Committee of the Whole Minutes

Tuesday, September 27, 2022

7:00 P.m. - 10:00 P.m.

Virtual Zoom Meeting

COUNCIL PRESENT:

• Doug Black, 
• Sean Redmond, 
• Andrew Tennant, 
• Linda Seccaspina, 
• Toby Randell, 
• Jeff Atkinson, 
• and Wes Parsons

STAFF PRESENT:

• Diane Smithson, CAO, 
• Stacey Blair, Clerk, 
• Trisa McConkey, Treasurer, 
• Niki Dwyer, Director of Development Services, 
• Guy Bourgon, Director of Public Works, 
• and Tracey Freill, Manager of Childcare Services

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1.

CALL TO ORDER

Councillor Atkinson called the meeting to order at 7:10 p.m.

2.

APPROVAL OF AGENDA

• Moved by: Sean Redmond
  Seconded by: Toby Randell

  THAT the agenda be accepted as amended:

  Amended motion to move into Closed Session:

  • THAT Stacey Blair, Clerk, (Items 1 and 2), Diane Smithson, CAO, (Item 2) and Guy Bourgon, Director of Public Works (Item 2) be permitted to participate in the video conference.
  CARRIED

3.

DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

1.

Boulton Brown Mill (49 Mill Street), Application to Alter (Communication 133082)

4.

MINUTES TO BE APPROVED AND RECEIVED

1.

Committee of the Whole Minutes

• Moved by: Wes Parsons
  Seconded by: Linda Seccaspina

  THAT the Committee of the Whole Minutes dated September 13 and 15, 2022, be accepted as presented.

  CARRIED

5.

DELEGATIONS/PRESENTATIONS

1.

Presentation by Christopher Lockhart, AMO/LAS Fleet Management

Christopher Lockhart of AMO/LAS/Enterprise Fleet Management made a presentation to the Committee regarding a fleet management proposal.  Members of the Committee were able to ask questions after the presentation.

6.

REPORTS

1.

Boulton Brown Mill (49 Mill Street), Application to Alter (Communication 133082)

• Jeff Atkinson declared a conflict on this item. (Councillor Atkinson is an owner in the condominium.)

• Moved by: Doug Black
  Seconded by: Sean Redmond

  THAT Council direct staff to issue a heritage permit to authorize the replacement of windows at the heritage designated property known municipally as 49 Mill Street (Boulton Brown Mill).

  CARRIED, MOTION PREPARED
• Moved by: Sean Redmond
  Seconded by: Toby Randell

  THAT Council amend the Delegated Authority By-law 94-2020 in accordance with Section 33 (15) of the Ontario Heritage Act RSO 1990 to authorize the Director of Development Services to issue heritage permits following consultation with the Municipal Heritage Committee.

  CARRIED, BY LAW PREPARED

2.

Busing Charges for Carleton Place School Age Childcare Services (Communication 133083)

• Moved by: Wes Parsons
  Seconded by: Linda Seccaspina

  THAT Staff, on behalf of Council, continue to lobby the Student Transportation of Eastern Ontario (STEO) to alter their policy to allow children who require two (2) bus stops / locations to commute on the bus providing transportation from the Carambeck Child Care Centre to schools; and

  THAT Council, through the Mayor send a letter to STEO in this regard; and

  THAT Council approve delaying the implementation of extra busing charges for a one-year period to September 1, 2023.

  CARRIED, MOTION PREPARED

3.

LAS Fleet Management Program (Communication 133084)

• Moved by: Andrew Tennant
  Seconded by: Sean Redmond

  THAT Council pass a by-law authorizing the Mayor and Clerk to execute a Master Equity Lease Agreement with Enterprise Fleet Management Inc. for the leasing of the Town’s light-duty vehicles with varying lease terms of 2-5 years including the deposal of surplus vehicles.

  CARRIED, BY LAW PREPARED

4.

Electronic Monitoring Policy (Communication 133085)

• Moved by: Andrew Tennant
  Seconded by: Toby Randell

  THAT the Electronic Monitoring Policy prepared in accordance with Bill 88, Working for Workers Act 2022, be approved.

  CARRIED, CONSENT

7.

NEW/OTHER BUSINESS

1.

Introduced by Councillor Randell

• Moved by: Toby Randell
  Seconded by: Linda Seccaspina

  THAT staff be directed to investigate designating Riverside Park as a heritage property, granting it all of the protection of that designation therein.  

  CARRIED, CONSENT

8.

COMMITTEE, BOARD AND EXTERNAL ORGANIZATION UPDATES

• Moved by: Toby Randell
  Seconded by: Andrew Tennant

  THAT the following minutes be received:

  • CPEAC, April, May and June 2022
  • Library Board, June 2022
  • BIA Board, June 2022
  CARRIED

9.

NOTICE OF MOTIONS

1.

Introduced by Councillor Parsons

THAT Council direct staff to engage with staff at the Ministry of Municipal Affairs and Housing regarding an application for a Minister's Zoning Order to recognize the use of Inclusionary Zoning in accordance with Section 16(5)(b); and
THAT a delegation be registered at the next provincial opportunity to meet with the Minister to present our application strategy.

10.

CLOSED SESSION

• Moved by: Doug Black
  Seconded by: Sean Redmond

  THAT the Committee move into closed session at 8:11 p.m. to discuss matters subject to:

  • (b) personal matters about an identifiable individual, including municipal or local board employees (Item 1);
  • (e) litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Item 2)

  AND THAT Stacey Blair, Clerk, (Items 1 and 2), Diane Smithson, CAO, (Item 2) and Guy Bourgon, Director of Public Works (Item 2) be permitted to participate in the video conference.

  CARRIED
• Moved by: Andrew Tennant
  Seconded by: Sean Redmond

  THAT the Committee return to regular session at 9:04 p.m.

  CARRIED

11.

RISE AND REPORT

The Clerk reported that staff direction was provided for Items 1 and 2 during the Closed Session.

12.

ADJOURNMENT

• Moved by: Wes Parsons
  Seconded by: Andrew Tennant

  THAT the meeting be adjourned at 9:04 p.m.

  CARRIED