Committee of the Whole Agenda

Tuesday, March 23, 2021

7:00 P.m. - 8:00 P.m.

Virtual Zoom Meeting

Virtual meeting via Zoom

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

• Suggested Motion:

  THAT the agenda be accepted as presented.

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4.

MINUTES TO BE APPROVED AND RECEIVED

a.

Committee of the Whole Minutes

• Suggested Motion:

  THAT the Committee of the Whole Minutes dated March 9th, 2021 be accepted as presented.

5.

DELEGATIONS/PRESENTATIONS

None.

6.

REPORTS

a.

Carleton Place Comprehensive Review - Growth Scenarios (Communication 132041)

Mark Rivet, Consultant/Planner, JL Richards

• Suggested Motion:

  THAT Council directs Staff to initiate a public consultation to confirm the Growth Scenarios and complete the Comprehensive Review.

b.

Proposed Private Road Name - Pershick Place (Communication 132042)

Niki Dwyer, Director of Development Services

• Suggested Motion:

  THAT Committee provide staff direction to advise the proponent of the acceptability of “Pershick Place” as the proposed name for a private road on a block of land off of Taber Street and notify the County and applicable addressing agencies accordingly.

c.

Carleton Place Drinking Water System 2020 Annual Report (Communication 132043)

• Suggested Motion:

  THAT Council accepts the Carleton Place Drinking Water System 2020 Annual Report as information; and

  THAT the report be made available to the Public via the Town’s Website.

d.

Award of 2021 Water/Wastewater Master Plan RFP (Communication 132044)

Guy Bourgon, Director of Public Works

• Suggested Motion:

  THAT Council award the contract for RFP#2021-WWW for the Water/Wastewater Master Plan, Water and Wastewater Treatment Plant Environmental Assessments, and Water Storage Environmental Assessment to Stantec Consulting Limited in the amount of $437,411.70 inclusive of HST as outlined in the report prepared by the Director of Public Works dated March 23, 2021.

e.

Tender PW5-2020 - Value Engineering Exercise Report (Communication 132045)

Dave Young, Project Manager

• Suggested Motion:

  THAT Council direct staff in terms of cost savings to be incorporated into a revised scope of work for Phase two of Tender PW5-2020.

f.

2020 Council Remuneration Report (Communication 132046)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT Council accept the 2020 Council Remuneration Report as information.

g.

2020 Statement of Development Charges Reserve Funds (Communication 132047)

Trisa McConkey, Treasurer

• Suggested Motion:

  THAT Council accepts the 2020 Development Charges Report as information.

h.

Records Retention By-law - Update (Communication 132048)

Stacey Blair, Clerk

• Suggested Motion:

  THAT Council approve the Records Retention By-law which repeals By-law 75-2018.

7.

NEW/OTHER BUSINESS

a.

Reconsideration of Water Control By-law

Councillor Randell

• Suggested Motion:

  THAT Item 8.2.1.1 of the Town's Procedural By-law (Reconsideration of a Motion at Council Meetings Only) be waived; and

  THAT the Committee reconsider the following motion:

  THAT Council approve the draft Water Control By-law as amended; and

  THAT By-law 19-2002 be repealed.

• Suggested Motion:

  THAT Council approve the draft Water Control By-law as amended; and

  THAT By-law 19-2002 be repealed.

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

a.

Committee Minutes - Urban Forest/River Corridor

• Suggested Motion:

  THAT the Urban Forest River Corridor Committee minutes dated February 24th, 2021 be received.

9.

INFORMATION LISTING

• County of Lanark - Proposal of New Passenger Rail Service
• Connect Well Community Health - Name Change Notice
• Community Plan for Safety and Well-Being - Progress Report
• Cunningham Swan - Integrity Commissioner Services - Annual Report 2020

• Suggested Motion:

  THAT the Information Listing dated March 23, 2021, be received as information

10.

NOTICE OF MOTIONS

11.

CLOSED SESSION

1. Acquisition/Disposition of Land - Industrial Drive, Niki Dwyer, Director of Development Services
2. Cost Sharing Agreement Options - Trisa McConkey, Treasurer

• Suggested Motion:

  THAT the Committee move into closed session at _____ p.m. to discuss matters subject to:

  (c) a proposed or pending acquisition or disposition of land by the municipality ; and

  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality; and

  THAT Niki Dwyer, Director of Development Services (item a only), Trisa McConkey, Treasurer (item b only), Diane Smithson, CAO, and Stacey Blair, Clerk, be permitted to participate in the Zoom meeting.

• Suggested Motion:

  THAT the Committee return to Open Session at _________ p.m.

12.

RISE AND REPORT

13.

ADJOURNMENT

• Suggested Motion:

  THAT the meeting be adjourned at ____p.m.