Committee of the Whole Minutes

Tuesday, October 26, 2021

7:00 P.m. - 9:00 P.m.

Virtual Zoom Meeting

COUNCIL PRESENT:

• Doug Black,
• Sean Redmond,
• Andrew Tennant,
• Linda Seccaspina,
• Toby Randell,
• Jeff Atkinson,
• and Wes Parsons

STAFF PRESENT:

• Diane Smithson, CAO,
• Stacey Blair, Clerk,
• Trisa McConkey, Treasurer,
• Niki Dwyer, Director of Development Services,
• Joanne Henderson, Manager of Recreation and Culture,
• and Guy Bourgon, Director of Public Works

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1.

CALL TO ORDER

Chair Andrew Tennant called the meeting to order at 7:03 p.m.

2.

APPROVAL OF AGENDA

• Motion No.
  Moved by: Jeff Atkinson
  Seconded by: Linda Seccaspina

  THAT the agenda be accepted as presented.

  CARRIED

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

None.

4.

MINUTES TO BE APPROVED AND RECEIVED

1.

Committee of the Whole Minutes

• Motion No.
  Moved by: Doug Black
  Seconded by: Toby Randell

  THAT the Committee of the Whole Minutes dated October 12, 2021, be accepted as presented.

  CARRIED

5.

DELEGATIONS/PRESENTATIONS

1.

Gail Logan, Director - Carleton Place Youth Centre 

Ms.  Logan provided an update to Council regarding the Youth Centre and its current activities.

2.

Trisa McConkey, Treasurer - 2022 Water and Sewer Draft Budget

The Treasurer presented the 2022 Water and Sewer budget. The draft includes a recommendation for a 1.95% increase to water and sewer rates. This will result in a total charge of $243.00 quarterly for a full service residential property with one or two people.  This is an increase of $1.55 per month over 2021 rates. The final decision on the proposed rate increase will be made by Council at its regular meeting scheduled for Tuesday, November 9th, 2021.

6.

REPORTS

1.

McArthur Island Development Permit Agreement Amendment (Communication 132130)

• Motion No.
  Moved by: Doug Black
  Seconded by: Sean Redmond

  THAT Council directs Staff to execute a Development Permit Amending Agreement to recognize Phase 3 of the McArthur Island Development approval as part of, and subject to, the conditions for Phases 4 and 5.

  CARRIED

2.

Pre-Servicing Agreement (On and Off-site Works) Mississippi Shores Subdivision (Communication 132131)

• Motion No.
  Moved by: Toby Randell
  Seconded by: Jeff Atkinson

  THAT Council authorize staff to amend the scope of the Pre-Servicing Agreement with 1384341 Ontario Ltd (Cavanagh Developments Ltd.) to include the construction of all on and off-site works associated with the Mississippi Shores Subdivision.

  CARRIED, BY LAW PREPARED

3.

Award of Request for Proposal – Community Improvement Plan (Communication 132132)

• Motion No.
  Moved by: Jeff Atkinson
  Seconded by: Linda Seccaspina

  THAT Council award the Community Improvement Plan Request for Proposal to Dillon Consulting in the amount of $44,245 plus HST.

  CARRIED, BY LAW PREPARED

4.

2022 Council and Committee Calendar (Communication 132133)

• Motion No.
  Moved by: Toby Randell
  Seconded by: Wes Parsons

  THAT the 2022 Council/Committee of the Whole Calendar be approved as presented.

  CARRIED, CONSENT

5.

Petition Policy (Communication 132134)

• Motion No.
  Moved by: Linda Seccaspina
  Seconded by: Jeff Atkinson

  THAT Council approves the Town of Carleton Place Petition Policy as outlined in the Clerk’s report dated October 26, 2021.

  CARRIED, CONSENT

6.

Community Enrichment Grants (Communication 132135)

• Motion No.
  Moved by: Doug Black
  Seconded by: Wes Parsons

  THAT Council approve the allocation of Community Enrichment Grants to various organizations in the amount of $2,363.75; and

  THAT any unused Community Enrichment funds remaining at year end be set aside in a reserve and be used to fund the 2022 Community Enrichment Program.

  CARRIED, CONSENT

7.

NEW/OTHER BUSINESS

None.

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

None.

9.

INFORMATION LISTING

• 2021 Third Quarter Drinking Water Quality Management Standard Report

• Motion No.
  Moved by: Jeff Atkinson
  Seconded by: Toby Randell

  THAT the Information Listing dated October 26, 2021, be received as information.

  CARRIED

10.

NOTICE OF MOTIONS

None.

11.

CLOSED SESSION

1. Request for Services
2. Contract Management
3. Library Board Trustee Appointment

• Motion No.
  Moved by: Wes Parsons
  Seconded by: Toby Randell

  THAT the Committee move into closed session at 8:01 p.m. to discuss matters subject to:

  (b) personal matters about an identifiable individual, including municipal or local board employees (Item 3);

  (e) litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Item 2); and

  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Items 1).

  AND THAT Diane Smithson, CAO, Stacey Blair, Clerk, Niki Dwyer, Director of Development Services (Item 1 only), and Guy Bourgon (Item 2 only) participate in the video conference.

  CARRIED
• Motion No.
  Moved by: Jeff Atkinson
  Seconded by: Doug Black

  THAT the Committee return to regular session at 8:30 p.m.

  CARRIED

12.

RISE AND REPORT

Diane Smithson, CAO, reported that staff direction was provided for items 1 and 2 during the Closed Session.  With respect to item 3, the following motion was presented.

• Motion No.
  Moved by: Doug Black
  Seconded by: Toby Randell

  THAT Shelly Smith be appointed to the Carleton Place Library Board.

  CARRIED, CONSENT

13.

ADJOURNMENT

• Motion No.
  Moved by: Jeff Atkinson
  Seconded by: Wes Parsons

  THAT the meeting be adjourned at 8:33 p.m.

  CARRIED