Committee of the Whole Agenda

Meeting #:
Date:	Tuesday, January 14, 2020
Time:	Immediately Following the Council Meeting
Location:	Town Hall Council Chambers

​Please silence all electronic devices.

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated December 17th, 2019 and January 7, 2020 be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

6.

REPORTS

Planning and Protection

a.

2019 Yearly Activity Report (Communication 131019)

Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT the 2019 Yearly Activity Report by the Manager of Development Services be received as information.

b.

DP2-05-2019, Rental Village - Further Information (Communication 131020)

Joanna Bowes, Manager of Development Services

• Suggested Motion:

  THAT Committee hereby approves application DP2-05-2019 and authorizes staff to issue a development permit upon receipt of all required information, fees and securities; and

  THAT the development permit includes standard clauses to address servicing, grading, landscaping and utilities requirements as well as the following site-specific conditions:

  1. Snow shall be removed from site or located so as to not impede any parking spaces after each snow event;
  2. All garbage shall be contained in an enclosed area as per the Development Permit By-law and be removed at a minimum of once per week;

  3. All loading spaces, parking spaces and all outside storage and display areas be considered for relocation in the appropriate areas as outlined in the Development Permit By-Law, and as laid out on a site plan submitted with a Development Permit application for the new structure, if and where possible;

  4. Prior to April 16, 2021 the Owner shall have received planning approvals (agreement registered on title) and have an approved building permit.  This application shall be to construct a permanent structure at which time the temporary uses for both the temporary modular building and shipping containers and temporary structures shall cease upon construction of the permanent structure (2022).  Both the modular home and shipping containers must be removed from site.

  5. The gravel parking lot which is to be used temporarily shall be paved at the time of the construction of the new building in accordance with an approved grading and drainage plan submitted and approved by the Town of Carleton Place;

  6. The outside storage and display area be brought into conformity with the approved site plan SPC-03-2004;

  During the period of time that the shipping containers remain on site, the following conditions shall apply:

  7. The height of storage/shipping/sea containers shall be restricted to one level only.  No stacking of containers will be permitted in any designation.

  8. All storage/shipping/sea containers shall be screened from street view and neighboring properties to the satisfaction of the Town of Carleton Place; in this case through opaque fencing;

  9. All storage/shipping/sea containers shall appear so as to match and maintain consistency with the primary structure or building on site;

  10. All accessory uses, buildings and structures to a permitted principal use shall:

  • be located on the same lot and in the same designation as the principal use;
  • not take away from the total parking requirement of all permanent uses, buildings and structures on the property;
  • not reduce the total landscaped open space requirement for its designation;

  11. The use of any storage/shipping/sea containers for human habitation is not permitted.

c.

Request for Sign By-law Relief for New Kia Sign (Communication 131021)

Lennox Smith, Chief Building Official

• Suggested Motion:

  THAT Council approve Option 2 - amend the Sign By-Law to allow the 2.5m clear space requirement to be waived where any part of a pylon sign is a minimum of 7.62m (25ft) from the back of curb.

7.

NEW/OTHER BUSINESS

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

Advisory Committee Minutes

• Suggested Motion:

  THAT the following Advisory Committee minutes be received:

  • Municipal Heritage Committee - November 11, 2019
  • Carleton Place Environmental Advisory Committee - December 1, 2019
  • Parks and Recreation Committee - January 6, 2020

Motions from Parks and Recreation Committee

b.

Pool Rental Rates (Communication 131016)

Joanne Henderson, Manager of Recreation and Culture

• Suggested Motion:

  THAT the morning hourly rental rate for the Carleton Place Water Dragons be reduced to $29.65/hr + HST for all morning rentals – Monday to Saturday from January to June 2020.

c.

Request to Waive Hall Rental Fee (Communication 131017)

Joanne Henderson, Manager of Recreation and Culture

• Suggested Motion:

  THAT the request by the Rotary Club of Carleton Place and Mississippi Mills to waive the hall rental fee for its December 9, 2019 booking be denied.                 

9.

INFORMATION LISTING

• Ministry of Children, Community and Social Services, December 16, 2019

• Suggested Motion:

  THAT the Information Listing dated January 14, 2020 be received as information.

10.

NOTICE OF MOTIONS

11.

CLOSED SESSION

• Suggested Motion:

  THAT the Committee move into closed session at ____p.m. to discuss matters subject to Section 239 (2):

  • (c) a proposed or pending acquisition or disposition of land by the municipality or local board
  • (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and
  • (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  AND THAT Diane Smithson, CAO and Stacey Blair, Clerk, remain in the room.

  1. Receive Legal Updates on Pending Matters
  2. Consideration of Disposition of Land
  3. Consideration of Land Purchase

12.

RISE AND REPORT

13.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ___ p.m.