-19 restrictions and impacts; and

  THAT plans be developed to allow for the announcement and recognition of the 2020 Citizen of the Year and staff Year of Service Awards.

  CARRIED, CONSENT

10.

Water and Wastewater Financial Plan (Communication 131107)

• Motion No.
  Moved by: Councillor Fritz
  Seconded by: Councillor Randell

  THAT the Town of Carleton Place Water and Wastewater Financial Plan dated June 30, 2020 be approved;

  THAT notice of availability of the Financial Plan be advertised;

  THAT the Financial Plan dated June 30, 2020 be submitted to the Ministry of Municipal Affairs and Housing; and

  THAT the resolution of Council approving the Financial Plan be submitted to the Ministry of Environment, Conservation and Parks (MECP), satisfying the requirements under the Safe Drinking Water Act.  (S.D.W.A. Section 32(5)2.ii.).

  CARRIED, MOTION PREPARED

7.

ADJOURNMENT

• Motion No.
  Moved by: Councillor Tennant
  Seconded by: Councillor Atkinson

  THAT the meeting be adjourned at 9:34 p.m.

  CARRIED